KELLI PLUMMER
La Marque,TX
Summary
Driven Document Controller touting 15 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects.
Overview
20
20
years of professional experience
Work History
Document Controller in Quality Assurance
Taylor & Hill Engineering
Texas City, TX
05.2019 - Current
- Project Close-out & Handover
- Carefully reviewed all documents and reports for completeness and 100% accuracy.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Evaluated current document processes, suggested methods for change and implemented successful improvements.
- Provided support for document controls and worked with contract documents.
- Managed technical documentation flow of engineering, project management and construction activities.
- Checked blueprints and drawings for accuracy and completeness.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Established and managed document distribution matrix and document control register.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Created project control documentation to support needs of important projects.
Document Control & Cost Analysis
Taylor & Hill Engineering
Texas City, TX
09.2017 - 05.2019
- Create tags for equipment and instrumentation in SAP
- Approve, review, update documents; make changes and identify revision status; control document distribution; and prevent use of obsolete documents, facilitating proper archiving
- Track progress in Project Turnover to ensure project closure is 100% complete and all documents are accurate for future review
- Research files to obtain engineering information for use in facility project, operations activities, change controls, licensing activities and audits/inspections
- Provide Data Management System training where necessary
- Ensuring all documentation is managed in compliance with processes, policies and procedures
- Update Equipment and Instrument file locations as needed
- Experience working on various projects to include coordinating and executing project issues
- Experience with MS Office, SharePoint and Open Text knowledge
- Attend project meetings to provide support and address any issues to ensure effective flow of documentation
- Update project documentation trackers
- Coordinate with other departments to ensure information being processed complies with their requirements for handover
- Audits compliance to Projects files
- Capital Projects Document Control / Cost Analysis, City
- Analyze and Control Capital Project Expenses, Forecasts and Budgeting
- Create, update progress, close Management of Change Orders (MOC)
Safety & Security Administrator
Allied Barton
Texas City, TX
03.2016 - 09.2017
- Maintain safety orientation records, JSAs, create safety meetings for site Allied employees
- Provide security services to refinery in Administration building.
- Inspected worksites, practices and gear for compliance with established safety standards.
- Gathered information, prepared reports, and drafted correspondence related to cases.
- Conducted safety audits and investigated plant quality issues.
- Responded to any emergencies as instructed and with utmost efficiency.
- Provided assistance in managing health and safety programs aligned with industry standards.
- Reduced safety incidents by 90% by training and teaching risk management techniques, hazard identification, quality checks and documentation.
Office Manager /Documentation Officer
Distribution Now Safety Services
Texas City, TX
09.2007 - 11.2014
- Manage engineering documentation and organize document numbering, revisions and transmittals of documents to engineering disciplines and plant customers.
- Research files to obtain engineering information for use in facility project, operations activities, change controls, licensing activities and audits/inspections
- Provide Data Management System training where necessary
- Ensuring all documentation is managed in 100% compliance with processes, policies and procedures.
- Implement and administer document management systems and related procedures that allow organization to capture, store, retrieve, share, and destroy electronic records / documents
- Schedule appointments and travel arrangements, meetings and conferences, which may include preparing agendas, reserving / preparing facilities, and recording / transcribing minutes of meetings
- Processes invoices and requisitions
- Orders and maintains supplies and arranges for equipment maintenance
- Safety Coordination- Plan, implement and oversee company's employee safety at work
- Ensure that company is complying and adheres to Occupational Health and Safety (OHS) guidelines to reduce work-related injuries
- Develop and maintain business and team relationships
- Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions
- Knowledge of DOT/FMCSA(R) rules, regulations, and record keeping
- Inventory Control to manage inventory and assure 100% accuracy with bi-weekly counts in both warehouse locations
- Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
Inventory Control Specialist
Scope Management Solutions
Alvin, TX
09.2007 - 11.2014
- Source materials, goods, products, and services and negotiating best or most cost-effective contracts and deals
- Perform inventory inspections and reordering supplies and stock as necessary
- Verify purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives
- Forward available inventory items by verifying stock; scheduling delivery
- Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department
- Obtain purchased items by forwarding orders to suppliers; monitoring and expediting orders
- Verify receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers
- Provide purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
- Completed 100% physical inventory counts each month.
- Audited and corrected discrepancies in inventory numbers.
Education
NCCER/CSST/OSHA 30 - Safety
Safety Council Texas City
Texas City, TX10.2015
Business Management Cerrification - Business Administration And Management
Texas School of Business
Houston, TX05.2000
GED - General Studies
Galveston College
Galveston, TX05.1991
Skills
- Standard operating procedures
- Tracking document flow
- Document organization
- Project support
- Quality Management
- Databook preparation
- Skilled in SAP, View, SharePoint, Outlook, Adobe, OneNote, Teams, MS Word, Excel, Access, PowerPoint, and various other software applications
- Workflow coordination
- Data logging
- Digital file organization
- Mail merging
- Archive management
- Project assistance
- Proficiency in SAP
- Recordkeeping skills
- Invoicing support
Timeline
Document Controller in Quality Assurance
Taylor & Hill Engineering
05.2019 - Current
Document Control & Cost Analysis
Taylor & Hill Engineering
09.2017 - 05.2019
Safety & Security Administrator
Allied Barton
03.2016 - 09.2017
Office Manager /Documentation Officer
Distribution Now Safety Services
09.2007 - 11.2014
Inventory Control Specialist
Scope Management Solutions
09.2007 - 11.2014
NCCER/CSST/OSHA 30 - Safety
Safety Council Texas City
Business Management Cerrification - Business Administration And Management
Texas School of Business
GED - General Studies
Galveston College