Julie Ann Aguba
Pittsburg,CA
Summary
A seasoned payroll accounting professional with over 20 years of experience, seeking to leverage my expertise within an organization that fosters a dynamic work environment, prioritizes adherence to deadlines, and supports a balanced work-life culture
Overview
23
23
years of professional experience
Work History
GLOBAL PAYROLL LEAD
GLASSDOOR LLC
06.2021 - Current
- Performs end-to-end payroll operations in partnership with People Operations and People Tech teams to ensure the timely processing of U.S. semi-monthly payrolls and monthly payrolls for employees in the UK, Ireland, and Canada. Records associated payroll journal entries and ensures the prompt initiation of 401(k) and pension funding for employees in the U.S. and Canada.
- Partners with Indeed Equity and Glassdoor People Tech teams to ensure RSU vesting details are accurately uploaded into the system for thorough testing and processing within Workday Payroll.
- Executes payroll-related month-end close duties by preparing accruals for bonuses, wages, PTO, and equity by BD+1, conducting fluctuation analyses, and reconciling balance sheet accounts.
- Partners with the People Operations and Benefits teams during year-end to ensure accurate processing of the first payroll of the new year. This includes testing new benefit-related pay components relating to medical, dental, and vision deductions, and resetting employer 401(k) thresholds.
- Supports quarter-end and year-end payroll tax audits and reconciliations to ensure accurate payroll tax filings and W-2 processing. Coordinates with ADP to ensure timely posting of W-2s for employee access.
- Served as the payroll subject matter expert during the system transition from NetSuite to Workday Financial between October 2024 and April 2025. Responsibilities included contributing to project planning, developing and executing test scenarios to validate payroll-related processes, and attending training sessions. Collaborated closely with key stakeholders at Glassdoor to gather requirements and ensure alignment, while also partnering with Armanino to support a smooth and accurate implementation.
- Provided mentorship and training to payroll contractors, guiding them on payroll processes and best practices.
- Assists with providing data and support for audits and 401K discrimination testing.
- Responds promptly to payroll inquiries received through the payroll inbox, ensuring clear communication and resolution of employee concerns.
Staff Accountant
LUMEDX, AN INTELERAD COMPANY
10.2018 - 06.2021
- Managed full-cycle payroll responsibilities, collaborating with Human Resources to update payroll data in ADP Workforce Now, processed US semi-monthly payrolls, and prepare associated journal entries. Served as the primary contact for all payroll inquiries and coordinated with state agencies to open and close withholding and State Unemployment Insurance accounts as required.
- Managed full-cycle Accounts Payable responsibilities, including vendor setup in Bill.com, precise invoice posting to relevant general ledger accounts, securing required approvals, executing weekly check runs and wire transfers, and facilitating communication of payment schedules and details to vendors and internal stakeholders as necessary.
- Conducted cash reconciliations for all payroll and accounts payable disbursements.
- Assisted with month-end close processes by preparing payroll and travel & entertainment accruals, allocating expenses, and conducting balance sheet reconciliations.
- Managed year-end payroll processes, including W-2 audits and distribution.
- Assisted with providing data and support for audits and 401K discrimination testing.
- Responded promptly to payroll inquiries received through the payroll inbox.
Sr. Accountant
Savvius, a LiveAction Company
06.2005 - 10.2018
- Executed comprehensive payroll administration duties, working closely with Human Resources to update payroll data in payroll software, process US semi-monthly and bi-weekly payrolls, and prepare related journal entries. Coordinated with state agencies to manage the opening and closing of withholding and State Unemployment Insurance accounts as needed.
- Managed full-cycle Accounts Payable processes, including vendor setup, securing appropriate approvals, accurately posting invoices to the correct general ledger accounts, executing check runs and wire transfers, and communicating payment schedules and details to vendors as necessary.
- Supported month-end close activities by preparing payroll and sales commission accruals, calculating fixed asset depreciation, and performing balance sheet reconciliations.
- Reviewed domestic and international expense reports to ensure accurate coding to appropriate general ledger accounts and compliance with the company’s travel and expense (T&E) policy.
- Processed 1099-MISC for vendors at year end.
- Assisted with providing data and support for bank audits, annual workers compensation audits, 401K discrimination testing, and federal tax returns.
- Assisted Accounting Manager with daily cash reconciliations when needed.
- Assisted with fixed assets database management when needed.
Accounting Associate
Savvius, a LiveAction Company
05.2002 - 06.2005
- Supported accounts receivable under the direction of the AR Manager, including preparing customer billings and collaborating with sales representatives and customers to resolve purchase order discrepancies.
- Assisted with soft collection calls.
- Assisted with customer database management.
- Assisted with customer credit checks.
- Assisted with department filing when needed.
Education
B.S. - Business Administration with an emphasis in accounting
San Francisco State University
B.A. - Cultural Anthropology
UC Santa Barbara
Skills
- Goal oriented
- Deadline management
- Team player
- Independent work
- Oral communication
- Written communication
- Attention to detail
- Multi-tasking
- US GAAP
- Workday Payroll
- ADP Workforce Now
- ADP TeamPay
- Paychex
- Namely Payroll
- NetSuite
- Workday Financial
- Concur
- Billcom
- Microsoft Office
- Google Workspace
Timeline
GLOBAL PAYROLL LEAD
GLASSDOOR LLC
06.2021 - Current
Staff Accountant
LUMEDX, AN INTELERAD COMPANY
10.2018 - 06.2021
Sr. Accountant
Savvius, a LiveAction Company
06.2005 - 10.2018
Accounting Associate
Savvius, a LiveAction Company
05.2002 - 06.2005
B.S. - Business Administration with an emphasis in accounting
San Francisco State University
B.A. - Cultural Anthropology
UC Santa Barbara