
Results-driven Document Specialist with over 7 years of experience in document management and administrative coordination for right-of-way and pipeline projects. Improved document tracking systems, streamlined workflows, and trained team members to enhance operational efficiency and compliance.
· Manage and organize all right-of-way and project documentation for multiple concurrent projects.
· Developed and implemented a shared electronic filing system for land department, enhancing access and retrieval of right-of-way agreements.
· Designed standardized templates for Perpetual, Term, and Permit files, enhancing consistency and accuracy.
· Streamlined identification and renewal process for term agreements, ensuring timely project compliance.
· Prepared Right-of-Entry agreements, compensation packages, and easements.
· Prepared check requests and processed payments for newly acquired and renewal projects.
· Coordinated the corporate signature process, tracked transmittals, and managed document recording.
· Compiled file inventories for corporate submissions and ensured accurate transfer from field to office.
· Read and analyzed easements for stipulations; assisted with landowner notifications.
· Assisted with renewals for State of New Mexico projects.
· Created line lists and binders with construction stipulations for the field staff.
· Maintained contact and status reports to provide real-time project tracking for stakeholders.
· Created and maintained a cost tracking report for various projects.
· Invoice coding on Oracle and trained others to use this new system.
· Supported onboarding and training for new hires; managed office supplies and departmental reports.
Oversaw office supply orders and daily administrative tasks