Summary
Overview
Work History
Education
Skills
Proficient with
Awards
Timeline
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Colleen Root

Grass Lake,MI

Summary

Experienced Administrative Assistant Senior with a proven track record of delivering exceptional customer service in fast-paced environments. Highly organized and dedicated, possesses keen attention to detail and strong decision-making skills that enable effective management of multiple concurrent tasks. Whether working independently or as part of a team, brings a self-motivated work ethic that ensures optimal performance. In-depth familiarity with university policies and practices, as well as broad knowledge of academic units, organizational structure, and key administrators, well-equipped to contribute to the success of any administrative role.

Overview

24
24
years of professional experience

Work History

Administrative Assistant Senior

University of Michigan
02.2012 - Current
  • Provide comprehensive administrative support to the Associate Dean
  • Manage calendars, scheduling meetings, conference calls, event logistics, and complex travel
  • Prepare, proofread, and initiate correspondence, agendas, and presentations
  • Coordinate and prepare information for the annual budget for the Office of Research
  • Ability to handle sensitive and confidential information with discretion while dealing with day-to-day challenges
  • Management and screening of all visiting scholars to the College of Engineering in the visiting scholar registry
  • Member of the NextProf, NextProf Pathfinder, and NextProf Nexus workshop planning committee
  • Staff-led on the Japan-US on Two-Phase Flow Dynamics seminar coordinating all aspects of the seminar, (website, venus, travel, and accommodations)
  • Management of all Concur Pcard reconciliation and expense reports for the Associate Dean, and staff when needed
  • Entering and tracking timekeeping in the M-Pathway Human Resource Management System for the Office of Research
  • Input and follow-through of job postings in the M-Pathway Human Resource Management System for the Office of Research, when needed
  • Maintain vital college websites for the Office of Research
  • Manage and solicit faculty participation for the annual ZF Friedrichshafen Annual Research Award
  • Key staff support for the Director of Research Relations, MForesight, and the Robotics Institute (March – December 2016)
  • Staff lead for the 2016 Robotics: Science and Systems (RSS) Symposium (600+ attendees): orchestrated symposium venue, hotels, and transportation
  • Co-led on the MForesight first leadership council meeting in March 2016
  • Staff led on the MForesight Council meeting and summit in Washington, D.C
  • In September 2016
  • Co-Led for the College of Engineering’s NextProf Workshop
  • Event management duties include: providing the planning committee with materials for potential speakers/panelists for the workshop, travel logistics for external speakers/panelists/participants, venue selection, creating and updating the NextProf website, and preparing and sending correspondence to speakers, panelists, and participants.

Administrative Assistant

University of Michigan
01.2007 - 02.2012
  • Provide comprehensive administrative support to the Associate Dean and Assistant Dean
  • Managing calendars, scheduling meetings, conference calls, event logistics, and complex travel
  • Prepare, proofread and initiate correspondence, and presentations
  • Ability to handle sensitive and confidential information while dealing with day-to-day challenges
  • Coordinate the Distinguished Dissertation selection committee review and award ceremony
  • Management of Concur Pcard reconciliation and expense reports for the Associate Dean and Assistant Dean
  • Program manager for the Visiting Scholar and Visiting Research Student program
  • This program encompassed all the Visiting Scholar and Visiting Research Students across the university
  • Liaison between Rackham and the departments/units who required cost-sharing information for proposal submission.

Executive Secretary

University of Michigan
11.2000 - 12.2006
  • Provide comprehensive administrative support to the Associate Dean
  • Managing calendar, scheduling meetings, conference calls, event logistics, and complex travel
  • Prepare, proofread and initiate correspondence, create presentations, and management of all Concur Pcard reconciliation and expense reports for the Associate Dean
  • Tracked and maintained the fellowship database for Graduate Education.

Education

High School Diploma -

St. Mary Catholic Central High School
Monroe, MI
05.1975

Skills

  • Exceptional attention to detail
  • Excellent customer service
  • Diplomatic with matters of a sensitive nature
  • Concise oral/written communication
  • Outstanding project management skills
  • Adaptability to fast-paced environments
  • Office Administration
  • Computer Skills
  • Precise data Entry
  • Exceptional Customer Service

Proficient with

  • Outlook
  • Google (email, docs, forms)
  • Microsoft Office (Excel, Word, PowerPoint)
  • WordPress (website program)
  • Concur
  • Adobe
  • Box
  • Business Objects
  • M-Pathways Human Resource Management System
  • M-Pathways Financials & Physical Resources

Awards

University of Michigan College of Engineering Excellence in Staff Service Award May 2014

Timeline

Administrative Assistant Senior

University of Michigan
02.2012 - Current

Administrative Assistant

University of Michigan
01.2007 - 02.2012

Executive Secretary

University of Michigan
11.2000 - 12.2006

High School Diploma -

St. Mary Catholic Central High School

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Colleen Root