Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Karen Brice

Owings Mills,USA

Summary

Driven and resourceful administrative professional with 20+ years of experience assisting with the work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

27
27
years of professional experience
1
1
Certification

Work History

Director Of Operations

One More Chance Recovery
02.2024 - Current
  • Streamlined operations through process optimization, enhancing efficiency across multiple departments.
  • Developed and implemented strategic initiatives to improve overall operational performance and productivity.
  • Led cross-functional teams in executing company-wide projects, ensuring alignment with organizational goals.
  • Established performance metrics and conducted regular evaluations to drive continuous improvement initiatives.
  • Oversaw budget management, resource allocation, and cost control measures to maximize profitability.
  • Utilized advanced project management tools to facilitate effective communication and collaboration among stakeholders.
  • Oversaw daily operations across multiple departments, ensuring seamless coordination and efficient execution of tasks.
  • Monitored budget and utilized operational resources.
  • Oversaw day-to-day production activities in accordance with business objectives.
  • Conducted regular performance reviews to assess team progress, providing constructive feedback and guidance for continuous improvement.
  • Mentored and coached team members to foster productive and engaging work environment.
  • Established strong partnerships with vendors, suppliers, and key stakeholders to improve collaboration and ensure alignment with business requirements.
  • Negotiated with vendors, suppliers and other stakeholders to acquire mutually beneficial contracts and agreement.
  • Delivered exceptional customer experiences by implementing strategies focused on meeting evolving needs and expectations.
  • Promoted a culture of safety within the organization by enforcing compliance with established regulations, policies, procedures, as well as conducting regular auditschecks.
  • Assisted in recruiting, hiring and training of team members.
  • Interacted well with customers to build connections and nurture relationships.
  • Managed purchasing, sales, marketing and customer account operations efficiently.
  • Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.
  • Tracked employee attendance and punctuality, addressing repeat problems quickly to prevent long-term habits.
  • Reported issues to higher management with great detail.
  • Updated and resolved incidents and managed accessorial charges objectively while maximizing profit.

EXECUTIVE ASSISTANT TO PRESIDENT & CEO

East Baltimore Development, Inc.
10.2023 - 01.2024
  • Maintain and manage the complex calendars for the Office of the President by scheduling and coordinating meetings, presentations, and events, internal and external, to maximize the executives' time.
  • Serve as a gateway to access senior staff by prioritizing meeting engagements.
  • Serve as point of contact for all matters involving administrative paperwork for the Office of the President & CEO
  • Anticipate future needs of the President & CEO, EBDI executive and senior staff by demonstrating responsiveness, critical thinking, and sound judgment while thriving in a dynamic organizational environment.
  • Handle critical and sensitive information while maintaining a high level of confidentiality.
  • Have responsibility and accountability for carrying out and completing special projects and assignments with minimal supervision.
  • Draft, proofread and format correspondence, reports, memos and other items as required.
  • Make travel and lodging arrangements and register staff for internal and external training, conferences, and other meetings and events.
  • Organize and prioritize large volumes of information and prepare meeting packages related to EBDI, the Board of Directors, Board Committees, and Board members.
  • Schedule Board of Directors, Board Committee, and other board-related meetings
  • Attend Board of Directors, Board Committee, and other meetings, as needed, to prepare minutes.
  • Participate on committees and subcommittees when requested.
  • Provide day-of-event staffing support for convenings, special events, and meetings as needed.
  • Type and design agendas, letters, flyers, memos, presentations, charts, tables, and graphs, and proofread copy for spelling, grammar, and layout, making appropriate changes.
  • Prepare and distribute materials related to internal and public meetings and events; ensure venue and event confirmations.
  • Prepare expense reports, check requests, and vendor bills for payments in a timely fashion.
  • Research and resolve any issues with same
  • Interface with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
  • Screen and discern level of priority for incoming calls to the organizations with attention to confidential and sensitive nature of calls.
  • Assist consultants with scheduling and meeting preparation when requested.
  • Perform all duties as specified by management and senior staff.

EXECUTIVE ASSISTANT TO PRESIDENT

St. John's College
03.2023 - 10.2023
  • Provides administrative support and information to the President and Board of Visitors and Governors
  • Arranging travel, heavy calendar maintenance, conferences
  • Coordinating events, meetings, dinners etc.
  • Assist faculty with agendas, travel etc.
  • Organize meetings for and with Board of Visitors
  • Managing the President's home
  • Managing the President's yearly budget
  • Tracking bills, expense reports
  • Coordinating office supplies etc.
  • Maintain strict confidence of all information.
  • Temp Position

EXECUTIVE ASSISTANT TO MANAGING PRINCIPAL

Capital Funding Group
10.2021 - 01.2023
  • Administrative support to Managing Principal of Health Care Group
  • Calendar maintenance and update
  • Extensive travel
  • Budgets, American Express reports, expense reports
  • Organized meetings, group outings, dinner parties' luncheons etc.
  • Managing personal events for the executive
  • Monitored and responded to his emails if needed.
  • Maintained confidential files and major multimillion dollar deals.

EXECUTIVE ASSISTANT TO TAX PARTNER

Abrams, Foster, Nole & Williams, P. A
11.2018 - 10.2021
  • Administrative support for the Director of Tax and its departments
  • Scheduling clients, coordination of meetings and events
  • Audit reports, review and tax assembly
  • Financial record keeping.

