Katherine Hughes
St. Gregory the Great Academy
Hamilton,NJ
28
years of professional experience
Detail-oriented administrative and operations professional with a strong background in supporting executives and coordinating projects across diverse sectors. Expertise in streamlining workflows and managing communications effectively. Proficient in anticipating needs, identifying issues and delivering solutions while excelling in both team and independent environments. Exercises sound judgement with a high degree of professionalism. Quick to adapt and learn new systems, ensuring efficient operations in fast-paced settings.
Work History
Educational Assistant
12 Years- Assisted head teacher in implementing lesson plans for diverse learning needs
- Administered assessments, analyzed results and implemented data-driven instruction
- Designed weekly newsletters providing clear and proactive communications
- Maintained confidential student records and classroom documentation
- Developed new and engaging material to enhance lessons
- Monitored student progress and provided feedback to enhance academic performance
Marketing Resource Representative
3 Years- Managed sales incentive and cooperative advertising programs; coordinated day-to-day operations
- Supported producers during the Prudential to Liberty Mutual acquisition, helping implement new systems, products, and processes
- Developed a detailed software training manual with screenshots for newly implemented quoting software
- Trained producers on new technology
- Prepared communications for management
License Coordinator / Associate Analyst
1 Year- Coordinated licensing activities in compliance with company and state regulations
- Partnered with internal and external organizations to maintain accurate licensing databases
- Streamlined appointment process and optimized workflows to improve efficiency
- Improved communications between cross-functional teams
Administrative Assistant
2 Years- Provided executive administrative support to the University President while interacting with senior leadership and the Board of Trustees in a confidential university environment
- Coordinated executive calendars, travel, meetings and special events
- Prepared correspondence, reports, agendas and Board meeting minutes
- Managed expense reporting and petty cash
- Led conversion of outdated student activity tracking system to efficient database, improving data accessibility and record-keeping
Meeting Planner
1 Year- Coordinated corporate meetings, training programs, travel, hotels, catering and logistics
- Maintained databases and generated program metric reports to support informed decision-making and strategic planning
- Compiled, analyzed and reported post-meeting evaluation results to senior management, identifying opportunities for continuous improvement
Education
A.A. - Business Administration
Skills
Project Coordination
Scheduling and calendar management
Travel arrangements
Records management
Preparation of correspondence
Proof reading/editing
Meeting and event planning
Meticulous attention to detail
Strict adherence to compliance
Discretion and confidentiality
Computer proficiency in Microsoft Office
Google Workspace
Outlook and Zoom
Timeline
Educational Assistant
St. Gregory the Great Academy
01.2014 - 01.2026Read More
Marketing Resource Representative
Liberty Mutual / Prudential
01.2002 - 01.2005Read More
License Coordinator / Associate Analyst
Prudential
01.2001 - 01.2002Read More
Administrative Assistant
Monmouth University
01.1999 - 01.2001Read More
Meeting Planner
Prudential
01.1998 - 01.1999Read More
Brookdale Community College
A.A. from Business Administration
Read More
Professional Highlights
- Supported executive leadership, including a University President and Board of Trustees
- Improved administrative workflows and maintained accurate records and documentation
- Developed training manual to support rollout of new software following a corporate acquisition
- Recognized for improving processes, increasing efficiency and reducing processing time
Career Break
2005–2014: Took time away from full-time corporate employment to raise a family while remaining actively involved in school and community activities.
Community Leadership
2011-2014: As member of the PTA and a Room Parent, I led the annual Toys for Tots campaign and Thanksgiving food drive, supported the annual Summer Carnival and semiannual Craft Fair fundraising events, created quarterly newsletters and coordinated holiday celebrations with volunteers.