KAYLEE KLESTINSKE
St. Louis,MO
Summary
Proactive Project Coordinator skilled in managing schedules, fostering client relationships, and enhancing operational efficiency.
Overview
10
10
years of professional experience
Work History
Project Coordinator
Quiet Village Landscaping
07.2024 - Current
- Support the Projects Team by managing scheduling, client communication, and administrative coordination.
- Oversee project crew schedules, proactively identifying and resolving material needs, manpower gaps, and scheduling conflicts.
- Verify crew time entries for accuracy, allocate materials, and communicate discrepancies with Operations and Project Managers.
- Coordinate service schedules and pre-project walkthroughs to align expectations and ensure workflow efficiency.
- Maintain professional client communication through onboarding, progress updates, and project completion.
- Manage HubSpot pipelines, monitor new deals, and initiate client onboarding processes.
- Collaborate across departments to maintain the company’s 'Golden Standard' of communication and professionalism.
- Prepare weekly scheduling texts, crew scorecards, and time sheet verifications to support payroll and performance reviews.
Wellness Coordinator | Tshock Specialist
Celsius Med Spa
03.2023 - 07.2024
- Guided clients through personalized wellness programs and treatments, ensuring comfort and optimal results.
- Educated clients on procedures, nutrition, and lifestyle for effective weight management.
- Managed client communication, scheduling, and social media updates to boost engagement and retention.
Waitress Trainer
Poor Richards
07.2015 - 07.2024
- Trained and mentored new staff to improve performance and team efficiency.
- Delivered high-quality customer service and resolved guest concerns promptly.
- Supported management in maintaining smooth restaurant operations.
Office Manager
Foot Healers
01.2021 - 03.2023
- Streamlined office workflows, improving efficiency and communication.
- Managed scheduling, payroll, and budget processes with strong attention to detail.
- Oversaw quality control initiatives and achieved measurable productivity improvements.
Installation Coordinator
Secure24
01.2018 - 01.2021
- Coordinated installation appointments and maintained project timelines.
- Prepared reports, managed payroll, and resolved scheduling discrepancies.
- Enhanced operational efficiency through process improvements and data tracking.
Education
Bachelor of Business Administration (BBA) - undefined
Lindenwood University
Saint Charles, MO05.2021
Skills
- Project management skills
- Customer relations expertise
- Process optimization strategies
- Leadership capabilities
- Time efficiency techniques
- Proficient in Microsoft Excel
- Strong communication abilities
- Problem-solving aptitude
- Dependable with attention to detail
Timeline
Project Coordinator
Quiet Village Landscaping
07.2024 - Current
Wellness Coordinator | Tshock Specialist
Celsius Med Spa
03.2023 - 07.2024
Office Manager
Foot Healers
01.2021 - 03.2023
Installation Coordinator
Secure24
01.2018 - 01.2021
Waitress Trainer
Poor Richards
07.2015 - 07.2024
Bachelor of Business Administration (BBA) - undefined
Lindenwood University