Karen Mahoney
Grass Valley,CA
Summary
Detail-oriented accounts payable professional with extensive experience from AP Specialist to AP Manager roles, recognized for significantly enhancing accuracy and efficiency in accounts payable processes. Proven track record of effective collaboration with coworkers and suppliers, leading to streamlined operations and reduced discrepancies. Core competencies include exceptional organizational skills, professionalism, and a strong ethical foundation, all contributing to driving team success through an unwavering commitment to excellence. Passionate about leveraging expertise to foster continuous improvement within the accounts payable function.
Overview
24
24
years of professional experience
Work History
Senior Account Payable Specialist
Oliver James Staffing @ Accelerant Insurance, Mission Underwriters, LLC
12.2022 - 03.2025
- Monitored department email box for incoming invoices. Routed invoices for approval in Xero. Processed invoices and payments in MS Dynamic 365. Maintained invoice information on Excel AP Aging spreadsheet. Maintained virtual copies of invoices/approvals. Researched and resolved vendor discrepancies.
- Gathered W9/banking information from new vendors. Confirmed banking and tax ID, maintained vendor spreadsheets, setup vendor folders.
- Audited detailed expense reports to facilitate reimbursement for business expenses incurred. Maintained Excel spreadsheet to track ER approval and payment.
- Wrote departmental Expense Report procedures.
- Contracted through Oliver James Staffing
Account Payable Specialist
The CBM Group, Inc.
03.2016 - 06.2022
- Full cycle Account Payable processing for approximately 50 apartment complexes utilizing Timberline then Yardi Voyager ER Systems. Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers. Performed bi-monthly check run.
- Wrote department policies and procedures. Wrote invoice submission instructions for new vendors.
- Responsible for collecting and presenting vendor statements, accurate and concise user solutions, maintaining correct payables.
- Responsible for annual 1099 project for approximately 110 individually owned apartment complexes.
Account Payable Specialist
Crispin Cider Company Division of Miller Coors (Contract Thru US Tech Solutions))
11.2014 - 12.2015
- Full cycle Account Payable including entering all incoming invoices (expense and inventory) into Peachtree software, performing 3 way match, receiving new inventory into system, resolving inventory discrepancies,
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers. Performed weekly check run, maintained vendor files.
- Performed manual 1099 project.
Senior Account Payable Specialist
Zeltiq Aesthetics
05.2013 - 10.2013
- Perform full cycle AP Process including matching invoices with receiving & Purchase Orders, vouching invoices using SAP Business One, account reconciliations, performing weekly check run, resolve RNI issues.
- Developed and wrote Account Payable procedures, implemented improved department processes, developed Excel upload for recurring quarterly vouchers, recommended AP Best Practices.
- Contracted through Executforce LLC
Account Payable Manager
Orchard Supply Hardware (Contract Thru Robert Half, Inc)
08.2012 - 01.2013
- Utilized Lawson 9.0, managed the processing of invoices (including EDI) for a staff of six AP Specialists within compliance of internal department controls to ensure order and paid on a timely basis.
- Documented and implemented policies and procedures as per business plan, supervised monthly close, performed reconciliations, resolved detailed supplier issues, fostered positive workplace environment.
- Partnered with auditors to determine, develop, and implement SOX compliance controls and AP Best Practices.
- Evaluated department workflow. Developed and implemented improved workflow infrastructure and scanning processes, thereby reducing time consuming processing constraints.
- Member of team to interview and select new AP Specialists, oversee new hire training, mentor staff for success.
- Contracted through Robert Half Management Resources
Account Payable Supervisor
Novartis Vaccine & Diagnostics
12.2008 - 05.2010
- Oversaw day-to-day AP operations, including invoice scanning, managed staff of 7, processed approximately 5,000 invoices/month.
- Reviewed and approved all AP journal entries, uploads, and accruals.
- Conducted specialized research projects and assisted direct reports with resolving outstanding issues.
- Performed department month end close, prepared monthly AP reconciliations.
- Supervised and trained, developed and motivated AP Specialists to provide the highest quality customer service.
- Ensured timely processing of invoices and payments utilizing GAP.
