Kathy M Howard
Administrative Assistant
Harrodsburg,Ky
Summary
Accomplished Administrative Assistant with a strong record of enhancing operational efficiency at Berea College through expert budget management and precise invoice processing. Known for exceptional time management and order processing abilities, which significantly improved financial accuracy. Proven success in streamlining procurement and administrative procedures, ensuring smooth departmental operations. Experienced in supervising student employees to cultivate a collaborative and productive work environment.
Overview
36
36
years of professional experience
1
1
Certification
Work History
Administrative Assistant PT
Berea College
Berea, USA
01.2016 - Current
- Supported faculty administrative functions.
- Process invoices for payment using banner accounting software applications.
- Tracks invoices and payments to ensure the accuracy of accounts receivable and payable information.
- Coordinates monthly credit card report reconciliation for faculty and staff using Chrome River.
- Maintains secure filing protocols, ensuring accessibility and confidentiality compliance.
- Manages office supplies inventory, places orders when necessary, and keeps office equipment functional and supplies well-stocked to promote efficient operations.
- Supervised tasks of student employees.
Administrative Assistant to the Dean
Eastern Ky University Health Sciences
Richmond, USA
06.2008 - 06.2013
- Coordinated exchange of information linking Dean's office to various university departments.
- Prepared itineraries for seamless travel logistics.
- Coordinated meeting schedules and maintained documentation.
- Prepared financial documents, such as requisitions and purchase orders, prior to payment approval in Banner accounting software.
- Supervised tasks of student employees.
Receptionist
Bechtel Parsons Bluegrass - DOD Contractor
Richmond, KY
08.2007 - 06.2008
- Updated daily log book with information about visitors entering the premises.
- Coordinated pick-up and delivery of express mail services.
- Maintained security by following procedures, monitoring logbooks, and issuing visitor badges.
- Served visitors by greeting, welcoming and directing to appropriate personnel.
- Answered and directed incoming calls using multi-line telephone system.
- Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
Purchasing Assistant
Berea College
Berea, USA
09.1988 - 08.2007
- Maintained and updated vendor databases with accurate information, and attended meetings with vendors as needed.
- Recommended vendors to departments by evaluating quotations against quality, cost, and delivery time criteria.
- Utilized procurement software to streamline purchasing processes and improve accuracy.
- Drafted purchase orders by aligning with company policies and procedures.
- Verified that all purchased items were received in good condition before approving invoices for payment.
- Established strong supplier connections through consistent communication using phone calls, emails, and meetings.
Education
High School Diploma -
Madison Central High School
Richmond, KySkills
- Administrative support
- Confidential Document Management
- Budget monitoring
- RFP preparation, purchase order management, and invoice processing
- Client Support and Engagement
- Skilled in Word, Excel, Outlook, Filemaker Pro, Powerpoint and Banner accounting software
References
Available upon request
Certification
- Kentucky Notary KYNP35125
Timeline
Administrative Assistant PT
Berea College
01.2016 - Current
Administrative Assistant to the Dean
Eastern Ky University Health Sciences
06.2008 - 06.2013
Receptionist
Bechtel Parsons Bluegrass - DOD Contractor
08.2007 - 06.2008
Purchasing Assistant
Berea College
09.1988 - 08.2007
High School Diploma -
Madison Central High School
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