Karla Joines
Hickory,NC
Summary
Dynamic professional with extensive experience at Scientific Research Corporation, excelling in Proposal Development Coordination, and Event Management. Proven ability to enhance operational efficiency through precise document organization and exceptional interpersonal communication. Recognized for building strong vendor relationships and maintaining executive schedules, ensuring project success under tight deadlines.
Overview
24
24
years of professional experience
Work History
Business Development
Scientific Research Corporation
Huntsville, Alabama
02.2022 - Current
- Track, print and mail out Employee badges
- Verifies Security Clearances and enters Visit Request
- Maintains Executive Calendars and ensures suspense deadlines are met
- Edit and review active Proposals and prepare Non-Disclosure Agreements, Business Opportunity Registration Forms, Teaming Agreements and Develop Gate Reviews
- Builds Proposal Calendars
- Serves as the POC for all Data Calls to and from Sub-Contractors
- Research GovWin and SAM.Gov
- Maintains Master Pipeline Tracker
- Coordinates all ATS Conferences from start to finish
- Creates and maintains multiple trackers
Administrative Assistant III
Scientific Research Corporation
Huntsville, Alabama
11.2021 - 02.2022
- Edit and review active Proposals and prepare Non-Disclosure Agreements, Business Opportunity Registration Forms, Teaming Agreements and Develop Gate Reviews
- Prepares a wide variety of internal tracking reports and documents to include registration forms received via the BizOpps emails
- Develops clarification questions to proposal owners and ensures trackers are properly up to date
- Point of Contact for Research & Services HSV/ATS New Hires
- Creates and updates section organizational chart, collects informational slides from Executive team each week, combines, formats and emails summary out to team
- Properly sets up meeting via WebEx and prints copies of slides for team members
- Ensures completion of arrangements for all conferences; composing correspondence with team members, locating information, responsible for follow up with respective PM’s, Directors and Executives
- Serves as back up to receptionist; receives and refers phone calls, greets visitors and escorts to staff members with appropriate badge
- Responsible for ordering and stocking soda/water/snack supplies as well as office supplies on a weekly basis
Proposal Coordinator
Yorktown Systems Group
Huntsville, Alabama
10.2019 - 08.2020
- Reviewed and analyzed open Request for Proposals (RFP) and Performance Work Statements (PWS) and prepared document outlines and compliance matrices for Proposal Team
- Assembled and organized proposal documents, created simple graphics, and prepared proposal summary binder for review
- Coordinated and monitored proposal document status across multiple teams, organized schedules to arrange team meetings, compiled meeting minutes, and updated proposal timeline tracker based on current status of proposal
Facilities/Human Resources Coordinator
Yorktown Systems Group
Huntsville, Alabama
05.2018 - 10.2019
- Employee of the Month; November 2018
- Maintained and organized data in personnel information systems and file storage databases
- Facilitated on-boarding process for new hires, collected and organized new hire paperwork, conducted E-Verify and I-9 submissions, reviewed paperwork for completion and communicated next steps with employee
Office Manager
Yorktown Systems Group
Huntsville, Alabama
10.2017 - 05.2018
- Collected and tracked facilities leases and contracts and assisted with contract negotiations
- Served as liaison between VP of Human Resources and facility managers for items related to general office needs, office supplies, furniture, and mail; responsible for maintaining general supplies in kitchen and storage rooms
- Prepared, revised, and formatted documents, spreadsheets, and presentations for executive team; assisted in planning and coordinating office events, sponsorships, and volunteer opportunities
- Organized receipts, completed credit card reconciliations, and submitted expense reports/check requests on weekly basis
- Maintains Executive Calendars and ensures suspense deadlines are met
Technician, Emergency Department & Cardiothoracic Anesthesia
Huntsville Hospital
Huntsville, Alabama
12.2013 - 10.2017
- Provided high-touch patient care and maintained accurate and comprehensive charts under high stress environment
- Communicated detailed and complex information via phone or in-person with on-call physicians regarding patient status
- Maintained proper equipment set-up in the operating room and assisted CRNA during surgery
Project Coordinator/Receptionist
Deborah Wood Associates
Carmel, IN
09.2001 - 07.2007
- Created and managed distribution of participant communication pieces for pharmaceutical and health care programming, communicate with team members daily regarding scheduling and coordination of programs
- Prepared and coordinated shipment of all program materials used on-site, handled registration and client relations
- Developed task efficiencies while working under strict time lines, managed multiple programs and organize daily tasks while operating under their respective time lines, responsible for tracking recruitment pieces and database management, report directly back to client and assist in evaluating overall success of programming
- Design invitations and advertising pieces for recruitment purposes, coordinated on-site logistics offices and vendors located nationally, prepared and coordinated physician payment through Centralized Payment Services, served as back up to front desk coordinator
Education
Associate of Arts - Business Administration Healthcare Administration
AMERICAN INTERCONTINENTAL UNIVERSITY
11.2006
Skills
- Proposal Development Coordination
- Event Coordination
- Document Organization
- Interpersonal Communication Skills
- Vendor Relationship Oversight
- Executive Schedule Coordination
- Prioritization and Time Management
- Precision in Task Execution
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Far and away the best prize that life offers is the chance to work hard at work worth doing.
Theodore Roosevelt
Timeline
Business Development
Scientific Research Corporation
02.2022 - Current
Administrative Assistant III
Scientific Research Corporation
11.2021 - 02.2022
Proposal Coordinator
Yorktown Systems Group
10.2019 - 08.2020
Facilities/Human Resources Coordinator
Yorktown Systems Group
05.2018 - 10.2019
Office Manager
Yorktown Systems Group
10.2017 - 05.2018
Technician, Emergency Department & Cardiothoracic Anesthesia
Huntsville Hospital
12.2013 - 10.2017
Project Coordinator/Receptionist
Deborah Wood Associates
09.2001 - 07.2007
Associate of Arts - Business Administration Healthcare Administration
AMERICAN INTERCONTINENTAL UNIVERSITY
Volunteer Experience
A New Leash on Life, 12/17, 08/19
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