ASHLEY A SANDERS
Chicago,IL
Summary
An articulate, confident, and seasoned Office manager who has excellent interpersonal and communication skills both on the telephone and in person. I always present a professional image and I aim to be approachable. I like to create an immediate positive first impression with anyone I meet. I am dependable in handling operational needs and improving office performance. Some of my strong attributes in the workplace include being a self starter managing a multi-line phone system, booking travel, managing calendars, time management, and maintaining a clean, visually appealing workplace.
Overview
6
6
years of professional experience
Work History
Work Place Coordinator
Arcadis
Chicago, IL
07.2024 - Current
- Organized team events to promote a positive work environment.
- Monitored inventory levels and ordered additional supplies as needed.
- Maintained calendars of upcoming events, meetings and deadlines.
- Provided administrative support to staff members, including copying and scanning documents, filing paperwork, and ordering supplies.
- Answered incoming calls in a professional manner and directed callers to the appropriate personnel.
- Assisted with special projects as needed by researching information on the internet or through other sources.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
- Facilitated internal communication by distributing memos and announcements.
- Assisted in the onboarding process for new hires by preparing workspaces and materials.
- Handled incoming and outgoing mail and packages, including preparation for shipping.
Office Manager
Cision
Chicago, Illinois
09.2023 - 04.2024
- Provided administrative support to the management team, including preparing reports and presentations.
- Coordinated meetings, conferences, travel arrangements, and department activities.
- Answered phone calls, responded to emails, routed mail, and coordinated courier services.
- Managed front desk operations, including greeting visitors, answering questions, or directing them to appropriate personnel.
- Organized company events, including holiday parties and team building activities.
- Managed office inventory and placed new supply orders.
- Maintained impeccable office organization to support efficiency, professionalism, and performance objectives.
- Maintained an electronic list of all active employee badges, temp badges, and after-hours staff badges.
- Pre-registering guests, clients, new hires for meetings, interviews, or in-office events.
Office Manager
Brilliant Staffing
Chicago, IL
01.2023 - 06.2023
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Coded and entered daily invoices with in-house accounting software.
- Managed, scheduled, and coordinated office functions and activities for employees.
- Processed financial documents, contracts, expense reports, and invoices.
- Filtered emails based on importance and escalated issues to leadership.
- Received and sorted all incoming mail.
- Assisted HR with onboarding efforts for new hires and offboarding for employees leaving the company.
- Handled travel requests, hotel bookings, and accommodations for all employee-mandated trips.
- Managed office inventory and placed new supply orders.
- Collaborated with leadership to oversee calendars, prioritize meetings, and appointments.
- Processed both outgoing and incoming payments and invoices.
- Supported the accounting department.
Office Manager/Administrative Assistant
Tead's
Chicago, Illinois
08.2022 - 12.2022
- Ordered stationery, office supplies and liaising with external suppliers
- Ensured the office space, and meeting rooms are well maintained, stocked, and clean.
- Arranged travel,scheduled external and internal meetings and appointments for MD & Senior Management team
- Submitted weekly expense reports for the MD & Senior Management team
- General office work included photocopying, scanning, answering phones, greeting clients
- Arranged weekly lunch and learns for the office
- Keeping track of office credit cards swiping and alarm fobs
- Ordered food and drinks for weekly catch ups and internal events
- Helped locate venues and organizing company events and Happy Hours along with community out reach
- Maintained calendars for the president and region CEO
- Used google docs, sheets, calendar, and google slides
- Always maintained a polite and friendly demeanor with staff and management
Office Manager/Administrative Assistant
Burling Builders
Chicago, IL
03.2022 - 08.2022
- Posted new job openings and track a database of potential candidates using Indeed,
- LinkedIn, and Zip recruiter
- In charge of new staff onboarding, training, and support
- Managed staff equipment and company inventory management including cell phone, laptop, and router purchasing along with the setup
- Maintained all software purchasing, implementation, training, and troubleshooting
- Software administrator; including Microsoft Office 365, Procore, and DocuSign
- Answered all incoming calls and voicemail monitoring
- Maintained copy room organization and supplies
- Monthly invoicing and expense reporting
- Managed company surveillance, alarm system, and building access
- Improve operational management systems, and processes and implement best practices
- Scheduled and prepared staff meeting agendas and PowerPoint presentations
Office Service Associate
Robert Half Temp Agency
Chicago, Illinois
10.2021 - 03.2022
- Ensure that job tickets are properly filled out before beginning work
- Perform work in office services, primarily reprographics, mail, and intake functions according to established procedures
- Followed procedures to run jobs in proper order
- Communicate with supervisor or client on job or deadline issues
- Meet contracted deadlines for accepting, completing, and delivering all work
- Troubleshoot basic equipment problems
- Load machines with various paper, toner, and supplies
- Answer telephone, and emails, and place service calls when needed
- Interact with clients in person, over the phone, or electronically
- Adhere to Williams Lea policies in addition to client site policies
- Use equipment and supplies in a cost-efficient manner.
Director of First Impressions
TWO BY FOUR
Chicago, Illinois
11.2018 - 05.2020
- Professional tasks include booking travel, keeping track of schedules, and arranging meetings.
- Reported directly to the VP of Operations.
- Managed reception area and all incoming calls.
- Booked conference rooms.
- Monitored kitchen area, ensuring that it is clean and always well stocked.
- Sort and distribute all mail and packages including arranging for messenger services
- Maintained office PTO; tracked office and travel expenses.
- Handle catering requests for staff and client meetings.
- First point of contact for vendors, office maintenance coordination, event planning coordination, and special projects as requested by members of the Executive Management.
Education
High School Diploma -
WEST SIDE HIGH SCHOOL
Gary, IN06.2008
Some College (No Degree) - DESIGN
HARRINGTON COLLEGE OF DESIGN
Chicago, ILSkills
- 10 years of administrative support and front desk experience
- Inventory control, software management
- Provisions and event planning
- Skilled in Microsoft Office Suite, Google Suite, Asana Everhour,HRX and Slack
- Problem solving, technical support,time management, and project management
- Mail Handling
- Administration and Reporting
- Expense Reporting
- Onboarding and Orientation
- Scheduling and Coordinating
Timeline
Work Place Coordinator
Arcadis
07.2024 - Current
Office Manager
Cision
09.2023 - 04.2024
Office Manager
Brilliant Staffing
01.2023 - 06.2023
Office Manager/Administrative Assistant
Tead's
08.2022 - 12.2022
Office Manager/Administrative Assistant
Burling Builders
03.2022 - 08.2022
Office Service Associate
Robert Half Temp Agency
10.2021 - 03.2022
Director of First Impressions
TWO BY FOUR
11.2018 - 05.2020
High School Diploma -
WEST SIDE HIGH SCHOOL
Some College (No Degree) - DESIGN
HARRINGTON COLLEGE OF DESIGN
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