Open To Work
Kaja Lovick
Wesley Chapel,FL
Summary
Wellness-focused leader and Navy veteran with more than ten years of experience supervising staff, managing operations, and building safe and positive environments for children, families and community members. Proven ability to coordinate programs, develop schedules, engage members and lead teams. Experienced in customer service, membership support, safety, health promotion, and youth activities. CPR, First Aid and AED certified.
Overview
14
14
years of professional experience
Work History
Accounting and Administrative Coordinator
Vanguard Management Group
02.2025 - Current
- Lead accounts receivable and administrative operations across multiple associations ensuring accuracy and on-time payments
- Communicate with homeowners, board members and vendors to resolve concerns and support financial decisions
- Coordinate estoppels and property transfer documents with compliance and fast turnaround
- Oversee vendor invoicing, insurance records and check processing for accurate payments
- Maintain records, scheduling and reports for efficient operations and customer service
Membership Director
Boys and Girls Club of Southwest County
05.2023 - 08.2024
- Supervised a team of seven staff, providing leadership, coaching and accountability for daily youth programs
- Built weekly work schedules and coordinated staffing for school-age programs, camps and special events
- Managed the club in the absence of the Director, overseeing operations, safety procedures, parent communication and program delivery
- Facilitated youth groups and daily activities focused on physical activity, teamwork and healthy choices
- Planned and implemented daily camp schedules including recreation, fitness, enrichment and transitions
- Managed membership processes including registrations, onboarding, sign-in and sign-out and maintaining accurate records
- Conducted outreach to families, community partners and donors to promote programs and increase participation
- Supported membership growth by engaging families, welcoming new children and explaining program benefits
- Maintained positive relationships with children, parents, volunteers and staff fostering a safe and inclusive environment
Administrative Executive
Pearl Harbor Naval Shipyard
10.2019 - 09.2022
- Supported leadership through scheduling, correspondence, documentation and program coordination
• Maintained confidential personnel records for more than 1,500 staff
• Wrote policies, SOPs and instructions to improve consistency and compliance
• Built systems and workflows that increased efficiency and readiness
Administrative Assistant
Surface Mine and Warfighting Development
01.2016 - 10.2019
- Built a new administrative department for a new command including systems, schedules and records management
• Coordinated meetings, travel and logistics for leadership teams
• Developed SOPs, scheduling procedures, pay processes and program requirements
• Improved filing systems and document workflows for easier access and audit readiness
Education
Bachelor of Science - Health Care Management
National University
La Jolla, CA01-2026
Associate of Science - Health Care Administration
Coastline Community College
Fountain Valley, CA12-2020
Associate of Arts - Supply Chain Management
Coastline Community College
Fountain Valley, CA12.2020
Skills
- Wellness and healthy living focus
- Staff supervision and training
- Program planning and scheduling
- Membership services and onboarding
- Youth leadership and engagement
- Customer and community relations
- Safety, compliance and documentation
- Program and event coordination
Timeline
Accounting and Administrative Coordinator
Vanguard Management Group
02.2025 - Current
Membership Director
Boys and Girls Club of Southwest County
05.2023 - 08.2024
Administrative Executive
Pearl Harbor Naval Shipyard
10.2019 - 09.2022
Administrative Assistant
Surface Mine and Warfighting Development
01.2016 - 10.2019
Associate of Science - Health Care Administration
Coastline Community College
Associate of Arts - Supply Chain Management
Coastline Community College
Bachelor of Science - Health Care Management
National University