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JULIA AUSTEN-BROWN
Brooklyn,USA
Work Preference
Summary
Project-driven event manager with expertise in end-to-end project management, vendor negotiation, and budget tracking. Demonstrated ability to lead cross-functional teams in executing over 30 annual events, including trainings and conferences. Committed to converting event content into effective marketing assets.
Overview
26
26
years of professional experience
Work History
Associate Director of Community & Events
The Washington Market School
New York, NY
01.2019 - 01.2024
- Owned planning and execution for 30+ annual events (internal trainings, conferences, community fundraisers; 25-1,500 attendees), driving timelines, task assignment, and cross-team coordination.
- Developed event briefs, run-of-show templates, production timelines, and post-event wrap-up reports, including evaluation summaries and actionable recommendations.
- Managed vendor selection and contract negotiations, reviewed proposals against scope, and collaborated on venue choices to align with program needs and budgets.
- Chaired planning meetings, distributed notes and follow-ups, tracked progress in project tools, and updated leadership on project status.
- Coordinated registration, catering, payment collection, and on-site logistics while serving as primary contact for participant inquiries.
- Conducted regular audits of event expenses, reconciled vendor invoices, and worked with finance to resolve discrepancies and finalize post-event reporting.
- Partnered with marketing to convert event content into email, social, and web assets; oversaw onsite content capture and post-event promotion.
Vice President, Events Director
PS 107 PTA Executive Board
Brooklyn, NY
01.2015 - 01.2018
- Led high-volume school event program: planning, volunteer coordination, vendor management, permits, and on-site execution.
- Implemented standardized intake and approval workflows and communication plans to streamline promotion and stakeholder alignment.
- Coordinated fundraising events to support school programs and initiatives.
- Managed budget allocation for various school activities and projects.
Co-Founder & Events Director
Art Table Brooklyn
Brooklyn, NY
01.2012 - 01.2017
- Built and operated a crafting and event business delivering concurrent experiential programs and educator-facing workshops.
- Managed staffing, contracts, customer service, logistics, and post-event reporting.
Corporate Marketing & Events Manager
Royal Aeronautical Society
London, UK
01.2002 - 01.2007
- Managed team of five event managers to execute 50+ annual conferences and professional development events, overseeing intake, timelines, staffing, and on-site operations.
- Collaborated with marketing and senior leadership to align event themes, agendas, and speaker requirements, ensuring cohesive and engaging event experiences.
- Coordinated logistics for international aerospace events and conferences.
- Managed budgets and resources for event planning and execution.
Senior Events Manager
David Crew Associates
London, UK
01.1998 - 01.2000
- Executed corporate client events from proposal to completion, ensuring alignment with client objectives.
- Coordinated logistics, negotiated with vendors, managed timelines, and oversaw on-site delivery for successful event execution.
Education
BSc (Hons) - Geography
Royal Holloway University of London
Skills
- Event project management
- Conference logistics and site visits
- Vendor sourcing and contract review
- Budgeting and expense audits
- Post-event evaluation and reporting
- Stakeholder liaison
- Event promotion and content repurposing
- Salesforce expertise
- Excel proficiency
- Google Workspace applications
- Canva design skills
- Team training and meetings
- Team collaboration tools
- Customer service excellence
References
AVAILABLE ON REQUEST
Selected Qualifications
- 10+ years of event planning and project management experience; 3+ years in leadership roles managing internal trainings and conferences.
- Proven ability to manage multiple events concurrently, keep stakeholders on task, and maintain budgets through proactive tracking and audits.
- Strong written and verbal communication; experienced as the primary point of contact for participants, presenters, and vendors.
- Experience converting event content into cross-channel marketing (email, social, web) and coordinating onsite content capture.
- Comfortable with occasional evenings/weekends and domestic/international travel to support on-site operations.
Timeline
Associate Director of Community & Events
The Washington Market School
01.2019 - 01.2024
Vice President, Events Director
PS 107 PTA Executive Board
01.2015 - 01.2018
Co-Founder & Events Director
Art Table Brooklyn
01.2012 - 01.2017
Corporate Marketing & Events Manager
Royal Aeronautical Society
01.2002 - 01.2007
Senior Events Manager
David Crew Associates
01.1998 - 01.2000
BSc (Hons) - Geography
Royal Holloway University of London