JULIE N. VILLANUEVA
San Angelo,TX
Summary
To obtain a challenging position that allows me to utilize my interpersonal, strong organizational skills and drive for results. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Self-motivated work ethic to perform effectively in independent or team environments. Motivated and detailed-oriented professional with extensive experience in data entry and administrative tasks. Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
Rogue Energy Services
11.2020 - 11.2024
- Reviewed and approved daily tickets from the field supervisors. Making sure they had all personnel, trucks and PO’s.
- Entered daily tickets into Quickbooks to be invoiced everyday.
- Entered invoices into OpenTicket/OpenInvoice. Emailed for signature and/or emailed to the customers AP.
- Help review accounts payable spreadsheet in spare time.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Managed phone and email correspondence and handled incoming and outgoing mail.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Answered phone system, routing calls, delivering messages to staff and greeting visitors.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Assisted coworkers and staff members with special tasks on daily basis.
- Self-motivated, with a strong sense of personal responsibility.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
Accounts Payable Assistant
Rogue Energy Services
11.2020 - 11.2024
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Entered invoices requiring payment.
- Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
- Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
- Entered figures using 10-key calculator to compute data quickly.
- Trained new team members on accounts payable processes, promoting consistency across the department.
- Matched purchase orders with invoices and recorded necessary information.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
Patient Rep/Biller
Lillian Memorial Hudspeth Hospital/Sonora Medical Clinic
02.2016 - 11.2020
- Responsible for assisting new patients with new patient paperwork
- Responsible for answering the main switchboard at Sonora Medical Clinic
- Responsible for checking in and verifying insurances for all patients in CPSI
- Cross-functional within the company on billing and registration
- Responsible for registration queue on TruBridge
- Responsible for scanning and entering in charts
- Responsible for collecting co-pays
- Responsible for balancing cash at the end of every day
Wellness Clerk
Lillian Memorial Hudspeth Hospital
02.2015 - 02.2016
- Responsible for assisting new members with registration process
- Ensuring existing members follow check-in protocol
- Responsible for managing phone switchboard and routing calls to appropriate departments
- Responsible for cleaning equipment and ensuring pool area is kept clean at all times
Secretary
Creek Swabbing & Roustabout
07.2012 - 09.2014
- Responsible for data entry of work tickets and deposits into QuickBooks
- Checking field employees time sheets
- Submit Schedule of Accounts reports and work tickets to factoring company via email
- Cross-functional within the company in assisting peers with ADP data entry for accounts receivable and assisting with phone switchboard in routing calls to appropriate departments
Wellness Clerk
Lillian Memorial Hudspeth Hospital
11.2010 - 07.2012
- Responsible for assisting new members with registration process
- Ensuring existing members follow check-in protocol
- Responsible for managing phone switchboard and routing calls to appropriate departments
- Responsible for cleaning equipment and ensuring pool area is kept clean at all times
Housekeeper
Lillian Memorial Hudspeth Hospital
04.2010 - 11.2010
- Responsible for maintaining cleanliness of all areas within the hospital, wellness center and clinic
Fountain/Carhop
Sonic Drive-In
10.2007 - 01.2009
- Responsible for taking multiple customer orders, fill drinks and deliver orders to customers
Education
Associate’s Degree - Psychology
University of Phoenix
Phoenix, Arizona10.2009
Nursing 3 Credits
Howard Junior College
San Angelo, Texas12.2007
Nursing 6 Credits
Howard Junior College
San Angelo, Texas12.2006
High School Diploma -
Sonora High School
Sonora, Texas05.2006
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- 10-key
- QuickBooks
- ADP
- P-Card
- Actian
- Multi-task oriented
- Effective interpersonal skills
- Strong communication skills
- Written communication skills
- Attention to detail
- Organization skills
- Self-motivated
- Drive for results
Additionalskillsqualifications
- Microsoft Applications: Proficient with Word, Excel, PowerPoint, and Outlook; 10-key
- Other Applications: QuickBooks, ADP, P-Card and Actian
- Multi-task oriented
- Effective interpersonal skills with ability to communicate across all departments and support areas
- Strong communication and written skills
- Thorough attention to detail and organization skills
- Self-motivated with strong drive for results
Timeline
Administrative Assistant
Rogue Energy Services
11.2020 - 11.2024
Accounts Payable Assistant
Rogue Energy Services
11.2020 - 11.2024
Patient Rep/Biller
Lillian Memorial Hudspeth Hospital/Sonora Medical Clinic
02.2016 - 11.2020
Wellness Clerk
Lillian Memorial Hudspeth Hospital
02.2015 - 02.2016
Secretary
Creek Swabbing & Roustabout
07.2012 - 09.2014
Wellness Clerk
Lillian Memorial Hudspeth Hospital
11.2010 - 07.2012
Housekeeper
Lillian Memorial Hudspeth Hospital
04.2010 - 11.2010
Fountain/Carhop
Sonic Drive-In
10.2007 - 01.2009
Associate’s Degree - Psychology
University of Phoenix
High School Diploma -
Sonora High School
Nursing 3 Credits
Howard Junior College
Nursing 6 Credits
Howard Junior College
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