Kari Zollweg
Victor
Summary
Business professional with extensive experience in client relations and team collaboration. Proven track record in budget management, report generation, and human resources. Recognized for delivering exceptional support and fostering positive working environments.
Overview
25
25
years of professional experience
Work History
Business Office Manager
Brookdale Pittsford
06.2023 - Current
- Oversaw accounts payable and receivable, ensuring accurate financial management for community operations.
- Prepare monthly financial reports.
- Collaborated with Executive Director to create annual budgets and managed budget compliance to meet financial targets.
- Developed and implemented strategies to enhance operational systems, processes, and policies, aligning with company mission.
- Worked with Executive Director to increase the effectiveness and efficiency of communications between all areas of the community.
- Direct Management of all activities related to Employment and Retention on behalf of the school. Including recruiting, onboarding, payroll, and benefits.
- Invoice all residents monthly for rent and ancillary expenses.
- Kept accurate employee and resident files to support efficient record-keeping and compliance.
Director of Business Operations and Human Resources
Hillel Community Day School
01.2022 - 06.2023
- Directed all activities related to employment and retention, including onboarding, payroll, and benefits management, to strengthen workforce stability.
- Developed and implemented strategies that enhanced operational systems, processes, and policies to align with school’s mission.
- Collaborated with Head of School to create yearly budgets and managed budget execution to ensure financial targets were met.
- Worked with Head of School to increase the effectiveness and efficiency of communications between all areas of the school.
- Manage facilities, IT, and kitchen functions of the school.
- Prepare monthly financial reports.
- Direct Management of accounts payable and receivable for the school.
- Invoice all families monthly for tuition and after school care.
- Maintained employee records to ensure compliance with school policies.
Executive Assistant
Hillel Community Day School
05.2020 - 01.2022
- Managed administrative team and board calendars and correspondence to ensure effective communication and scheduling.
- Coordinated outreach and marketing activities with Head of School, Director of Community Engagement & Enrollment, Director of Business Operations, and Director of Institutional Advancement to enhance community engagement.
- Coordinate activities related to staff employment and onboarding on behalf of the school.
- Ensured accurate record-keeping of employee and student files to support school operations.
- Developed and implemented strategies supporting school’s mission and aligning administrative and board efforts with annual goals.
Director, Faculty Affairs
University of Rochester
Rochester
04.2017 - 05.2020
- Managed faculty employment and retention activities for Simon Business School, ensuring alignment with institutional goals.
- Directed faculty hiring processes, HR paperwork, and Visa requirements for international faculty, enhancing recruitment efficiency.
- Handled budgeting for instructional, research, recruiting, and seminar activities to ensure financial oversight.
- Contributed to budget development for faculty activities, ensuring accurate allocations for instruction, research, and recruiting.
- Coordinated faculty teaching schedules with Sr. Associate Dean of Faculty & Research, optimizing resource allocation and scheduling.
- Completed salary wage forms and executed salary distribution changes.
- Collect data and provide reports for Sr. Management.
Administrator, Dean’s Office for Faculty & Research
University of Rochester
Rochester
09.2013 - 03.2017
- Managed all activities related to faculty employment and retention for Simon Business School, ensuring alignment with institutional goals.
- Assigned faculty office space in collaboration with Area Coordinators, Search Committees, and Dean’s Office to enhance faculty collaboration and manage expectations for appropriate space.
- Coordinate the schedule of the Sr. Associate Dean of Faculty & Research.
- Processed employee wage forms and managed salary distribution changes to ensure accurate and timely compensation.
- Collected data and provided reports for Sr. Management.
Information Analyst I
University of Rochester Medical Center
Rochester
07.2011 - 09.2013
- Oversee online orientation process for University Clinical Faculty.
- Collected data and provided reports for Sr. Management to support informed decision-making.
- Serve as Human Resources liaison for the Medical Faculty Group.
- Processed employee wage forms and salary distribution changes to ensure timely and accurate payroll.
- Coordinated schedules for Chief Finance Officer, Director of Finance, and Director of Contract Management to streamline executive operations.
- Coordinate all meetings for the divisional office including taking meeting minutes, disseminating information prior to meeting and if needed set up virtual meetings.
- Coordinate tax return process for the divisional finance office.
Secretary IV
University of Rochester Medical Center
Rochester
06.2004 - 06.2011
- Coordinate schedules for the Chief Finance Officer and Director of Finance.
- Coordinated divisional office meetings, took meeting minutes, disseminated information, and set up virtual meetings as needed.
- Completed processing of employee wage forms and salary distribution changes.
- Collected data and generated reports for Sr. Management to inform decision-making.
- Prepared and distributed weekly reports monitoring dollar value and processing time of discrepant material.
- Acted as Human Resources liaison for Medical Faculty Group, facilitating communication and support.
- Managed tax return processes to ensure compliance and accuracy.
Secretary II
University of Rochester Medical Center
Rochester
11.2000 - 06.2004
- Provided administrative support to a team of 4, facilitating smooth office operations.
- Handled telephone inquiries and directed calls to appropriate staff.
- Welcomed guests and vendors, ensuring a positive first impression.
- Organized and categorized incoming mail for efficient distribution.
Education
History
St. John Fisher University
RochesterSkills
- Microsoft Office Suite (Excel, Word, Access, Outlook)
- Credit and collections
- Human resources management
- Accounts receivable
- Budget management
- Records management
- Payroll processing
- Report and document preparation
- Database administration
- Business recordkeeping
- Training and coaching
- Zoom
- Google Docs and Calendar
- Workday
- Microsoft Teams
- QuickBooks
- Adobe Creative Suite
- Payroll management
- Office management software
- Account reconciliation
Timeline
Business Office Manager
Brookdale Pittsford
06.2023 - Current
Director of Business Operations and Human Resources
Hillel Community Day School
01.2022 - 06.2023
Executive Assistant
Hillel Community Day School
05.2020 - 01.2022
Director, Faculty Affairs
University of Rochester
04.2017 - 05.2020
Administrator, Dean’s Office for Faculty & Research
University of Rochester
09.2013 - 03.2017
Information Analyst I
University of Rochester Medical Center
07.2011 - 09.2013
Secretary IV
University of Rochester Medical Center
06.2004 - 06.2011
Secretary II
University of Rochester Medical Center
11.2000 - 06.2004
History
St. John Fisher University