Kaitlin Shibovich
Buffalo Grove,US
Summary
Organized, adaptable, and results-oriented individual. Experienced in developing comprehensive project plans, fostering strong vendor relationships, and implementing process improvements. Takes pride in cultivating lasting partnerships with a proven success in achieving financial goals and contributing to cross-functional team initiatives.
Overview
7
7
years of professional experience
4
4
years of post-secondary education
Work History
Project Manager
Identiti Resources
Hoffman Estates, IL
10.2023 - Current
- Managed 20-40 concurrent projects valued between $5k-$130k, from initial inquiry to final billing.
- Achieved $704k in project closeouts in Q1 2025, progressing towards the annual company goal of $750-$800k.
- Oversaw all project phases, including site diligence (survey, code research, drawing review), design (artwork proposals, revisions), quoting (vendor negotiation, proposal generation), permitting, production/installation (timeline tracking, logistics), and financials (vendor bills, change orders, closeout).
- Utilized Gantt charts, project trackers, dashboards, and reports to prioritize tasks, monitor timelines, SLAs, KPIs and report projections (weekly/monthly).
- Proactively expanded the vendor network through building strong relationships and employing transparent negotiation strategies.
- Collaborated on cross-functional teams to improve and standardize company-wide processes.
- Managed client relationships and communication, conducting weekly/bi-weekly meetings to present project statuses and address account changes.
Project Coordinator
Identiti Resources
Hoffman Estates, IL
07.2022 - 10.2023
- Ensured comprehensive project documentation, including developing Program Charters to streamline account information and facilitate team transitions.
- Developed program pricing by identifying and securing qualified vendors within budget and quality standards.
- Contributed to project success by completing tasks and providing regular status updates.
Event Coordinator
Nebraska Health Care Association
Lincoln, NE
06.2021 - 05.2022
- Planned and executed diverse hybrid events, including educational trainings (12-100 attendees), awards ceremonies, receptions, and legislative fundraisers.
- Co-led the planning of two hybrid conventions (estimated 400 guests) and supported the planning of trade shows (around 70 vendor booths).
- Liaised with a variety of vendors (speakers, catering, pipe and drape, floral, lodging, venue, lighting, sound) to secure price quotes and finalize contracts.
- Coordinated event logistics, including staff tasks, staff and speaker travel arrangements, and speaker-specific requests.
Community Outreach and Events Intern
University of Nebraska
Lincoln
10.2020 - 05.2021
- Planned and managed corporate, awards, and donor events with budgets ranging from $1,000 to over $7,000.
- Ensured successful event execution by managing site selection, creating marketing materials, confirming reservations, overseeing budgeting, and conducting post-event follow-up.
- Cultivated new and lasting partnerships by networking with local organizations and University of Nebraska-Lincoln (UNL) vendors.
Student Worker
University of Nebraska, Lincoln
09.2018 - 05.2021
- Entrusted with confidential information including departmental charge cards, building keys, documents, and administrative files
- Effectively utilized Microsoft Office and Canva to create event essentials (tags, itinerary, invites, etc.)
- Responsible for creating email invitations, marketing, registration pages and controlled email blasts through Constant Contact software.
Call Catering Assistant
Traci Carlson Catering
Lincoln, NE
07.2019 - 10.2019
- Produced high-quality food in large quantities, monitored dietary restrictions, and executed synchronized meal services with speed, and efficiency
- Helped chefs prepare and present food to event guests with strong attention to detail and presentation expertise to meet contract specifications and level of event formality
Banquet Server
Yes Chef Catering Company
Lincoln, NE
01.2019 - 10.2019
Intern Event Coordinator
Ashland Golf Club
Ashland, NE
05.2019 - 08.2019
- Logged weekly inventory and placed SISCO orders for both the bar and kitchen supplies needs
- Demonstrated commitment to the work and success of the company by being service and solution oriented, having positive interactions with all club members/guests, and exceeded expectations in quality, service, and safety procedures.
Embassy Suites by Hilton
Lincoln, NE
01.2018 - 05.2018
- Took responsibility in the delivery of each event by properly preparing and executing all banquet functions with reference to the BEO
- Assisted in the setup, execution, food & beverage service, and tear-down of events up to 650 people in attendance.
Education
Bachelor of Arts - Hospitality, Restaurant, Tourism, And Management
University of Nebraska-Lincoln
Lincoln, NE 08.2017 - 05.2021
Skills
Microsoft Teams & Office Applications
Salesforce
SmartSheet
Constant Contact
Adobe Acrobat
Foxit Phantom
Zoom/Zoom Webinar
Timeline
Project Manager
Identiti Resources
10.2023 - Current
Project Coordinator
Identiti Resources
07.2022 - 10.2023
Event Coordinator
Nebraska Health Care Association
06.2021 - 05.2022
Community Outreach and Events Intern
University of Nebraska
10.2020 - 05.2021
Call Catering Assistant
Traci Carlson Catering
07.2019 - 10.2019
Intern Event Coordinator
Ashland Golf Club
05.2019 - 08.2019
Banquet Server
Yes Chef Catering Company
01.2019 - 10.2019
Student Worker
University of Nebraska, Lincoln
09.2018 - 05.2021
Embassy Suites by Hilton
01.2018 - 05.2018
Bachelor of Arts - Hospitality, Restaurant, Tourism, And Management
University of Nebraska-Lincoln
08.2017 - 05.2021