Katlyn Darling
Honolulu,HI
Summary
Resourceful Executive Assistant with experience providing administrative support to upper level team. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills.
Overview
6
6
years of professional experience
Work History
Senior Executive Assistant
AC FIRST
Bagram Airfield, Afghanistan
09.2020 - 04.2021
- Directly supported the AC FIRST Afghanistan President for all administrative tasks.
- Prepared meeting agendas and briefing papers for members of executive team.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Maintained confidential, administrative support to executive team and members of board of directors.
- Created and distributed company-wide announcements and correspondence, booked conference rooms and coordinated catering for annual staff development forum.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for 3 Executives.
- Tracked $75,000 awards budget for proper allocation of funds per employee.
Assisted the President, Project Manager, and Deputy Project Manager with oversight, implementation, and integration of project initiatives.
Aviation Officer
U.S. Army Aviation Center Of Excellence
Fort Rucker, AL
05.2019 - 08.2020
- Monitored airfield duties and personnel to make proactive changes to procedures, workflows and task responsibilities to maintain operations targets.
- Collaborated with on-site personnel, including maintenance and air traffic control, to resolve problems and facilitate seamless operations.
- Managed flight itinerary updates and communicated changes to appropriate air traffic control contacts to optimize movements and protect aircraft.
- Spearheaded personnel safety initiatives to foster safe operating environment for all aircraft operations
Armament Maintenance Supervisor
U.S. Army 5th Special Forces Group
Fort Campbell, KY
06.2017 - 05.2019
- Coordinated large-scale maintenance operations on all weapon systems for Special Forces detachments and supporting personnel and briefed capabilities and maintenance status to organization leaders to achieve an overarching goal that transcended maintenance.
- Delegated maintenance to teams at appropriate intervals for the service, repair, maintenance, and gauging of thousands of Special Operations peculiar, foreign, and conventional Army weapon systems.
- Inspected efficacy of subordinate team members' maintenance overhauls.
- Signed for $200 thousand in tools, vehicles, and equipment.
- Trained team members to operate and maintain multiple systems. Identified strengths and weaknesses
within the team and self and restructured personnel accordingly. Maintained an open line of communication to subordinates and leaders and conducted conflict resolution strategies to improve team relationships and maintenance efficiency. - Enforced safety standards for weapons handling and ensured standards were strictly adhered to within the team. Ensured hazardous materials were stored, used, and disposed of in accordance with OSHA regulations and clearly defined protocol outlined in the Material Safety Data Sheets.
- Conducted cyclical company-wide urinalysis screenings to prevent illicit drug abuse.
Logistics Manager
U.S. Army - United States Central Command
Jordan (Middle East)
12.2016 - 06.2017
- Designed and implemented improved strategies to optimize logistics operations within the United States Central Command area of responsibility. Utilized integrative software platforms and predictive trend
analysis to expedite the reception, staging, and onward movement of cargo in the Middle East (to include Egypt and Central Asia) and parts of South Asia. - Developed and managed a multi-faceted team of specialists to plan coordinate and execute international transportation operations for throughput valued at over $300 million in equipment. Supplied organizational entities with equipment essential for military intervention against the Islamic State of Iraq and Syria.
- Streamlined logistics processes by implementing efficient inventory management systems and effectively prevented loss.
- Improved on-time delivery rates by optimizing transportation routes and scheduling.
Armament Technician
U.S. Army - 5th Special Forces Group
Fort Campbell, KY
11.2014 - 12.2016
- Inspected, gauged, and repaired army common and Special Operations specific weapons systems.
- Ensured tools and equipment were calibrated and usable for maintenance according to TMDE (Test Measurement and Diagnostic Equipment) standards.
- Identified deficiencies in systems and constructed a maintenance plan to bring systems back into serviceable status.
- Coordinated with supply warehouse personnel to ensure parts and tools needed for the job were on hand or being ordered.
- Provided customer service to high-profile clients within the organization to ensure all organization's weapons were serviceable and able to be deployed for full-scale operational use.
Education
Bachelor of Science - Business Administration
Hawaii Pacific University
Honolulu, HI12.2024
Skills
- Demonstrated ability to thrive in high-pressure environments due to military background, and experience in logistics and maintenance management
- Skilled in coordinating complex operations, with a focus on safety and efficiency
- Strong communication skills, complemented by proficiency in professional writing and digital communication tools
- Proficient with Zoom and Microsoft Teams
- Business Writing
- Calendar / E-mail Management
- Meeting Coordination
- Excellent interpersonal skills
- Effective problem solving
- High-level confidentiality
Affiliations
Alumni - University of Chicago Warrior Scholar Program
Timeline
Senior Executive Assistant
AC FIRST
09.2020 - 04.2021
Aviation Officer
U.S. Army Aviation Center Of Excellence
05.2019 - 08.2020
Armament Maintenance Supervisor
U.S. Army 5th Special Forces Group
06.2017 - 05.2019
Logistics Manager
U.S. Army - United States Central Command
12.2016 - 06.2017
Armament Technician
U.S. Army - 5th Special Forces Group
11.2014 - 12.2016
Bachelor of Science - Business Administration
Hawaii Pacific University