Kelley Vasquez
Brea,USA
Summary
Seasoned Payroll Specialist with a robust background in managing multi-state payroll for over 1500 employees. Demonstrates exceptional organizational skills and proficiency in ADP and Kronos, ensuring compliance and accuracy in payroll processing. Known for enhancing payroll procedures and providing comprehensive audit support, reflecting a strong analytical acumen and a commitment to excellence.
Overview
17
17
years of professional experience
Work History
Payroll Specialist
SASCO
Fullerton
03.2023 - 12.2024
- Created payroll-related reports for pension plans, insurance, and other benefits.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Processed and issued paychecks and earnings statements.
- Coordinated with HR to ensure accurate employee data for payroll processing.
- Recorded adjustments to previous pay-related errors.
- Assisted with auditing processes related to payroll.
- Managed multiple tasks simultaneously while meeting deadlines consistently.
- Responded promptly to requests from external auditors during audits.
- Performed manual calculations for retroactive pay adjustments or special payments as required.
- Developed and maintained detailed payroll documentation and procedures guides.
- Collaborated with external auditors during annual audits, providing necessary payroll records and explanations.
- Processed payroll for over 500 employees bi-weekly, ensuring accuracy of pay and deductions.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department and division transfers.
- Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
- Managed payroll processing for over 1500 employees, ensuring accurate calculation of wages, bonuses, and deductions.
- Processed garnishments, child supports, and levies in accordance with federal and state laws.
- Reconciled payroll accounts and resolved discrepancies in a timely manner.
- Reported Certified Payroll
- Union Payroll and Union Reporting
- OCIP Reporting
- Weekly and Bi-weekly Payroll
- Worked with Viewpoint
Payroll Specialist
CoolSys Refrigeration
Brea, CA
06.2021 - 03.2022
- Timekeeping for 500+ Technicians
- Fixed any missed punches entered time into Kronos if the tech did not enter time before the payroll week closed
- Entered Sick and Vacation time into Kronos
- Solved any payroll issues
- Assisted any managers with payroll questions or concerns
- Scanned payroll paperwork into the payroll files
- Entered all new hire paperwork into ADP Vantage
- Scanned all new hire paperwork into our system
- Assisted with clearing out all Sick and Vac balances when a tech left the company
- Worked with Pivot Tables and V lookups
- Created Excel Spreadsheets
- Created reports in ADP Vantage
Payroll Specialist
Change Home Lending
Anaheim Hills, CA
04.2022 - Current
- Timekeeping in paycom for 200-250 employees
- Fix any missed punches to ensure employees are paid correctly
- Ensure sick vac etc is approved by manager before pay period ends
- Assist with all payroll related questions
- Upload garnishments into paycom
- Scan all payroll
- Work with pivot tables and v lookups
- Create excel spreadsheets
- Create reports in paycom as needed
- Clear out pto balances when an employee leaves
- Create manual checks for termed employees
- Scan any tax related paperwork and upload it into paycom
Payroll Administrator
Fuji Food Products
Santa Fe Springs, CA
09.2020 - 05.2021
- Processed Payroll for 250+ Employees
- Monitored Vacation and Sick Accruals
- Fixed any missed punches
- Solved all payroll issues
- Assisted managers with concerns and questions
- Scanned all payroll related paperwork into my payroll file
- Create and print any manual and last minute checks
- Helped HR import and upload new hires
- Corrected payroll by voiding checks and issuing stop payments in ADP
- Finalized and Submitted payroll through ADP Workforce Now
Payroll Specialist
All City Management Services
Santa Fe Springs, CA
04.2019 - 04.2020
- Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports
- Managed accounts payable for organization of 400+ personnel in Connecticut, New York, New Jersey, Nevada, North Carolina, Maryland, Maine
