Julia Childers
Indianapolis,IN
Summary
Dedicated Office Manager, well versed and focused on developing efficient processes using knowledge of management, finance, recruiting, safety, employee relations, training and development, and full cycle recruiting. Highly efficient and well established in administrative environments that are fast-paced and challenging. Strong analytical skills.
Overview
20
20
years of professional experience
Work History
Safety Manager
VTI Specialized LLC
Indianapolis, IN
01.2025 - Current
- Approve and onboard drivers via in-person and virtually
- Manage multiple agents and owner operators for Safety and Compliance
- Hours of Service
- Order Decals
- Audit for compliance: Embark (MVR), KYU, 2290, Tenstreet, TransportPro, Geotab, Clearinghouse, HUT, Bestpass, ETC.
- Hazmat Training
- Owner Operator Insurance Management
- IRP: Plates, plate transfers, ETC. Obtaining required documents and emailing/going up to IRP to make sure we don't get shut down.
- Pre-employment/Random Drug Screening/Breathe Alcohol
- Claims
- After hours safety phone for Accidents/Incidents
- DOT Inspections & Violations/Tickets
Executive Assistant to the Controller
VTI Specialized LLC
Indianapolis, IN
01.2025 - 09.2025
- Managed the day-to-day financial operations of the company, including accounts payable and receivable, payroll processing, and general ledger maintenance
- Proficient in Quickbooks, EFS, ADP and Transport Pro.
- I also assist the Safety Manager with HOS, contracts, and other various tasks.
- Weekly Payroll
- Accounts Payables
- Check Writing
- Time Clock Calculating and Management
- Quickbooks
- HOS Management
- ADP
- EFS
- TransportPro
- Organization
- Safety Tasks-
- Microsoft Suite
- Tolls
- Work Order Entry
- Promoted
Safety Coordinator
Xpress Cargo Inc.
Indianapolis, IN
07.2024 - 01.2025
- This is the mother company of CDL Xpress Truck Driving School and when the school closed, they brought me into the main company, to the Safety Department because of my prior experience.
- Safety & Compliance
- ELD Auditing & Monitoring
- Counseling/Coaching Drivers on Hours of Service, Rolling Stops, Inattentive Driving, Speeding, Harsh Brakes, etc. and also doing write-ups or terminating the drivers.
- Paying toll invoices
- Keeping up with driver expirations & making sure we get the required documents on time.
- Answering phone calls for the Safety Department
- Working a portion of accidents
- Entering new drivers into our several systems, making sure all required documents and paperwork are uploaded. Also, taking the drivers out when they have been terminated.
- Approving/Denying Applications for new hires
- Working closely with the Safety Director to learn new things and to grow my knowledge base in the Safety Department.
- Tractor Swaps
- McLeod, Tenstreet (I implemented at this company), Samba Safety, Hireright, Samsara, DSI, Clearinghouse, Microsoft Suite, G-Suite
- I take care of all the Prepass' for the trucks, making sure that all the trucks have one and monitor a Spreadsheet of them as well as the website to ensure which Prepass' are in which trucks.
- I take care of the few SAP drivers that we have to ensure their drug/alcohol screenings are getting completed and then report everything to the Clearinghouse.
Office Manager/Admissions Representative
CDL Xpress Truck Driving School
Indianapolis, IN
05.2020 - 06.2024
- Quickbooks proficient: Entering customers/vendors, taking payments, reporting, P&L
- Making calls to potential students
- Scheduling & Conducting Interviews
- Organizing orientation dates
- Helping students fill out online applications
- Onboarding students
- Taking care of the DWD database
- Taking care of student files
- Uploading the files and making sure all documents required are obtained
- Instructing class and explaining procedures to students
- Implemented, managed and used an application database called Tenstreet
- Coordinate drug screens and DOT physicals
- Oversee office operations
- Trained office employees
- Classroom Instructor
- Student verifications
- I also implemented several reports and I am the right hand to the school director
- Well versed in the FMCSA Green Book as well as other DOT processes and procedures.
- Coordinate with several companies and programs to onboard/enroll students and keep them up to date on their status while they are in school
- Organize, verify and book all student State Testing
- Instructor onboarding HR Paperwork
- School Closed Down
Senior Recruiter
Tradition Transportation
Indianapolis, IN
12.2019 - 05.2020
- Making phone calls to potential candidates.
- Telling candidates about our company and finding positions that best fit their wants and needs based on what they qualified for.
- Helping them fill out an application (via Tenstreet)or guiding them to where they need to fill an application out.
- Reviewing their application and getting any additional information that was needed.
- Processing applications which included: running reports such as their background history, PSP, MVR, & DAC reports.
- Retrieving any additional documents that we would need including accident reports, violations, W-2's, 1099's ETC.
- Scheduling candidates for orientation and arraigning their travel, lodging and food arrangements
- Staying in contact with them many times before orientation and after to ensure they had a great and satisfactory experience with our company.
- Orienting employees and making sure all company documents were filled out to the companies desired specifications.
Recruiter
Celadon Trucking Services
Indianapolis, IN
06.2018 - 12.2019
- Making phone calls to potential candidates. (While using Salesforce)
- Telling candidates about our company and finding positions that best fit their wants and needs based on what they qualified for.
