Office Manager
- Answer phones and serve as first point of contact.
- Maintain accurate client data base in Quickbooks.
- Type estimates, invoices, change orders and work orders.
- Engage with all levels of internal staff as well as external contractors.
- Track new jobs and project status in Copper CRM software.
- Assemble new job folders and file information in client files.
- Establish workflow processes, monitor daily productivity, and implement modifications to improve overall performance of personnel.
- Keep track of all office supplies and ordering as well as maintain office equipment.
- Order materials from vendors.
- Develop and maintain successful relationships with vendors, suppliers, contractors, and customers.
- Manage office operations while scheduling appointments for department managers.