- Collaborated with the Payroll Supervisor to provide insight into audits regarding payroll processing
- Onboarded new employees in time reporting and payroll systems
- Monitored vacation accrual
- Processed rehires, transfers, terminations, garnishments and withholdings
- Responded to employee inquiries regarding payroll and timekeeping
- Corrected payroll transactions by voiding checks and issuing stop payment orders
Consultant Payroll Processor
CoolSys Refrigeration
Brea, CA
08.2017 - 08.2018
- Timekeeping for 500+ Technicians
- Fixed any Missed Punches
- Entered time into Kronos if the Tech did not enter time before the payroll week closed
- Entered Sick and Vacation time into Kronos
- Solved any payroll issues
- Handled any payroll issues in a professional manner
- Assisted any managers with payroll concerns
- Scanned payroll paperwork into my payroll file
- Scanned all new hire paperwork into our
Accounting/HR Admin
Wilbur Curtis
Montebello, CA
04.2015 - 07.2016
- Worked with JDE
- Processed Invoices
- Accounts Payable/Accounts Recievable
- Order Supplies for Departments
- Made Bank Deposits
- Worked closely with Vendors
- Processed Company Checks
- Worked with Auditors on reports
- Processed I-9s
- New Hire Orientation
- New Hire Paperwork
- Helped employees with ADP Questions
- Open Enrollment
- Work Closely with Supervisors
- Disciplinary actions and uploaded them into ADP
- Worked Closely with the HR Manager
- Conducted New Hire Testing
Payroll Specialist
Western Dental Corp
Orange, CA
04.2008 - 03.2015
- Processed and Input Payroll for 1000+ employees and dentists in California, Arizona and Texas, Timesheets, Paid Leave, Vacation, Sick, Holiday and any Adjustments
- Update and Maintain all related information input into all systems
- Heard and Resolved payroll complaints from Dentists, Office Managers and Employees
- Review all Transmissions for errors prior to and after final payroll approval
- Create and Print any manual and last minute checks
- Prepare and Provide reports as requested
- Use computer software such as Kronos, ADP, Lotus Notes, Microsoft Excel and Word
- Imported any New Hires into ADP and Kronos
Education
High School Diploma -
La Mirada High School
La Mirada, CASkills
- Time management
- ADP
- MS Office-Excel
- MS Office-Word
- Multi-Task Oriented
- Analytical Skills
- Organizational Skills
- Kronos
- JDE
- Payroll administration
- Employee relations
- Employee file maintenance
- Report preparation
- ADP Workforce Now
- Review timesheets
- Prepare paychecks
- Process paperwork
- Timesheet review
- Data entry
- Payroll calculation
- New Hire Processing
- Multi State Payroll
- I-9 Documentation
- Daily Payroll Activities
- Multi-state payroll
- Data imports
- Integrated accounting systems
- New employee processing
- Data auditing assistance
- I-9 documentation
- Garnishment processing
- Microsoft applications
- Processing wage withholding orders
- Payroll policies and procedures
- General ledger posting
- Processing garnishments
- Ten-key operator
- Wage garnishments
- Federal and state tax regulations
- Audit support
- Payroll software proficiency
- Policy adherence
- Meeting deadlines
- Exceptionally organized
- Telephone and email etiquette
- Excellent writing skills
- Spreadsheet creation
- Payroll documentation
- Record keeping
- Analytical skills
- Payroll reviews
- PTO accrual
- Payroll administration experience
- Interpersonal and written communication
- Payroll auditing
- Payroll processing
Timeline
Payroll Specialist
SASCO
03.2023 - 12.2024
Payroll Specialist
Change Home Lending
04.2022 - Current
Payroll Specialist
CoolSys Refrigeration
06.2021 - 03.2022
Payroll Administrator
Fuji Food Products
09.2020 - 05.2021
Payroll Specialist
All City Management Services
04.2019 - 04.2020
Consultant Payroll Processor
CoolSys Refrigeration
08.2017 - 08.2018
Accounting/HR Admin
Wilbur Curtis
04.2015 - 07.2016
Payroll Specialist
Western Dental Corp
04.2008 - 03.2015
High School Diploma -
La Mirada High School
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