Karla Borgos Blanco

• Managed electronic and paper filing systems by updating paperwork, maintaining documents and accurately recording information.
• Completed administrative tasks by performing business correspondence, transcription and data entry..
• Conferred with customers by telephone, chat or email to provide information about Flores Remodeling & Painting.
• Answered and screened calls to provide information, schedule appointments and take detailed messages.
• Conducted invoicing and investigated accounts receivables discrepancies.
• Managed calendars to strategically coordinate meetings, appointments and events.

• Compares prices amongst various vendors in order to make sound purchasing decisions.
• Works within a given budget to purchase goods and services for an organization.
• Ensures that the products are delivered in a timely manner, and that the quality of the goods received is satisfactory.
• Negotiates with contractors on price, mode of shipping, and delivery time.
• Orders goods such as office supplies on a continuing basis in order to maintain certain inventory levels.
• Checks invoices for accuracy, and authorizes the accounts payable department to issue payment.
• Evaluates the performance of certain vendors in order to decide whether or not to continue buying from them.
• Inventories items in order to determine which ones need to be purchased.
• Enters data concerning inventory and order amounts into a computer database.

• Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
• Prepared vendor invoices and processed incoming payments.
• Generated and submitted invoices based upon established accounts receivable schedules and terms.
• Maintained good working relationships with vendors and resolved disputes.
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Recorded deposits, reconciled monthly bank accounts and tracked expenses.
• Managed and responded to correspondence and inquiries from customers and vendors.

General home office duties

• Keep the office clean & tidy
• Greet & facilitate visitors
• Place lunch orders
• Replenish supplies in common areas

Facility Maintenance

• Invoice correction and management, tracking, and all correspondence for the Facilities Department
• Assist with facilitation of facility access: keys
• Coordinates facility issues: setting up appointments, correspondence
• Maintain maintenance contracts
• Maintains facilities for building & fire compliance
• Researches parts & prepares purchase orders for issues
• Coordination & tracking of building audits
• Communication & coordination with property managers and landlords
• Jira management for Facilities Department
• Mail & packages
• Perform other duties as assigned

Facility Project Assistant

• Collect data, sort, file & send out project files including work orders, contracts, etc.
• Conduct needed research for building projects: vendors, purchases needed, etc.
• Assist with maintaining project management tracking systems
• Assist with coordination of external vendors & schedule meetings
• Assist with drafting floor plans for review
• Facility interior project assistance including planning, purchase orders, and facilitation
• Project coordination assistance

IT

• Send & receive packages
• Call support for sites, internet issues and facilitate communication
• Assist with project rollout and communication
• Create purchase orders for parts needed
• Inventory

Marketing

• Package & mail facilitation (create stamps, bulk mail, and shipment preparation)
• Order food for luncheons
• Sugar tasks (not sure if we are using Sugar anymore or it would be Jira now)
• Maintaining inventory & storage
• Business card orders org-wide

Accounting

• Scan in reports
• Distribute & send mail
• Call for invoice reconciliation or questions accounting has in regards to account
• Assist with purchasing

• Managed multiple tasks and met time-sensitive deadlines.
• Confirmed appointments, communicated with clients and updated client records.
• Answered central telephone system and directed calls accordingly.
• Monitored premises, screened visitors, updated logs and issued passes to maintain security.
• Directed incoming calls to internal personnel and departments, routing to best-qualified department.
• Oversaw inventory materials monitoring, requisitions and supply re-stocking.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Received and routed business correspondence to correct departments and staff members.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Maintained building security by monitoring logbook and issuing visitor badges.
• Drafted professional memos, letters and marketing copy to support business objectives and growth.
• Answered large volume of incoming calls daily to resolve customer issues and schedule appointments.