Kate West
Nashville,TN
Summary
Highly organized candidate well-known for being hands-on dynamo with boundless energy to fulfill various tasks. Detailed team player with history excelling in fast-paced environments with little oversight and challenging goals. Offers top technical abilities and relationship-building skills. Self-directed corporate and personal event coordinator with over 3 years of experience creating strategic alliances with organizational leaders to align with and support key business initiatives for on-time, under-budget event completion. Organized and ambitious planner with expertise in managing costs and budgets while establishing partnerships with vendors for optimal savings. Customer-oriented time manager and decisive leader.
Overview
10
10
years of professional experience
Work History
Executive Assistant to the Director
Vanderbilt Ingram Cancer Center (Temp Position)
Nashville, TN
08.2022 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed all calendar coordination.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Worked with senior management to initiate new projects and assist in various processes.
Executive Assistant And Staff Writer
StyleBlueprint
Nashville, TN
02.2021 - 07.2022
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Organized and coordinated conferences and monthly meetings.
- Planned offsite events and retreats for company staff.
- Managed the company Pinterest page using SEO best practices to schedule weekly pins to boost customer engagement.
- Worked in Active Campaign to write client event emails to schedule for different markets and email subscriber lists.
- Worked in Mailchimp to write and schedule a weekly internal company newsletter.
- Wrote articles on relevant topics using SEO best practices.
- Used Canva to create graphics for Pinterest Ads and sponsored content.
Wedding Planner
Smooth As Butter Weddings
Atlanta, GA
06.2019 - 01.2021
- Compiled contracts for vendors and clients prior to starting work to meet legal, health and safety obligations.
- Directed pace of wedding and reception through multitasking and liaising with vendors to carry out event as planned with little or no deviations.
- Conducted initial consultation with clients to discuss wedding details, venue options and other logistics to understand vision and budget.
- Negotiated prices with suppliers, inspected venues and selected vendors to meet couple expectations.
- Created and designed tailor-made wedding plans to maximize client budget, keep client happy and cultivate referrals.
- Managed administrative logistics of events planning, event booking and event promotions.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Supervised onsite team of caterers, audio-visual technicians, and facility management team.
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.
- Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
- Fostered relationships with local and national wedding suppliers to obtain best price, quality, and delivery of products.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
Lead Bartender
Noni's Deli
Atlanta, GA
04.2012 - 06.2019
- Upsold daily specials and beverage promotions to exceed daily sales goals.
- Maintained secure cash drawers, promptly resolving discrepancies in daily totals.
- Closed out cash register and prepared cashier report at close of business.
- Consulted with managers to organize special events and promotions.
- Kept alcoholic beverages well-stocked and organized to meet expected demands.
- Kept detailed inventories and notified management of ordering needs for liquor, beer, wine and bar supplies.
- Designed special drink and cocktail offerings on monthly basis as part of seasonal offerings.
- Handled simultaneous customer, team and business needs while avoiding unnecessary delays or errors.
- Performed opening and closing duties, printing sales reports, setting up for incoming shift, preparing cash drawers and taking inventory.
- Kept bar presentable and well-stocked to meet customer needs.
- Improved and applied social media marketing strategies to increase patronage.
- Maintained relationships with restaurant vendors to facilitate effective inventory management and implement cost controls.
Education
Bachelor of Arts - Studio Arts
Savannah College of Art And Design
Atlanta, GA08.2014
Skills
- Travel Arrangement Coordination
- Calendar and Scheduling Software
- Press Kits
- Vendor Coordination
- Events Requirements Gathering
- Event Execution
- Event Design
- Active Campaign
Timeline
Executive Assistant to the Director
Vanderbilt Ingram Cancer Center (Temp Position)
08.2022 - Current
Executive Assistant And Staff Writer
StyleBlueprint
02.2021 - 07.2022
Wedding Planner
Smooth As Butter Weddings
06.2019 - 01.2021
Lead Bartender
Noni's Deli
04.2012 - 06.2019
Bachelor of Arts - Studio Arts
Savannah College of Art And Design
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