- Prepared and delivered mid-year and year-end performance reviews.
- Managed the escheatment process and 1099 reporting.
Regional TIME System Payroll Coordinator
Kaiser Permanente
12.2007 - 09.2008
- Researched and resolved detailed union and non-union exempt and hourly payroll issues utilizing PeopleSoft Payroll 8.4 and Kaiser Permanente developed software TIME.
- Instructed new TIME/KP developed timekeeping system, provera in a classroom setting.
- Monitored employee payroll information for integrity, resolve differences.
Account Payable Supervisor
Lawrence Berkeley National Laboratory
02.2005 - 03.2007
- Supervised day-to-day activities, including performance review for Union (CUE represented) staff members in high volume dept. (approximately 5,000 invoices per month).
- Focal point for AP user acceptance testing and staff training for PeopleSoft Financials upgrade from 7.5 to 8.8.
- Liaison between Purchasing department and Accounts Payable to facilitate department mutual goals.
- Partnered with auditors to improve the department workflow, created and distributed department wide Payroll Reports to support 042 reporting.
- Responsible for daily domestic and international wire transfers.
Account Payable Manager
PMI Mortgage Insurance Co., Inc.
06.2001 - 01.2005
- Provided financial vision for the department by partnering with upper management to implement strategic goals and technologies.
- Managed day-to-day operations for AP Department including month-end closing, reporting, and all facets of 1099 preparation and distribution. Processed travel (Concur), purchase card and corporate credit card invoices.
- Managed several staff members to ensure timely processing and payment of invoices to suppliers.
- Oversaw daily check runs, ensured all company wire transfers for domestic and foreign were appropriately processed.
- Maintained internal controls including creation and implementation of new policies and procedures.
- Implemented Concur to process travel expenses.
- Responsible for timely processing and payment of purchase card and corporate credit card invoices.
- Member of implementation team for PeopleSoft 8.1 from Lawson in 2001, upgraded to PeopleSoft 8.4 in 2003.
Education
B.S. - Business Administration
California State University, Chico
Skills
- Managed high volume county payables departments Oversaw daily work to ensure payment were made on timely basis and established procedures followed Identified inefficiencies and implemented cost saving process improvement Hired, led, and developed teams up to twelve people
- Established internal controls to ensure SOX audit compliance Experienced at determining and implementing Best Practice models Start-up experience developing AP infrastructure for department inception Utilized invoice scanning for processing and retention Strong advocate for constant process improvement
- Extensive ERP Experience MS Dynamic 365, Xero, Timberline, Yardi Voyager, SAP Business One, MAS 90, MS Dynamic AX, Outlook, MS Excel, MS Word, Lawson and PeopleSoft Financials 84 including upgrade Financials 84, Kofax scanning Online implementation teams for Oracle PeopleSoft Financials and Concur
- AP operational expertise
- Accounts payable processes
- Audit support
- 1099 preparation
- Vendor relations
- GAAP
- Internal controls
- Vendor relationship management
Timeline
Senior Account Payable Specialist
Oliver James Staffing @ Accelerant Insurance, Mission Underwriters, LLC
12.2022 - 03.2025
Account Payable Specialist
The CBM Group, Inc.
03.2016 - 06.2022
Account Payable Specialist
Crispin Cider Company Division of Miller Coors (Contract Thru US Tech Solutions))
11.2014 - 12.2015
Senior Account Payable Specialist
Zeltiq Aesthetics
05.2013 - 10.2013
Account Payable Manager
Orchard Supply Hardware (Contract Thru Robert Half, Inc)
08.2012 - 01.2013
Account Payable Supervisor
Novartis Vaccine & Diagnostics
12.2008 - 05.2010
Regional TIME System Payroll Coordinator
Kaiser Permanente
12.2007 - 09.2008
Account Payable Supervisor
Lawrence Berkeley National Laboratory
02.2005 - 03.2007
Account Payable Manager
PMI Mortgage Insurance Co., Inc.
06.2001 - 01.2005
B.S. - Business Administration
California State University, Chico
Section name
Please visit my profile on LinkedIn www.linkedin.com/in/karen-mahoney-2950a9b
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