Katie Toups

San Diego,CA

Summary

Dynamic Household Manager and Administrative Professional skilled in managing multifaceted household and administrative tasks with precision. Expertise in logistical coordination, calendar management, and nurturing child development fosters a harmonious, efficient environment. Adaptable to evolving family needs while maintaining high standards of confidentiality and safety.

Overview

years of professional experience

Certification

Work History

Household Manager / Nanny

Private Families

San Diego, USA

01.2012 - Current

Supported child development by promoting structure, positive behavior, and healthy routines, fostering a nurturing environment.
Oversee calendars and proactively resolve scheduling conflicts and transportation challenges
Coordinate intricate household operations encompassing travel arrangements, logistics, and scheduling
Implement organizational systems that improve efficiency and reduce household stress
Cultivated relationships with service providers to ensure timely support and services.
Built trust-based relationships with families through clear communication and reliability.
Responded to changing family dynamics to ensure support and care were continuously aligned. with flexibility and strong problem-solving skills
Maintain high standards of safety, wellness, and confidentiality

Administrative Assistant

Ostrow Kaufman LLP

New York, USA

01.2009 - 01.2011

Delivered comprehensive administrative assistance to attorneys throughout establishment of new legal practice.
Organized and circulated correspondence reports and legal documents, enhancing timely communication among attorneys and clients.
Delivered high-quality discreet client service by responding to inquiries and resolving issues efficiently
Managed office organization systems, improving workflow and maintaining consistency across administrative tasks.
Coordinated office setup, including supplies and equipment, fostering efficient vendor relationships to support operational needs.
Maintained accurate filing systems in compliance with document retention policies

Administrative Assistant (Hybrid)

Rivera Landscaping & Design

Brooklyn, NY

01.2008 - 01.2011

Managed day-to-day administrative operations for a growing small business
Streamlined travel scheduling and event logistics, ensuring seamless operations.
Coordinated personal assistant functions for business owner, improving organization of business and personal tasks.
Enhanced accounts receivable/payable processes, reducing billing errors and streamlining collections.
Evaluated client accounts to ensure accuracy and enhance customer satisfaction
Maintained inventory systems and conducted pricing analysis, supporting cost reduction efforts.

Education

Bachelor of Science - Business Administration

Berkeley College

New York, NY

Skills

Children's care initiatives
Event planning
Calendar & Schedule Management
Travel Coordination
Home Organization

Organizational Efficiency
Administrative Support
Problem Solving & Multitasking
Confidentiality & Discretion
Relationship Building