Karan O'Hara
Beardstown,Illinois
Summary
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 25 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
26
26
years of professional experience
Work History
Executive Secretary III
Western Illinois Correctional Center
04.2021 - Current
- Conducts special projects and studies of confidential nature by gathering data, coordinating, monitoring and completing assigned projects; analyzes and interprets data and prepares reports; confers with the public, providing information concerning rules, regulations, methods, procedures, proper submission of documents and provisions of statutes relating to the facility; coordinates work flow to and from the Warden's office and notifies staff of changes or revisions.
- Keyboards correspondence, memorandums, reports and other documents; independently composes routine correspondence; type confidential and sensitive administrative reports, grievance decisions, and resident related documents; type staff and labor/management meeting minutes and staff meeting minutes
- Prepare correspondence, memorandums, reports and other documents concerning institution programs, policies, procedures and administrative affairs.
- Back up to the Human Resources Representative; back up Retirement Coordinator; back up Insurance Representative; assists with filling of Temporary Assignment positions
Treasurer
O'Hara Auto Glass
04.2005 - Current
- Part Owner - Perform all accounting duties required to operate an auto glass business including all accounts payable and accounts receivable transactions. Posts and reconciles all financial information to general ledgers.
- Prepare monthly, quarterly and annual financial statements and reports including Payroll tax, sales tax and unemployment tax. Reconcile all invoices for payments.
- Monthly reconciliation of all funds and bank accounts. Perform monthly and annual inventories. Complete all entries and reports required for Workers Compensation.
- Calculates all payroll entries for employee's wages. Operates Quickbooks
Account Technician II
Western Illinois Correctional Center
03.2020 - 03.2021
- Prepare Individual in Custody payroll, post individual accounts of money received in the mail. Confirms accurate checking and recordkeeping of Individuals money accounts
- Posts reconciliation of Individuals receipts and disbursements to Automated Trust Fund System (FACTS); review posting of bank slip to Trust Fund accounts; review posting of Individuals payroll to FACTS.
- Post court order fees authorized by Judge orders and restitution to FACTS; prepare and audit financial documents, vouchers and invoices against receiving reports on SAP/ERP system.
- Posts to financial books of entry and general ledgers in SAP. Processes overages, shortages inventory transfers and donated commodities. Cross references financial documents with contractual agreements or other procurement documents to ensure accurate payment of invoices and inventory records.
Account Technician I
Western Illinois Correctional Center
01.2018 - 02.2020
- Performs a variety of complex technical accounting work including posting of financial documents and accounting information to financial books of entry and general ledgers in the accounting systems; audits financial documents and reports financial reconciliations;
- Calculates and maintains the facility's employee time, benefit and attendance records on individual records utilizing financial spreadsheet software; calculates and records time usage and provides information and assistance to employees. Identifies discrepancies and researches information to resolve. Maintained confidentiality of patient finances, records, and health statuses.
- Reconciles source documents to the timesheets and computes balance carry over and lump sums for retirement. Updates Offender accounts in the Fund Accounting and Commissary Trading System (FACTS) and reconciles accounts.
- Maintains a complex set of books for Offender accounts within the Offender Trust Fund; posts all receipts and disbursements to FACTS; issues checks against offender money order vouches; Completes monthly and quarterly reports for management based on reconciled offender accounts and end of the month general ledger accounts; processes gate money and transportation receipts for all discharged and paroled offenders.
Office Associate
Western Illinois Correctional Center
02.2014 - 02.2020
- Records Office - prepare sentence calculations including Parole Violators; prepare drop slips for Offender Movement and Scheduled Movement for review; filing; Review of Writ status by making phone calls to counties after the Record Office has been notified of a remand to county jail;
- Offender 360; Maintaining and entering all offender discipline from the IDR's onto Offender 360 including calculation of grades, seg time, restrictions, etc.; assembling and distributing Pen Paks to requesting Agencies;
- Entering applications onto the ICOTS system for Offender Parole out of state; entering parole plans onto Offender 360. Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Office Assistant
Western Illinois Correctional Center
07.2009 - 01.2014
- Inspecting all incoming and outgoing Offender mail. Publication Review of all incoming books, magazines and newspapers;
- Logging all incoming and outgoing Legal Mail. Entering all Offender money received onto Financial Account and Commissary Tracking System (FACTS).
- Temporary Assignment to Account Tech I 1/2011 to 7/2011 Mailroom
Office Assistant
Logan Correctional Center
12.2000 - 07.2009
- Assists Health Care Unit Administrator in the reconciliation of the medical contract for monthly and quarterly reports. Reconciles adjustments including contract hours, sharps counts and contract charges for invoicing.
- Produces numerous complex medical reports, records and correspondence at the direction of medical practitioners. Compile and tabulate statistics for the Health Care Unit monthly reports.
- Provides vital accounting information for use between the contract vendor and the agency. Served on the internal audit team.
- Assigned to employee timekeeping position which includes but not limited to manual posting and reconciling all employee timekeeping records.
Data Processing
Illinois Department Of Professional Regulation
06.1998 - 12.2000
- Data entry and verify alpha-numeric data to update name and address for license holders; Data entry for issuance of license sponsor number and financial transactions to print licenses. Key license data, property updates, medical investigations and work assignments.
- The duties of keying new applications, data entry and processing of license renewals and reinstatements to print license. Keying and verifying microfilm. Enter and verify daily financial batches for financial processing and reconciliation.
Education
Associate of Science - Radiography
Lincoln Land Community College
Springfield, IL05.1995
Skills
- Project Planning
- Minute Taking
- Administrative Policies
- Report Analysis
- Administrative Support
- Advanced multitasking
Timeline
Executive Secretary III
Western Illinois Correctional Center
04.2021 - Current
Account Technician II
Western Illinois Correctional Center
03.2020 - 03.2021
Account Technician I
Western Illinois Correctional Center
01.2018 - 02.2020
Office Associate
Western Illinois Correctional Center
02.2014 - 02.2020
Office Assistant
Western Illinois Correctional Center
07.2009 - 01.2014
Treasurer
O'Hara Auto Glass
04.2005 - Current
Office Assistant
Logan Correctional Center
12.2000 - 07.2009
Data Processing
Illinois Department Of Professional Regulation
06.1998 - 12.2000
Associate of Science - Radiography
Lincoln Land Community College
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