Open To Work
Karen Moore
Ruskin,FL
Summary
Results-driven Corporate Executive Assistant with 20 years supporting senior leaders in dynamic environments. Skilled in calendar, travel, and meeting management, ensuring discretion and sound judgment. Expert in executive communications and stakeholder coordination, delivering leadership-ready briefings and presentations while prioritizing tasks effectively.
Overview
20
20
years of professional experience
Work History
Retail Sales Coordinator
MANSCAPED
Remote, Florida
08.2024 - Current
- Strategic administrative partner to the VP of Retail; manage priorities, communications, and cross-functional coordination.
- Coordinate retailer onboarding and product launch readiness, ensuring compliance with vendor guidelines and company standards.
- Manage operating cadence and deliverable tracking (timelines, contracts, documentation) to ensure timely project completion.
- Analyze performance data and deliver leadership-ready reporting and insights.
- Develop executive briefings, decks, and business review materials for leaders and retail partners to facilitate informed decision-making.
- Plan leadership meetings, offsites, and conferences; manage agendas and action follow-up.
- Coordinate executive travel and expenses; ensure accurate, policy-compliant submissions.
Regional Administrative Coordinator
Big Lots, Inc.
Remote, Florida
11.2019 - 07.2024
- Provided executive support to VP and field leadership by managing calendars, communications, and regional coordination.
- Coordinated logistics for time-sensitive district needs, including technology support and supplies, ensuring minimal disruption.
- Managed onboarding for new leaders through equipment setup, access requests, and scheduling to enhance productivity.
- Collaborated cross-functionally on special projects and process improvements to streamline operations and enhance workflow.
- Distributed daily KPI dashboards, including sales and NPS rewards, to aid in business reviews.
- Maintained SharePoint sites, rosters, and contact lists to improve accuracy and team efficiency.
Executive Assistant
Billing Design – Spectrum
Riverview, Florida
07.2018 - 11.2019
- Optimized calendar management and cross-functional meeting logistics to reduce scheduling conflicts and improve leadership availability.
- Coordinated priorities for Vice President and Director of Billing Design, enhancing operational efficiency.
- Coordinated complex travel and processed expense reports in full compliance, reducing reimbursement delays.
- Organized team events and created newsletters to foster communication and boost employee engagement within billing leadership teams.
Executive Assistant | Legal
Ascena Retail Group, Inc.
Columbus, Ohio
11.2017 - 07.2018
- Coordinated daily calendar management and executive communications for General Counsel, Legal Real Estate, and regional directors, ensuring efficient time management and clear communication.
- Managed lease documents, estoppels, and SNDAs; coordinated real estate closings for related brands.
- Streamlined lease filing and e-filing systems, improving access for critical date teams and senior staff.
- Prepared internal and external reports and correspondence in coordination with outside counsel and landlords.
- Managed travel arrangements and processed expense reports for legal and real estate teams, facilitating smooth operations and adherence to budget constraints.
- Collaborated on cross-functional projects to align efforts with broader team initiatives, enhancing overall project effectiveness and team synergy.
Executive Assistant – Legal
L Brands, Inc.
Columbus, Ohio
05.2006 - 11.2017
- Provided executive support to VPs of Privacy Intellectual Property and SVP of Real Estate, ensuring seamless legal operations across teams.
- Oversaw legal matter management, contract tracking, and compliance processes, improving accuracy for leadership and paralegals.
- Managed corporate privacy policies, terms of use, and legal communications to ensure regulatory compliance and minimize legal risk.
- Coordinated lease reviews, estoppels, and SNDAs to facilitate store openings and closings supporting real estate growth.
- Directed attorney travel arrangements, visas, expense reporting, and invoicing with full compliance, reducing administrative turnaround.
- Streamlined workflows by organizing litigation holds, records management, and CLE tracking to enhance team efficiency.
Education
Psychology
El Camino Community College
Torrance, CASkills
- Retail management
- Expense management
- Expense reporting
- Workflow optimization
- Meeting coordination
- Project management tools
- Microsoft Outlook
- OneNote and Visio
- Concur and Navan
- SAP and Ariba
Websites
Accomplishments
- Led logistics and execution for multiple company-wide meetings and events under compressed timelines.
- Reduced regional expenses by $450K by streamlining vendor utilization and logistics processes.
- Implemented new processes and training initiatives, including development of a departmental SharePoint site and an e-billing case management system.
- Designed and facilitated compliance training for business partners, improving adherence to company standards and driving efficiency across teams.
Timeline
Retail Sales Coordinator
MANSCAPED
08.2024 - Current
Regional Administrative Coordinator
Big Lots, Inc.
11.2019 - 07.2024
Executive Assistant
Billing Design – Spectrum
07.2018 - 11.2019
Executive Assistant | Legal
Ascena Retail Group, Inc.
11.2017 - 07.2018
Executive Assistant – Legal
L Brands, Inc.
05.2006 - 11.2017
Psychology
El Camino Community College