Kellie Reifstenzel
Fort Collins,CO
Summary
I am a senior management professional with a passion for empowering team members through collaboration, training, support, and process efficiency. My focus on integrity and transparency provides the framework within which I manage my teams and projects.
Overview
10
10
years of professional experience
Work History
Senior Research Administrator
Colorado State University, Sponsored Programs
01.2021 - Current
- Supervise team Research Administrator (RA) and Financial Research Administrator (FRA)
- Review and negotiate $27million+ in research funding agreements annually
- Ensure compliance with Federal, State, and University regulations and policies
- Provide input to Office of Sponsored Programs (OSP) and Office of the Vice President of Research leadership on a variety of process, guidance, and portfolio improvements
- Develop and maintain good working relationships with OSP colleagues, college and department contacts, and sponsor contacts
- Spearheaded review and update of key OSP guidance documentation, working closely with all OSP stakeholders (other Senior Research Administrators, RAs, and OSP leadership)
- Responsible for review, negotiation, and signature of all university agreements from the Colorado Clinical and Translational Sciences Institute (CCTSI); approximately $715,000 in annual awards
- Working to improve the CCTSI award intact process, develop guidance for Principle investigators wishing to submit proposals for CCTSI funding, and streamline OSP internal process for managing these awards.
Research Administrator
Colorado State University, Sponsored Programs
06.2020 - 12.2020
- Develop and maintain extensive knowledge of sponsor (federal and non-federal) and Colorado State University (CSU) research grant requirements and policy
- Review research grant proposals from Warner College of Natural Resources, Center for Environmental Management of Military Lands, Natural Resource Ecology Laboratory, and others to ensure compliance with sponsor and CSU requirements and policy
- Submit research grant proposals to sponsors for consideration via email or sponsor portal
- Manage project No Cost Extension requests for assigned colleges and departments
- Develop and maintain productive working relationships with key stakeholders in each of the assigned colleges/departments
- Led Research Administrator team to develop a streamlined proposal review process with the goal of providing consistent proposal support across the Office of Sponsored Programs (OSP)
- Worked closely with the OSP Training Coordinator to update Sponsored Programs training modules and new employee onboarding materials.
General Services Officer
U.S. Department of State
07.2014 - 08.2018
- Daily management of 75 employees, $25 million in assets
- Maintain federal contracting warrant of $250,000; review, negotiate, and sign contracts and procurement actions up that amount
- Ensure compliance with federal acquisition regulations (FAR), Department of State acquisition regulations (DOSAR), and Foreign Affairs Manual (FAM) policy and procedure at all levels
- Develop staff training and mentoring plans specific to meeting team and individual goals
- Develop and communicate Post operational policy, ensuring adherence to applicable regulations
- Resolved $4 million in incorrectly incurred procurements and contracts leading to final vendor payments; realigned team practices and procedures to ensure correct and transparent administration of government contracts and procurement
- Reinvigorated working relationship between the General Services Office (GSO) and the Regional Security Office, creating a collaborative, respectful environment
- Updated position descriptions for 50 employees to capture current work responsibilities and more evenly distribute workloads, resulting in higher morale, better teamwork, and employee promotions
- Utilized formal and informal channels of communication to improve cross-functional relationships between GSO and other offices at Post, resulting in more transparency, better cross-functional team performance, and a deeper understanding of how the individual offices work together to achieve Mission goals and objectives.
Education
Masters of Business Administration -
Colorado State University
Fort Collins, CO05.2020
Bachelor of Arts - English Literature
Colorado State University
Fort Collins, CO12.2002
Skills
- Research Administration
- Federal contracting, procurement, and compliance
- Management of diverse teams & portfolios
- Cross-functional team collaboration
- Proven ability to manage teams through crisis and change
Timeline
Senior Research Administrator
Colorado State University, Sponsored Programs
01.2021 - Current
Research Administrator
Colorado State University, Sponsored Programs
06.2020 - 12.2020
General Services Officer
U.S. Department of State
07.2014 - 08.2018
Masters of Business Administration -
Colorado State University
Bachelor of Arts - English Literature
Colorado State University
Similar Profiles
Dy PhanDy Phan
Post Award Student Intern at Virginia Tech Office Of Sponsored ProgramsPost Award Student Intern at Virginia Tech Office Of Sponsored Programs
Anahi AguilarAnahi Aguilar
Student Worker at Office Of Sponsored ProgramsStudent Worker at Office Of Sponsored Programs
Meaghan MorganMeaghan Morgan
Graduate Assistant at Scholarship, Research and Sponsored ProgramsGraduate Assistant at Scholarship, Research and Sponsored Programs