Kapil Varadarajan
North Hollywood,CA
Summary
PMP-certified and CSM-certified Business & Program Analyst with 19+ years in OTT, media technology, and rights operations, specializing in content compliance, rights management, and metadata governance. Experienced in leading cross-functional teams to translate complex legal, business, and operational requirements into actionable user stories, backlog features, and sprint plans. Currently exploring AI-enabled tools to enhance rights and contract management workflows — including a GenAI prototype that automates rights extraction, detects conflicts, and supports decision-making across global content operations. Proven track record of improving efficiency, reducing cycle time, and standardizing workflows across 100+ territories.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Strategy & Operations Analyst / Commercial Strategy Program Manager
SPHEREX, INC.
Burbank, CA
09.2019 - Current
- Led global operational programs across metadata, content compliance, and workflow automation for 2M+ records across 100+ territories.
- Identified operational and financial risk exposure across global workflows and implemented mitigation strategies to reduce SLA breaches by 20%.
- Conducted process mapping and gap analysis to identify automation opportunities, leading to a 25–40% increase in operational efficiency.
- Partnered with product, engineering, and operations teams to define requirements and support UAT, enhancing adoption of governance improvements.
- Translated complex legal and compliance requirements into prioritized user stories, backlog features, and sprint plans for engineering teams, ensuring rights and content restrictions were enforced across global distribution workflows.
- Translated legal/compliance requirements into user stories for engineering implementation.
- Supported packaging and commercialization strategy for digital content services across global partners.
- Translated forecasts into revenue targets and performance benchmarks in partnership with finance leadership.
- Developed executive dashboards to translate operational and market signals into financial performance insights, informing content distribution and commercialization strategies.
Project Manager – Digital Data Compliance and Client Platforms
VUBIQUITY (Via V2Solutions Pvt Ltd.)
Burbank, CA
01.2016 - 08.2019
- Directed operational transformation for a multi-million-dollar digital content services portfolio, managing 10K+ film and 15K+ episodic asset deliveries monthly.
- Modeled cost and revenue tradeoffs across content delivery workflows, influencing investment decisions and contributing to ~35% YoY improvement in commercial efficiency.
- Owned cross-functional delivery for 175+ content partners, ensuring metadata accuracy and compliance with client SLAs.
- Collaborated with engineering teams to manage streaming ingest and optimize content delivery protocols.
- Created operational scorecards and KPI frameworks, delivering real-time insights to executive leadership.
- Enhanced client engagement through quarterly business reviews, fostering continuous improvement and transparency.
- Partnered with global stakeholders to align process change and adoption plans across content operations and engineering teams.
- Led cross-regional collaboration across North America, EMEA, and APAC to standardize content delivery workflows.
- Developed process documentation, SOPs, and business requirement documents supporting cross-functional operational excellence initiatives.
Project Data Manager
WARNER BROS. (Via V2Solutions Pvt Ltd.)
Burbank, CA
01.2010 - 01.2016
- Directed global digital content and metadata servicing across 115+ markets, ensuring delivery alignment with corporate release timelines.
- Collaborated with engineering teams managing streaming ingest and content delivery protocols.
- Implemented escalation management systems (Parature/Microsoft Dynamics) to enhance accountability and reduce issue resolution time.
- Led global deployment and operational adoption of rights management systems, collaborating with legal teams to embed compliance requirements into digital workflows.
- Acted as primary liaison between legal stakeholders and engineering teams, translating IP and content licensing requirements into actionable system features.
- Conducted requirements gathering, workflow mapping, and process standardization to improve content compliance and streamline rights tracking.
- Provided training and end-user support to ensure proper adoption of rights and contract management systems.
Lead Data Analyst
DISNEY (Via V2Solutions Pvt Ltd.)
Burbank, CA
10.2008 - 12.2009
- Managed master metadata and IP data operations for Disney’s global content pipeline, ensuring reliable data exchange between systems and enhancing collaboration across business units.
- Developed and maintained guidelines for metadata reconciliation and quality assessment, resulting in clean, governed data accessible enterprise wide.
- Oversaw offshore operations, including media content management, to support clients' strategic initiatives and ensure timely content availability.
- Supervised a unit of 75 employees, contributing to annual revenues of $4.5M.
Data Research Analyst
Gracenote (Via V2Solutions Pvt Ltd.)
Mumbai, India
09.2005 - 10.2008
- Ensured high-accuracy metadata met global release timelines.
- Collaborated with tech operations to develop data governance standards, facilitating scalability across accounts.
- Analyzed data trends to support media and entertainment insights.
- Collaborated with cross-functional teams to improve data accuracy and reliability.
- Conducted comprehensive research on music and video content metadata.
Education
Executive PG Diploma - Business Management
SIES College of Management Studies
India03-2010
Bachelor - Computer Science
VES College
India03-2003
Skills
- Project management
- Requirements Gathering
- User Stories
- Backlog Prioritization
- SDLC
- Release Planning
- UAT Coordination
- Data governance
- KPI Design
- Automation
- Workflow Mapping
- Process Reengineering
- Executive reporting
- Contract management
- JIRA
- Confluence
- MS Project
- BI Tools
- Advanced Excel
- Team leadership
- Stakeholder Engagement
- Vendor & Partner Management
Certification
- CSM Certified Scrum Master, 02/01/26 - 02/28
- PMP Project Management Professional, 12/01/13 - 12/28
- IIBA ECBA Entry Level Business Analysis Certification, 10/01/24 - Pending renewal
Notable Projects
- GenAI Rights Dashboard Prototype – AI-enabled rights extraction, conflict detection, and backlog generation.
- Workflow Optimization – Vubiquity, Optimized metadata and dubbing workflows for 10,000+ assets monthly, reducing turnaround time by 30%.
- Cultural Ratings Compliance Dashboard – Spherex, developed a dashboard using machine learning models to automate cultural compliance checks, improving content readiness for global distribution.
- Movie Recommendation Engine – Spherex, Applied AI and ML (TensorFlow) to enhance content recommendation algorithms, improving user engagement and personalization.
- Rights Management Tool – Warner Bros., Led global deployment and operational adoption of the Parature rights management system across 115+ territories.
Program Ownership Highlights
- Owned global operational portfolio impacting 100+ territories, driving multi-million-dollar revenue decisions.
- Reduced operational cycle times by 30–40% through automation and workflow optimization.
- Developed and tested a GenAI Rights Dashboard prototype to automate extraction of key contract terms and flag conflicts.
Personal Information
Visa: H1B
Timeline
Strategy & Operations Analyst / Commercial Strategy Program Manager
SPHEREX, INC.
09.2019 - Current
Project Manager – Digital Data Compliance and Client Platforms
VUBIQUITY (Via V2Solutions Pvt Ltd.)
01.2016 - 08.2019
Project Data Manager
WARNER BROS. (Via V2Solutions Pvt Ltd.)
01.2010 - 01.2016
Lead Data Analyst
DISNEY (Via V2Solutions Pvt Ltd.)
10.2008 - 12.2009
Data Research Analyst
Gracenote (Via V2Solutions Pvt Ltd.)
09.2005 - 10.2008
Executive PG Diploma - Business Management
SIES College of Management Studies
Bachelor - Computer Science
VES College