Kallie Espinoza
1001 N Indiana Ave Apt 1302,TX
Summary
Dynamic Executive Assistant with a proven track record at Apex Rebar and Fabrication, adept at enhancing operational efficiency through meticulous calendar management and effective communication. Skilled in QuickBooks and project planning, I excel in fostering positive relationships while maintaining confidentiality and delivering high-quality support to executives.
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Overview
4
4
years of professional experience
Work History
Executive Assistant/Bookkeeper/Accountant
Apex Rebar and Fabrication
Shallowater, TX
12.2024 - Current
- Managed executive calendars, scheduling appointments and coordinating meetings efficiently.
- Prepared detailed reports and presentations to support executive decision-making processes.
- Organized travel arrangements, ensuring compliance with company policies and budget constraints.
- Maintained confidential files and records, ensuring data integrity and security protocols were followed.
- Developed office procedures that improved operational efficiency and reduced redundancies.
- Assisted in project management by tracking deadlines and following up on action items effectively.
- Liaised with external stakeholders to facilitate partnerships and maintain positive relationships for the organization.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Resolved customer inquiries through effective communication and problem-solving techniques.
- Assisted in training new team members on customer service protocols and systems.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Supported management team during employee hiring process by conducting interviews, providing feedback, and assisting with training new associates.
- Assisted in employee hiring, training, and retention efforts, contributing to a stable workforce with low turnover rates.
Front End Team Lead/Bookkeeper
United Supermarkets
Lubbock, TX
12.2021 - 11.2024
- Collaborated with team members to learn front-end development frameworks and tools.
- Assisted in troubleshooting and resolving user interface issues for web applications.
- Supported the implementation of responsive design principles to enhance user experience.
- Participated in code reviews to ensure adherence to best practices and standards.
- Contributed to project planning meetings, providing input on design and functionality requirements.
- Engaged in continuous learning of emerging technologies relevant to front-end development.
- Documented processes and procedures for future reference within the development team.
- Processed accounts payable and receivable with high accuracy and efficiency.
- Maintained general ledger entries, ensuring compliance with accounting standards.
- Prepared financial statements, facilitating timely reporting for management review.
- Collaborated with external auditors during annual audits for seamless operations.
- Provided training and mentorship to junior staff on bookkeeping practices and software usage.
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Reconciled and corrected issues with financial records.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
Skills
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Office administration
- Meticulous attention to detail
- Information confidentiality
- Customer Service-oriented
- Expense reporting
- Scheduling
- Travel coordination
- Travel arrangements
- Meeting planning
- Database management
- Excel spreadsheets
- Document preparation
- Advanced MS office suite
- Resourceful
- Project planning
- Schedule management
- File organization
- Staff management
- Filing and data archiving
- Invoice processing
- Business administration
- Phone etiquette
- Conflict management
- Business correspondence
- Software knowledge
- Spreadsheet tracking
- Report writing
- Conference planning
- Technical support
- Mail handling
- Bookkeeping
- Accounts receivable
- Accounting and bookkeeping
- Quickbooks
- Bank statement reconciliation
- Accounts payable
- Payroll processing
- Account reconciliation
- Bookkeeping software
- Bank reconciliation
- Financial reporting
- Advanced computer skills
- Financial recordkeeping
- Data inputting
- Expense tracking
- Accounting
- Payroll administration
- MS office expert
- Sheet balancing
- Customer relations
- Superior attention to detail
- Budget support
- Financial management
- Time tracking
- Finance
- Tax preparation
- Vendor management
- Confidential document control
- Financial statements expertise
- Credit control
- Transaction entry
- Data analysis and research
- Proficient in adobe software
- A/P and A/R
- Tax statement preparation
- Payroll liability and deductions
- Microsoft office
- Data entry
- Cash management
- Bill payment and recordkeeping
- Record reconciliation
- Handling confidential materials
- Purchase orders
- Payment calculation
- Cost estimation
- Invoice balancing
- Tax return filing
- QuickBooks expert
- Microsoft Excel
- Spreadsheet proficiency
- Budget forecasting
- Internal communications
- Crisis management
- Effective time management
- Strong organizational skills
Timeline
Executive Assistant/Bookkeeper/Accountant
Apex Rebar and Fabrication
12.2024 - Current
Front End Team Lead/Bookkeeper
United Supermarkets
12.2021 - 11.2024