Kathryn Zavoral
Administrative Assistant
New Kent,VIRGINIA
Summary
Dynamic administrative professional with extensive experience at Faribault Public Schools, excelling in multitasking and confidentiality. Proven track record in managing complex travel arrangements and coordinating high-stakes meetings. Adept at utilizing advanced software for document preparation and fostering effective communication, ensuring seamless operations and enhanced productivity.
Overview
35
35
years of professional experience
Work History
Clerk for the School Board
Faribault Public Schools
01.2008 - 10.2023
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Handled all details of Special School District Elections.
- Coordinated special election process with county election officials.
- Acted as Clerk of the School Board for numerous Special School District Elections.
- Received annual Election Clerk training from county election officials.
Executive Administrative Assistant
Faribault Public Schools
03.1989 - 10.2023
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Scheduled appointments and handled calenders for senior leadership.
- Organized and updated schedules for executives.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Handled confidential and sensitive information with discretion and tact.
- Used advanced software to prepare documents, reports, and presentations.
Education
General
Bethlehem Academy
Faribault, MN05-1977
Skills
- Administrative tasks
- Filing systems
- Database entry
- Prioritization
- File maintenance
- Document management
- Database management
- Research
- Schedule and calendar management
- Typing speed
- Proofreading
- Spreadsheet development
- Record preparation
- Information security
- Meeting coordination
- Proficient in numerous software programs/technology
- Travel arrangements
- Confidentiality
- Records retrieval
- Multitasking
- Attention to detail
- Flexible and adaptable
- Organizational skills
- Teamwork and collaboration
- Professional and mature
- Excellent communication
Timeline
Clerk for the School Board
Faribault Public Schools
01.2008 - 10.2023
Executive Administrative Assistant
Faribault Public Schools
03.1989 - 10.2023
General
Bethlehem Academy