Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Johanna Menjivar

East Windsor,NJ

Summary

Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes. Looking to bring a positive attitude and increased efficiency to the company.

Overview

6
6
years of professional experience

Work History

Executive Assistant

Infinity Foundation
03.2024 - Current
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Accomplished project deadlines by assisting with task completion whenever required.
  • Coordinated various events and worked on ad hoc projects.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Supported executive in achieving goals by proactively anticipating needs and addressing concerns promptly.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Managed filing system, entered data and completed other clerical tasks.
  • Assisted coworkers and staff members with special tasks on daily basis.

Human Resources Coordinator

Aurobindo Pharma USA
04.2022 - 03.2024
  • Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
  • Assisted with recruitment process by filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
  • Maintained human resources information system and kept employee files up to date and accurate on Paylocity, iCIMS, Personnel E-Files and Mitre Finch TMS.
  • Oversaw and managed contingent workforce's hiring process and assisted human resources.
  • Assist employees and managers with Time & Attendance system and ensure timely approvals by managers for smooth payroll process.
  • Participate in HR programs, projects and initiatives; suggest and assist in implementing ideas for processes.
  • Used Paylocity, iCIMS, and Mitre Finch TMS to generate required reports and optimize query creation.
  • Met with staff to resolve difficult situations related to performance and conflict management.
  • Implemented and supervised orientation procedures for new hires.

Executive Administrative Assistant

Concordia Homeowners Association
02.2019 - 04.2020
  • Organized and managed daily management activities for residents and management team
  • Performed routine clerical and organizational tasks such as arrange files, prepare documents and support all other staff
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and responded accordingly to support executive correspondence.

Education

High School Diploma -

Union City High School
Union City, NJ
06-2016

Skills

  • Information confidentiality
  • Dedicated, focused independent individual committed to providing high-level of customer service
  • Exceptional communication skills
  • Database management
  • Executive and administrative support
  • Logistics coordination and management
  • Skilled at rapidly mastering new software, methods, and procedures
  • Data Entry
  • Problem-solving

Languages

Spanish
Full Professional

Timeline

Executive Assistant

Infinity Foundation
03.2024 - Current

Human Resources Coordinator

Aurobindo Pharma USA
04.2022 - 03.2024

Executive Administrative Assistant

Concordia Homeowners Association
02.2019 - 04.2020

High School Diploma -

Union City High School

Similar Profiles

CREATE PROFILE
Johanna Menjivar