KAREN M SLEUTH
ALBUQUERQUE
Summary
Detail-oriented Bookkeeper and Administrative Professional with expertise in financial reporting and accounts reconciliation. Managed payroll and vendor relationships to ensure operational accuracy and efficiency. Focused on enhancing office productivity and delivering exceptional customer service.
Overview
18
18
years of professional experience
Work History
Bookkeeper/Administrative Assistant
Albuquerque Public Schools
Albuquerque
06.2017 - Current
- Managed accounts payable and receivable processes efficiently.
- Maintained accurate financial records and reconciled monthly bank statements, supporting financial integrity and accountability.
- Prepared monthly financial reports for management review.
- Collaborated with auditors during annual financial audits.
- Utilized accounting software to streamline data entry tasks.
- Ensured accuracy in all accounting entries and records.
- Verified the accuracy of vendor invoices against purchase orders before payment processing.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Coordinated with vendors and clients to resolve billing and payment issues.
- Conducted year-end close processes, ensuring accuracy of financial reporting.
- Performed data entry to maintain accurate records for student and staff demographics.
- Updated curriculum data for master scheduling, contributing to organized educational planning.
- Managed routine paperwork by sorting, routing, gathering signatures, and ensuring follow-through.
- Prepared and typed correspondence, reports, forms, and official documents efficiently.
- Submitted work orders and maintained inventory of all school keys
- Ensured smooth office operations through effective organization and planning.
- Coordinated schedules and appointments for faculty and administrative staff.
- Assisted with student enrollment processes and maintained student records.
- Provided administrative support to the Office Manager and other staff members.
- Processed payroll for employees using designated payroll software.
- Managed procurement of supplies and materials for efficient operations.
Administrative Assistant I
University of New Mexico – Staff Recruitment Services
Albuquerque
11.2012 - 05.2017
- Executed clerical and office support duties while delivering daily customer service.
- Managed multi-line telephone system, greeting callers and directing visitors to appropriate staff.
- Maintained conference room calendar and scheduled meetings efficiently.
- Data entry into database and spreadsheet creation.
- Typed correspondence and forms to ensure timely communication.
- Organized a variety of office-related files for easy access.
- Distributed incoming mail and faxes promptly to relevant personnel.
- Logged and managed all incoming and outgoing mail, including daily checks for the cashier's office.
School Secretary
Albuquerque Public Schools
Albuquerque
08.2008 - 06.2012
- Coordinated appointments, meetings, and conferences for staff, ensuring efficient scheduling and resource allocation.
- Executed clerical and office support duties, greeting clients and responding to inquiries via email, phone, and mail to enhance communication and service delivery.
- Maintained filing systems and organized cumulative and attendance records.
- Assisted with updates to computer databases for accurate record-keeping.
- Performed data entry for student demographics and staff information across multiple systems.
- Prepared and typed correspondence, reports, forms, and official documents efficiently.
- Organized and filed routine paperwork at the office, ensuring proper documentation.
- Processed payroll for employees using designated payroll software.
- Managed purchasing processes, overseeing timely supply of materials and resources to support operational needs.
Education
Certificate of Technical Studies - Medical Assistant
Pima Medical Institute
Albuquerque, New Mexico05-2003
High School Diploma -
Tohatchi High School
Tohatchi, New Mexico05-1991
Some College (No Degree) - Nursing
University of New Mexico
Albuquerque, New MexicoSkills
- Accounts payable management
- Accounts receivable
- Payroll processing
- Financial reporting
- Accounts reconciliation
- Audit preparation
- Spreadsheet tracking
- Bookkeeping software
- Accounting software
- Data analysis
- Organizational skills
- Time management
- Client communication
- Supplier coordination
- Problem solving
Timeline
Bookkeeper/Administrative Assistant
Albuquerque Public Schools
06.2017 - Current
Administrative Assistant I
University of New Mexico – Staff Recruitment Services
11.2012 - 05.2017
School Secretary
Albuquerque Public Schools
08.2008 - 06.2012
Certificate of Technical Studies - Medical Assistant
Pima Medical Institute
High School Diploma -
Tohatchi High School
Some College (No Degree) - Nursing
University of New Mexico