Juliane Boyd
Administrative Coordinator
Chapin,SC
Summary
Energetic Administrative Coordinator skilled in providing quality administrative support, with experience spanning multiple industries. Dedicated to leading highly effective administrative teams and managing office operations with efficiency and grace. Excellent communication and relationship building skills.
Overview
12
12
years of professional experience
12
12
years of post-secondary education
3
3
Languages
Work History
Administrative Coordinator
SCDMH
Columbia, SC
06.2017 - Current
- Developed and monitored the Division of Medical Affairs budgets to include Medical Director, Community Telepsychiatry, ED Telepsychiatry, and Director of Administrative Services budgets monthly and fiscally.
- Calculated cost shares between internal budget components. Performed financial analysis to avoid potential budget and spending problems.
- Created monthly reports for monitoring expenditures and revenue.
- Created shopping carts in SRM; created receipts for Purchase Orders payments in SCEIS; prepared Purchase Order invoices for payment.
- Provided contract management for physician contracts, and other contracts as requested for the Telepsychiatry Program; routed contracts through the contract routing system for approval.
- Responsible for Procurement Card purchases for the department.
- Prepared HR paperwork on behalf of Telepsychiatry Program.
- Served as telecommuting coordinator; responsible for the day-to-day coordination and managements of the telecommuting program, including the compliance with policies, procedures, and guidelines set forth by DMH.
- Collaborated in timely processing of billing and accounts receivables.
- Coordinated flights, ground transportation and hotel accommodations.
- Monitored and directed incoming mail and prepared outgoing mail.
- Made travel arrangements for staff members.
- Prepared detailed documents and reports in adherence administrative processes.
- Reduced intake processes time by developing application tracking and filing systems.
- Worked closely with others to accomplish timely invoicing and accounts receivables.
Human Resources Specialist
SCDMH
Columbia, SC
06.2015 - 06.2017
- Independently performed varied complex and advanced administrative duties in support of the Human Resources Department.
- Utilized written and unwritten policies, regulations, ad directives to perform tasks that significantly affected the efficient operation of the department.
- Planned, developed, and implemented administrative/clerical procedures necessary to accurately post internal and external advertisements via the NEOGOV recruiting system.
- Assisted in maintaining the vacancy pool and FTE organizational assignments.
- Processed New Hires, Re-Hires, Transfers, Promotions, Reclass and Separations through established process procedures.
- Coordinated pre-employment screening for Nursing Services Panel Interviews as well as tracked data.
- Adhered to Corporate and HIPPA Compliance, Harassment-Free Workplace, mandatory training, and Time/Attendance policies.
- Assisted in other areas of the department to include Classification and Compensation, Primary Source Verification, Benefits, and Return-to-Work Programs as needed.
- Contributed to annual performance appraisals by working with supervisors to achieve consistency and compliance with established procedures.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Improved customer service rankings by quickly resolving issues to improve overall satisfaction.
ADS Quality Rater
ZeroChaos
Columbi, SC
09.2014 - 04.2015
- Applied advanced analytics to drive innovative business decision making.
- Interpreted research data and formulated reports to make recommendations and implement best practices.
- Reported and tracked the visual quality and content accuracy of Google advertisements.
- Provided feedback and analysis to Google through a data entry program.
Administrative Assistant
Exclusive M.S.
Sao Paulo, SP
07.2010 - 05.2011
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Arranged rapid office equipment repair and maintenance with vendors.
- Posted ads into partner's webpages.
- Answered visitor's inquiries about the company.
- Directed visitor's to appropriate contacts.
- Assisted in creating and maintaining spreadsheets.
- Recruited and trained employees.
Administrative Assistant
JB Express
Sao Paulo, SP
01.2006 - 07.2010
- Posted delivery information into the routing system.
- Arranged appointments with new partners.
- Created Word and Excel documents to track work productivity.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Arranged rapid office equipment repair and maintenance with vendors.
Education
Bachelor of Science - Business Adminitration
University of South Carolina - Aiken
Aiken, SC 01.2021 - Current
No Degree - Associates of Arts
Midlands Technical College
West Columbia, SC 08.2015 - 12.2020
High School Diploma -
Colegio Progresso
Sao Paulo - Brazil 01.2006 - 12.2009
No Degree - Architecture
FIAM FAAM
Sao Paulo - Brazil 01.2010 - 07.2011
Skills
Travel arrangements coordination
Cost reduction and budgeting
Workflow planning
Tech-savvy
Bilingual English/Portuguese
Stocking and replenishing
Timeline
Bachelor of Science - Business Adminitration
University of South Carolina - Aiken
01.2021 - Current
Administrative Coordinator
SCDMH
06.2017 - Current
No Degree - Associates of Arts
Midlands Technical College
08.2015 - 12.2020
Human Resources Specialist
SCDMH
06.2015 - 06.2017
ADS Quality Rater
ZeroChaos
09.2014 - 04.2015
Administrative Assistant
Exclusive M.S.
07.2010 - 05.2011
No Degree - Architecture
FIAM FAAM
01.2010 - 07.2011
Administrative Assistant
JB Express
01.2006 - 07.2010
High School Diploma -
Colegio Progresso
01.2006 - 12.2009