Karen Novak
Hillsborough,NH
Overview
18
18
years of professional experience
Work History
Administrative Assistant
Bank Of New York Mellon Corp
Woodland Park, NJ
08.2006 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Scheduled office meetings and client appointments for staff teams.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Education
High School Diploma -
Hunterdon Central Regional High School District
Flemington, NJNo Degree - Criminal Justice
Rutgers, The State University of New Jersey
New Brunswick, NJSkills
- Customer Service
- Computer Skills
- Office Administration
- Administrative Support
- Microsoft Word
- Time Management
- Customer and client relations
- Clerical Support
- Scheduling
- Scheduling and calendar management
- Dedicated Team Player
- Appointment Scheduling
- Verbal Communication
- Professional and mature
- Calendar Management
- Relationship Building
- Event Coordination
- Meeting planning
- Schedule Management
- Meeting Arrangements
- Team Bonding
- Expense Reporting
Timeline
Administrative Assistant
Bank Of New York Mellon Corp
08.2006 - Current
High School Diploma -
Hunterdon Central Regional High School District
No Degree - Criminal Justice
Rutgers, The State University of New Jersey