Karla Womack

Pass meds correctly to residents, communicate with residents families about thier wellbeing, communicate with work team about residents, recognize behaviors and changes in residents, help residents with daily ADL’s, make sure med counts are correct and keep correct documentation

• Coordinated scheduling and logistics for multiple executives to optimize productivity.
• Managed correspondence, ensuring timely responses and clear communication with clients and stakeholders.
• Streamlined office procedures, enhancing efficiency in document management and filing systems.
• Implemented digital tools for project tracking, increasing transparency and collaboration among teams.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Answered multi-line phone system and enthusiastically greeted callers.
• Maintained daily report documents, memos and invoices.
• Scheduled appointments and conducted follow-up calls to clients.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Entered data into system and updated customer contacts with information to keep records current.
• Maintained electronic filing systems and categorized documents.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Provided clerical support to company employees by copying, faxing, and filing documents.
• Managed executive calendars, scheduling appointments and meetings to optimize time management.
• Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
• Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
• Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
• Maintained executive appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
• Managed incoming and outgoing correspondence, maintaining confidentiality and timeliness.
• Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
• Organized travel arrangements for executive team, ensuring smooth logistics for multiple international trips.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Managed filing system, entered data and completed other clerical tasks.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.