Karen Lobo
Miami,FL
Summary
Highly adaptable Executive Assistant with 12+ years of experience supporting CEOs, founders, and senior executives in fast-paced, high-growth environments. Skilled in managing complex calendars, preparing executive-level communications and reports, and coordinating domestic and international travel. Known for anticipating needs, safeguarding confidential information, and driving operational efficiency through innovative processes and tools. Adept at fostering cross-functional alignment, supporting Board-level activities, and representing executives with professionalism. Technologically fluent with platforms including Microsoft Office Suite, Zoom, Salesforce, Monday.com, Notion, and Asana.
Overview
13
13
years of professional experience
Work History
Executive Assistant to CEO
MBARK Global LLC
06.2022 - 07.2025
- Managed dynamic personal and professional calendars, including international/domestic travel and high-level priorities.
- Drafted, edited, and prepared briefing materials, reports, and executive communications.
- Coordinated meetings: agendas, briefing memos, follow-up tracking, and technology setup.
- Acted as liaison with partners, vendors, and stakeholders, maintaining confidentiality in sensitive matters.
- Processed expense reports, vendor payments, and contract execution.
- Supported strategic initiatives and project follow-ups across departments.
Executive Assistant to CEO & Marketing Operations Coordinator
Best Bronze USA Corp
02.2017 - 05.2022
- Oversaw CEO’s calendar, travel, inbox, and meeting preparation.
- Coordinated national and international product launches and high-impact marketing campaigns.
Executive Assistant to Director, Automotive Certification Division
SGS Brazil Ltda
06.2012 - 11.2015
- Supported C-suite director with strategic calendar management, travel, and meeting coordination.
- Managed administrative operations for multimillion-dollar deals and client proposals.
- Represented the executive in meetings and prepared internal/external reports.
- Oversaw vendor contracts, procurement activities, and team events.
Education
Bachelor’s Degree - Marketing
Universidade Paulista (UNIP)
01.2013
Sales Negotiation Course - undefined
SGS Academy
01.2012
Skills
- Executive Calendar & Email Management
- Domestic & International Travel Coordination
- Executive Presentations, Reports & Communications
- Board & Senior Leadership Meeting Support
- Confidential Information Handling
- Event & Offsite Planning & Logistics
- Stakeholder, Vendor & Partner Liaison
- Platforms: Microsoft Office Suite, Zoom, Salesforce, Mondaycom, Notion, Asana, Slack, Concur
- Languages: English, Portuguese, Spanish
Languages
English
Portuguese
Spanish
Timeline
Executive Assistant to CEO
MBARK Global LLC
06.2022 - 07.2025
Executive Assistant to CEO & Marketing Operations Coordinator
Best Bronze USA Corp
02.2017 - 05.2022
Executive Assistant to Director, Automotive Certification Division
SGS Brazil Ltda
06.2012 - 11.2015
Sales Negotiation Course - undefined
SGS Academy
Bachelor’s Degree - Marketing
Universidade Paulista (UNIP)