- Helping them fill out an application (via Tenstreet) or guiding them to where they need to fill an application out.
- Reviewing their application and getting any additional information that we needed
- Processing applications which included: running reports such as their background history, PSP, MVR, DriverIQ, DAC, CDLIS and criminal history.
- Retrieving any additional documents that we would need including accident reports, violations, W-2's, 1099's ETC.
- Looking up and obtaining accident reports and violations.
- Scheduling drivers for orientation and arraigning their travel, lodging and food arrangements.
- I stayed in contact with them many times before orientation and after to ensure they had a great and satisfactory experience with our company.
Midwest Recruiting & Retention Manager
Arka Express
Markham, IL
10.2017 - 05.2018
- Traveling one day a week to truck stops in Indianapolis, IN, Cincinnati, OH, Fort Wayne, IN, and Louisville, KY to scout good areas for advertising and recruit potential candidates.
- Marketing- Posting ads, finding new ways to recruit drivers, recruiting by phone, at truck stops and meeting places to help some of the truck drivers fill out an application.
- Meet with drivers to go over positions that we have, that best finds the needs and qualifications.
- Partial processing of applications
- Scheduling orientation
- Keeping in contact with the drivers through the duration of their employment to make sure things were going smoothly.
- I also worked with the Owner, CEO and Director of Recruiting to continuously make decisions and come up with new ideas on how to obtain and keep drivers.
- I also helped manage the Midwest area recruiters that worked for us.
Recruiter/Compliance Clerk/Auditor/Orientation Coordinator
Online Transport Inc.
Greenfield, IN
09.2010 - 10.2017
- Sorting, scanning, entering, reviewing, auditing and filing all of the driver's daily logs for all four of the companies that Online Transport owned.
- Coordinated all of the company's apparel by finding the clothing, designing it, getting it embroidered, stocking, keeping inventory and shipping the apparel. I also was responsible for making sure that everyone signed a payroll deduction form and getting it to the Payroll Department.
- Coordinated the company's clinic list, by adding and deleting clinics when necessary, making sure the clinic had DOT certified doctors available and sending out COC forms to make sure they were available when needed.
- Coordinated orientation and did all aspects of the orientation process. Paperwork, drug screens, video presentations, on-boarding, instructing the candidate on how to start their position.
- Managed and set up the company's electronic logging system (Rand McNally) and trained the drivers how to use it properly.
- Filing paperwork, setting up and managing driver files, faxing, spreadsheets, word documents and answering phone calls.
- Took down accident reports from drivers and gave further instructions on what to do.
- Helped with licensing and permits on and off as needed.
- Making phone calls to potential candidates.
- Telling candidates about our company and finding positions that best fit their needs and qualifications.
- Helping them fill out an application or guiding them to where they need to fill an application out.
- Getting any additional information that we needed for the hiring process.
- Scheduling the candidates orientation as well as their DOT Drug Screen, DOT Physical and physical abilities test.
- Keeping in contact with all of my specific hired candidates for 90 days and some much longer than that.
- Keeping the company's clinic list efficient and organized by setting up clinics around the US, constantly updating their hours and availability. Sending them our chain of custody forms and having it ready and available for anyone who needed to use it.
Accounts Receivables Clerk/Accounts Payables Clerk
Novelty Inc.
Greenfield, IN
02.2006 - 03.2007
- I started there for three months through a staffing agency. I was doing a project for an administrator there. After the project was done and observed in June 2006 they offered me a full-time position in the accounts receivable department. I worked in that department for six months until August 2006 they promoted me to accounts payable.
- Post customer payments by checks and credit card transactions.
- Post revenues by verifying and entering transactions and local deposits.
- Updated receivables by totaling unpaid invoices.
- Maintains records for invoices, debits, and credits.
- Performing a range of accounting and clerical tasks related to the accounts payable function.
- Receiving, processing, and verifying invoices.
- Tracking and recording purchase orders, and processing payments.
- Processing, printing and getting checks signed by managers. Then preparing them to be sent out.
Education
High School Diploma - undefined
Greenfield-Central High School
Greenfield, IN01.2005
Skills
- Microsoft Office Suite
- Tenstreet
- Maintains Confidentiality
- Detail Oriented
- Social Media Knowledge
- Salesforce
- New Employee Orientation
- Staff Training & Development
- People Orientated
- Organized
- Proficient Multi-Tasker
- Google Drive
- Quickbooks, EFS, ADP
Timeline
Safety Manager
VTI Specialized LLC
01.2025 - Current
Executive Assistant to the Controller
VTI Specialized LLC
01.2025 - 09.2025
Safety Coordinator
Xpress Cargo Inc.
07.2024 - 01.2025
Office Manager/Admissions Representative
CDL Xpress Truck Driving School
05.2020 - 06.2024
Senior Recruiter
Tradition Transportation
12.2019 - 05.2020
Recruiter
Celadon Trucking Services
06.2018 - 12.2019
Midwest Recruiting & Retention Manager
Arka Express
10.2017 - 05.2018
Recruiter/Compliance Clerk/Auditor/Orientation Coordinator
Online Transport Inc.
09.2010 - 10.2017
Accounts Receivables Clerk/Accounts Payables Clerk
Novelty Inc.
02.2006 - 03.2007
High School Diploma - undefined
Greenfield-Central High School