Katelynn Xitlalic Calvillo
Fort Worth,TX
Summary
Diligent Administrative Assistant with proven track record in managing office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Known for effective communication and multitasking skills.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Sierra Mechanical Services LLC
Fort Worth, TX
01.2025 - Current
- Coordinated scheduling and communication for team meetings and client appointments.
- Managed office supplies inventory, ensuring availability and cost-effectiveness.
- Streamlined document management processes to enhance retrieval efficiency.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Implemented filing system improvements, increasing accessibility of critical documents.
- Managed over 50 customer calls a day.
Personal Assistant
Private Family
Fort Worth, TX
08.2023 - 08.2024
- Managed complex scheduling for family events and appointments to optimize time efficiency.
- Coordinated travel arrangements, including flights, accommodations, and itineraries for family trips.
- Organized household operations, ensuring smooth daily functioning and adherence to family preferences.
- Developed and maintained filing systems for important documents, enhancing accessibility and organization.
Cashier Team Lead
Chick-fil-A
Fayetteville, AR
09.2022 - 05.2023
- Communicated with customers and team members to solve problems.
- Worked extra shifts during busy periods and covered for call-in employees to maintain service levels.
- Assisted customers by answering questions and fulfilling requests.
- Received and processed customer payments.
Hostess
Uncle Julios
Fort Worth, TX
08.2021 - 01.2022
- Greeted customers warmly upon arrival and provided friendly and warm presence throughout dining experience.
- Took reservations and to-go orders by phone, answered customer questions, and informed of accurate wait times.
- Answered customer questions about hours, seating, and menu information.
- Supported servers, food runners, and bussers with keeping dining area ready for every guest.
- Monitored seating area and checked restrooms regularly to keep spotless.
- Cultivated positive guest relations by managing information and orchestrating speedy seating.
Filling Clerk
United Refrigeration
Fort Worth, TX
05.2021 - 08.2021
- Examined, categorized, and sorted incoming documents.
- Adhered to company policies and government regulations regarding data oversight and confidentiality to promote overall information security.
- Tracked incoming and outgoing files and materials and maintained accurate records for potential discrepancies.
- Responded to internal and external requests for information.
- Added and updated records with current materials.
Administrative Assistant
Sierra Mechanical Services LLC
Fort Worth, TX
08.2018 - 03.2021
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Created and maintained databases to track and record customer data.
Education
Bachelor of Arts - Communication And General Business
Texas Christian University
Fort Worth, TX05-2027
High School Diploma -
Fossil Ridge High School
Keller, TX08-2022
Skills
- Equipment Preparation
- Detail Oriented
- Dependable
- Bilingual (Spanish, English)
- Microsoft Excel
- Microsoft Word
- Data entry
- Office administration
- Staff Assignments
- Recordkeeping Compliance
Certification
- First Aid/CPR Certified
- Excel/Word/Powerpoint Certified
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Administrative Assistant
Sierra Mechanical Services LLC
01.2025 - Current
Personal Assistant
Private Family
08.2023 - 08.2024
Cashier Team Lead
Chick-fil-A
09.2022 - 05.2023
Hostess
Uncle Julios
08.2021 - 01.2022
Filling Clerk
United Refrigeration
05.2021 - 08.2021
Administrative Assistant
Sierra Mechanical Services LLC
08.2018 - 03.2021
Bachelor of Arts - Communication And General Business
Texas Christian University
High School Diploma -
Fossil Ridge High School