Summary
Overview
Work History
Education
Skills
References
Timeline
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Kaitlyn Kelly

Kaitlyn Kelly

Santa Clarita,CA

Summary

Industrious and forward-thinking Senior Executive Assistant with many years of experience in strategic planning, operational, and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.

Overview

9
9
years of professional experience

Work History

Executive Assistant

Amazon
Glendale, CA
06.2022 - Current
  • Addressed high-priority concerns effectively using professional administrative judgment.
  • Handled confidential information with discretion and integrity.
  • Organized calendars for collaborative sessions and leadership appointments.
  • Revised and applied new administrative procedures to monitor impacts.
  • Delivered administrative assistance in preparing contracts, invoices, and purchase orders.
  • Simplified the organization of various calendar activities involving appointments, meetings, and travel.
  • Leveraged word processing software to create proposals, letters and memos.
  • Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
  • Assisted in developing policies and procedures pertaining to office administration matters.

Executive Assistant

The Walt Disney Company
Glendale, CA
03.2019 - 06.2022
  • Offered administrative support to the VP of Finance at KABC OTV.
  • Provided extra C-Level assistance for business associates and direct reports.
  • Performed data entry tasks into various software programs including MS Excel spreadsheets.
  • Provided accurate, up-to-date information to external parties through emails, phone calls and in-person interactions.
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Coordinated multiple schedules using online calendaring system.
  • Updated and implemented administrative and executive support policy changes and monitored effects.

Manager/ Executive Business Partner

Lorna Jane
Sherman Oaks, CA
06.2016 - 03.2019
  • Reviewed team processes to find improvement opportunities.
  • Recruited and hired qualified candidates to fill open positions.
  • Led team meetings and one-on-one coaching sessions to continuously improve performance.
  • Trained employees on additional job positions to maintain coverage of roles.
  • Increased employee satisfaction by offering career development opportunities.

Education

Bachelor of Science - Psychology & Business

California State University Northridge
Northridge, CA
05-2018

Skills

  • Document handling
  • Policy enforcement
  • Technical support
  • Travel administration
  • Scheduling
  • Meeting planning
  • Travel coordination
  • Conflict management
  • Quality control
  • Filing and data archiving
  • Process improvements
  • Project oversight
  • Interpersonal communication
  • Information confidentiality
  • Business administration
  • Document preparation
  • Meticulous attention to detail
  • Resourceful
  • Schedule & calendar planning

References

References available upon request.

Timeline

Executive Assistant

Amazon
06.2022 - Current

Executive Assistant

The Walt Disney Company
03.2019 - 06.2022

Manager/ Executive Business Partner

Lorna Jane
06.2016 - 03.2019

Bachelor of Science - Psychology & Business

California State University Northridge

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Kaitlyn Kelly