SHEYENNE BOLING
Summary
Detail-oriented Administrative and Procurement Support Professional with expertise in coordinating purchasing activities, processing procurement documentation, and managing vendor relationships. Specializes in invoice processing, data management, and cross-functional collaboration within government organizations, contributing to efficient operational support and streamlined procurement processes.
Overview
9
9
years of professional experience
Work History
Executive Secretary III
New Mexico Department of Public Safety (LEA)
10.2023 - Current
- Coordinated travel arrangements, meetings, and events, managing administrative and purchasing requirements to ensure seamless execution.
- Compiled agendas, meeting minutes, reports, and correspondence for executive leadership and council meetings, enhancing communication and decision-making.
- Work closely with executive leadership in a fast-paced government environment, managing calendars, coordinating meetings, preparing correspondence, and ensuring operational priorities are completed on schedule.
- Create and process purchasing requests for supplies, vehicles, furniture, equipment, and other operational needs using established procurement procedures.
- Coordinate with internal departments and vendors to support timely acquisition of goods and services.
- Prepare procurement documentation and track purchase requests to ensure compliance with agency requirements.
- Serve as liaison between agency leadership, Human Resources, Finance, and operational teams to support organizational initiatives and resource planning.
- Supported large-scale organizational projects focused on workforce realignment, position management, and resource allocation, contributing to strategic goals.
- Maintain accurate records and procurement-related documentation to support accountability and audit readiness.
Administrative Assistant II
New Mexico Compilation Commission
01.2023 - 09.2023
- Coordinated agency communication through phone and email correspondence, ensuring timely responses and clarity.
- Organized and maintained physical and digital files, spreadsheets, and agency documents to support efficient information retrieval.
- Compiled, edited, reformatted, and proofread regulatory releases.
- Tracked information and data using electronic databases.
- Supported team by executing legislative project tasks, contributing to project completion and adherence to deadlines.
Human Resources Executive Assistant
New Mexico Attorney General's Office
10.2022 - 01.2023
- Coordinated interviews, meetings, conferences, and onboarding activities.
- Performed employment verification and background investigations to support hiring decisions.
- Administered payroll-related duties and reporting to ensure timely and accurate employee compensation.
- Established and organized employee personnel files to ensure compliance and accessibility.
Human Resources Assistant
New Mexico Department of Health
06.2021 - 10.2022
- Conducted employment verification and maintained personnel records.
- Processed purchase orders, invoices, and procurement documentation while ensuring accuracy and timely payment processing.
- Evaluated vendor quotes for office supplies and operational purchases to ensure cost-effectiveness and quality.
- Coordinated replenishment activities with vendors while managing office supply inventory to meet operational needs.
- Maintained procurement records and documentation to ensure compliance with agency procedures and support audit readiness.
- Communicated with vendors and internal stakeholders to resolve purchasing and invoicing issues.
Intern
City of Santa Fe
01.2018 - 03.2020
- Coordinated and confirmed appointments to ensure efficient scheduling.
- Managed incoming calls and directed them to appropriate personnel.
- Provided administrative support and document management.
- Maintained calendars and organized events to support team operations.
Beauty Associate
Ulta Beauty
10.2018 - 07.2019
- Delivered high-quality customer service to enhance customer satisfaction.
- Ensured financial accuracy of tills and deposits to uphold trust.
- Maintained organized records to support efficient operations.
Skills
- Purchase order management
- Vendor relations and quotes
- Procurement documentation
- Invoice processing
- Supply inventory oversight
- Data analysis and reporting
- Record management
- Contract compliance
- Cross-functional coordination
- Time management
- Attention to detail
- Written communication
- Verbal communication
- Adaptability
- Executive support
- Meeting and travel coordination
- Calendar management
Timeline
Executive Secretary III
New Mexico Department of Public Safety (LEA)
10.2023 - Current
Administrative Assistant II
New Mexico Compilation Commission
01.2023 - 09.2023
Human Resources Executive Assistant
New Mexico Attorney General's Office
10.2022 - 01.2023
Human Resources Assistant
New Mexico Department of Health
06.2021 - 10.2022
Beauty Associate
Ulta Beauty
10.2018 - 07.2019
Intern
City of Santa Fe
01.2018 - 03.2020