Joseph Brown
Washington,DC
Summary
To obtain a challenging position complimentary to my current skills and experience with advancement opportunities.
Overview
13
13
years of professional experience
Work History
Records Management Specialist
ABRA
03.2017 - Current
- Prepare board cart Tuesday mornings by means of checking board case calendar for any errors in license numbers, retrieving all board order files for upcoming cases and turning over files to the Adjudications Division.
- Perform Board Order Preparations Scan, run OCR, notify the Adjudication Department of errors if encountered.
- Alert Administrative staff when board order preparations are complete to then update revised orders and place them on the Agency Share drive.
- Perform Board Order Follow-Up by compiling a cancellations chart for the Board hearing date of any licenses which were withdrawn or cancelled that week.
- Audited safekeeping reports to identify items for removal from filing cabinet, located missing files, and verified licensing files in Accela Licensing Management Software for discrepancies.
- Maintained the records file tracking system to ensure accurate file management.
- Organized and managed file room storage, enhancing accessibility and efficiency for team members.
- Managing outdated files in accordance with the Agency’s Record Retention Policy.
- Scan and Upload all renewal packets, placard verification, final inspections, provided by the Licensing and Enforcement Divisions into Accela.
- Inventory all files of departing employees while alerting Licensing Managers of active files to ensure that Licensing files are reassigned and removed while inactive files are processed for off-site storage.
- Finding and retrieving files in response to requests from the Enforcement, Licensing, Adjudication, Public Relations and Medical Cannabis Division.
- Trained newly hired employees on ABRA Records Management protocols and procedures, ensuring compliance and effective onboarding.
- Coordinate with Shred facility for pick up, signing work orders and announcing pick-up dates to the Licensing and Adjudication divisions to assist with purging projects.
- Supported Public Relations Division by managing FOIA request processes.
- Coordinate with Chief Archivist/Records Manager of the Office of Public Affairs for retention purposes and authorization of destruction of records.
- Assisted Public Relations Division with Redacting public documents that contain confidential, personal information.
Records Coordinator
District of Columbia Housing Finance Agency
06.2016 - 03.2017
- Managed electronic file database to facilitate quick access and secure storage of sensitive documents.
- Implemented comprehensive filing system across agency, enhancing document retrieval and organization.
- Audited incoming files, applying correct codes for streamlined organization.
- Reviewed document integrity regularly to uphold standards of high-quality electronic records.
- Updated filing system promptly with new information to keep records current.
- Digitized documents while maintaining physical copies in accordance with established protocols.
- Handled assembly and disassembly of documents, preserving original conditions.
- Processed outdated files per agency policy through destruction or transfer methods.
Records Specialist – Brown Rudnick LLP
Novitex
Washington, DC
09.2013 - 06.2016
- Created and implemented processes aligning with Brown Rudnick's Records Management policies to enhance operational efficiency.
- Maintain and update physical files to fit firm guidelines.
- Updated and organized entries in the records management system.
- Train colleagues on how to operate and navigate throughout the Elite Web view Records Management Software.
- Advised secretaries on infractions and initiated legal holds.
- Developed new folders and files in accordance with organizational needs.
- Assisted colleagues in locating and accessing necessary information.
- Process incoming and outgoing correspondence.
- Conduct periodic inventories of all records held in work rooms, offices and workstations.
- Update all outdated files before coordinating with vendor for off-site storage.
- Established guidelines for the proper destruction of files.
- Maintained all Central Records Functions for the DC Office and assisted other offices.
- Maintained the DC Library Department.
- Supported Office Manager by addressing building inquiries for firm-related requests.
- Coordinated with building officials to acquire and secure firm storage units, ensuring effective maintenance and accessibility.
Education
Bachelor of Business-Management - General studies
University of The District of Columbia
Washington, DC05-2028
Skills
- Accela
- Microsoft Office 2026
- Elite Web view
- IPRO
- File Surf
- ASANA
- Quick Base
- Adobe Acrobat Professional 7
- Xerox Doc 250
- Cannon 5070
- Oce 2110
- Oce OVS 450
- HP Z6100
- Zebra Z4Mplus
- Epson 2840 Scanner
- Oversize GBC Laminator
- GBC Binding Equipment
- Fax Communication
- I-manage
- Microsoft Windows XP
- OPUS
- OPUS Net
- Elite Enterprises
- Fax Communication
People Skills
- Quick learner
- Great attitude
- Good aptitude
- Takes initiative beyond routine responsibilities
- Able to adapt to any situation
Office Equipment Skills
- Xerox Doc 250
- Oce 2110
- Oce OVS 450
- Cannon 5070
- HP Z6100
- Oversize GBC Laminator
- Digital Titian Cutter
- GBC Binding Equipment
- Zebra Z4Mplus
- Multi-line Phone
- Epson 2840 Scanner and Facsimile
Timeline
Records Management Specialist
ABRA
03.2017 - Current
Records Coordinator
District of Columbia Housing Finance Agency
06.2016 - 03.2017
Records Specialist – Brown Rudnick LLP
Novitex
09.2013 - 06.2016
Bachelor of Business-Management - General studies
University of The District of Columbia