Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Karina Villasenor

Chicago,IL

Summary

Accomplished Administrator with a proven track record at Mazuma Trading, excelling in information management and office administration. Enhanced document retrieval systems and streamlined processes, achieving significant improvements in efficiency. Known for exceptional attention to detail and a personable approach, adept at fostering positive team dynamics and optimizing administrative support.

Overview

2
2
years of professional experience

Work History

Administrator

Mazuma Trading
05.2023 - Current
  • Developed a comprehensive filing system for easy document retrieval and improved information management.
  • Reduced paperwork backlog by diligently organizing digital files into an easily accessible database system.
  • Collaborated with colleagues on special projects, assisting with research, data compilation, and report generation.
  • Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
  • Helped maintain a positive working atmosphere by actively participating in team-building activities organized within the company.
  • Maintained electronic and paper filing systems for easy retrieval of information.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Delegated tasks to administrative support staff to organize and improve office efficiency.
  • Managed office supply inventory, placing orders as necessary to maintain optimal stock levels at all times.

Office Administrative Assistant

ENC Construction & Development
02.2022 - 03.2023
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Responded to inquiries from callers seeking information.
  • Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
  • Streamlined office processes by implementing efficient filing and organizational systems.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.

Education

No Degree - MLIS And MAYL

Dominican University
River Forest, IL
05.2027

Bachelor of Arts - Sociology

Saint Xavier University
Chicago
05.2022

Skills

  • Customer Service
  • Information Management
  • Office Administration
  • New Hire Onboarding
  • Attention to Detail
  • Administrative Support
  • Resourceful and Analytical
  • Personable and Approachable
  • Recordkeeping and File Management

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Administrator

Mazuma Trading
05.2023 - Current

Office Administrative Assistant

ENC Construction & Development
02.2022 - 03.2023

No Degree - MLIS And MAYL

Dominican University

Bachelor of Arts - Sociology

Saint Xavier University

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Karina Villasenor