EXECUTIVE ASSISTANT/CONSTRUCTION DEVELOPMENT ADMINISTRATOR

Forest City Enterprises
04.2007 - 03.2018
  • Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
  • Tenant relations include seasonal activities, concerts in the park, farmers markets, holiday parties, movies in the park etc.
  • Oversaw 16 janitorial staff for 2 Science and Technology Buildings and 1 State Lab Building: tenant and facilities coordination for the same.
  • Led our tenant Green Building initiatives for each building.
  • Managed inside and outside landscaping for 22 acres of an 88-acre Technology Park
  • Organizer of 5K Race fundraising event.
  • Worked with Baltimore City to obtain permits for various events.
  • Coordinated contractors' services for office relocation and setup to an out-of-state satellite location.
  • Organized travel, prepared expense reports for Partners and senior personnel
  • Maintained Executive and Partner calendars.
  • Created and managed media ads for both online and print for construction bids.
  • Assisted with the oversight of security, maintenance, and housekeeping staff functions.
  • Worked with Lead Engineer and Contractors regarding performance, preventive and corrective maintenance, and housekeeping activities.
  • Acted as tenant representative to liaise between building owner and tenants; brought tenants' concerns to owners.
  • Maintained accounting records and expenses.
  • Managed budgets and variance reports
  • Maintained and reinforced vital relationships with local businesses, community groups, news media and governmental entities.
  • Prepared A/P for approval on a weekly basis in varying dollar amounts up to and over $1MM.
  • Maintained operational lease renewals and extensions, opened, and closed reports and Rent Commencement Letters

EXECUTIVE ASSISTANT TO MANAGING PARTNERS

Ernst & Young LLP
03.2003 - 11.2005
  • Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
  • Organized travel, prepared expense reports for Partners and senior personnel
  • Maintained Executive and Partner calendars.
  • Organized training classes
  • Monitored and responded to Partners e-mails, delegated as needed.
  • Draft proposals
  • Coordinated schedules for Partners, Senior Managers, and Managers.

EXECUTIVE ASSISTANT TO CONSTRUCTION PARTNER

Baltimore Contractors, LLC
06.2002 - 03.2003
  • Transcribed and distributed meeting minutes and correspondence
  • Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
  • Monitored and responded to Partners e-mails, delegated as needed.
  • Assisted with the development and implementation of department procedures.
  • Generated Purchase Orders, Subcontract Agreements
  • Prepared and processed written reports for management.

EXECUTIVE ADMINISTRATIVE ASSISTANT – CORPORATE COUNSEL

RailWorks Corporation
07.2001 - 03.2002
  • Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
  • Organized travel, prepared expense reports for Partners and senior personnel
  • Tracked and maintained files for all Chapter 11 Bankruptcy motions, orders and compensation and retention documents.
  • Arranged conventions for marketing purposes.
  • Planned for construction contractors to tender bids.
  • Coordinated all contractor services for an office move and setup to an out-of-state satellite location.

EXECUTIVE ASSISTANT TO GENERAL COUNSEL

Corvis Corporation
10.2000 - 06.2001
  • Organized meetings and conference calls for Board of Directors, Partners, Presidents and Corporate Executives
  • Organized travel, prepared expense reports for Partners and senior personnel
  • Maintained Executive and Partner calendars.
  • Assisted with the administration of Non-Disclosure Agreements between prospective vendors.
  • Catalogued and maintained confidential legal files containing human resource-related, stocks and corporate asset information.

EXECUTIVE ADMINISTRATIVE ASSISTANT / ASSISTANT PROJECT MANAGER

Struever Brothers, Eccles & Rouse
10.1998 - 02.2000
  • Transcribed and distributed meeting minutes and correspondence
  • Organized travel, prepared expense reports for Partners and senior personnel
  • Maintained executive's / partners calendars.
  • Transcribed and distributed meeting minutes and correspondence
  • Prepared and processed written reports for management.
  • Planned for construction contractors to tender bids.
  • Maintained company accounts.
  • Managed corporate accounts and collected on those past due.
  • Created advertisements for marketing and sales.

Education

West Los Angeles Community College
Culver City, CA

Skills

  • Microsoft XP
  • Excel
  • PowerPoint
  • Outlook
  • HUD Manager
  • 50 - 55 wpm typing speed
  • Dictaphone
  • Q&A Construction
  • SAP
  • Internet Savvy
  • Corrigo
  • Coupa
  • Microsoft 365
  • One Note
  • Notary Public

Certification

  • BOMA – Green Building & LEED Fundamentals, 2015
  • BOMA – Real Estate Management, 2015

Timeline

Director Of Operations

One More Chance Recovery
02.2024 - Current

EXECUTIVE ASSISTANT TO PRESIDENT & CEO

East Baltimore Development, Inc.
10.2023 - 01.2024

EXECUTIVE ASSISTANT TO PRESIDENT

St. John's College
03.2023 - 10.2023

EXECUTIVE ASSISTANT TO MANAGING PRINCIPAL

Capital Funding Group
10.2021 - 01.2023

EXECUTIVE ASSISTANT TO TAX PARTNER

Abrams, Foster, Nole & Williams, P. A
11.2018 - 10.2021

EXECUTIVE ASSISTANT/CONSTRUCTION DEVELOPMENT ADMINISTRATOR

Forest City Enterprises
04.2007 - 03.2018

EXECUTIVE ASSISTANT TO MANAGING PARTNERS

Ernst & Young LLP
03.2003 - 11.2005

EXECUTIVE ASSISTANT TO CONSTRUCTION PARTNER

Baltimore Contractors, LLC
06.2002 - 03.2003

EXECUTIVE ADMINISTRATIVE ASSISTANT – CORPORATE COUNSEL

RailWorks Corporation
07.2001 - 03.2002

EXECUTIVE ASSISTANT TO GENERAL COUNSEL

Corvis Corporation
10.2000 - 06.2001

EXECUTIVE ADMINISTRATIVE ASSISTANT / ASSISTANT PROJECT MANAGER

Struever Brothers, Eccles & Rouse
10.1998 - 02.2000

West Los Angeles Community College

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Karen Brice