KELLY BERMEO
Ridgefield Park,NJ
Summary
Clinical operations professional supporting pathology services within Hackensack Meridian Health, with hands-on experience in regulated clinical workflows, documentation compliance, consent-related documentation, and quality assurance. Routinely coordinate high-volume, protocol-driven diagnostic cases across multidisciplinary clinical teams, ensuring data accuracy, HIPAA compliance, and adherence to institutional standards. Experienced in supporting documentation workflows that interface with research and external testing partners within a formal clinical setting.
Overview
10
10
years of professional experience
Work History
Pathology Report Specialist
Hackensack University Medical Center
Hackensack, New Jersey
03.2024 - Current
- Prepare and coordinate pathology consultation documentation on behalf of pathologists, compiling internal reports, external pathology materials, physician notes, paraffin blocks, and tissue slides to support diagnostic decision-making within regulated workflows
- Place, track, and manage send-out testing orders requested by pathologists and oncologists, including Next Generation Sequencing (NGS) through Anthology Diagnostics (JFK Medical Center), Key Genomics (John Theurer Cancer Center), and the Genomic Testing Cooperative; facilitate high volume requests by maintaining continuous communication with clinical suites to obtain approvals and consent forms, ensuring timely, compliant processing
- Review and coordinate consent documentation in accordance with institutional policy and regulated clinical workflows, managing multi-level approvals with managers, supervisors, pathologists, nursing leadership, and attending physicians prior to accessioning and handoff to pathology assistants, ensuring documentation accuracy and regulatory compliance
- Transcribe, review, and edit submitted consultation slide cases from internal departments and John Theurer Cancer Center, verifying patient identifiers, documentation completeness, and retrieval of additional materials for further testing
- Coordinate specimen send-outs for advanced diagnostic studies, including molecular and immunohistochemistry testing, to external laboratories such as NeoGenomics, SiParadigm, Natera, Integrated Oncology and more, as well as in-house departmental transport
- Verify data accuracy and documentation completeness across internal and external testing workflows, including quality assurance review of gross descriptions to ensure consistency with requisitions, procedural assessments, and biopsy documentation
- Complete an average of 30-40 gross description reviews daily, including preparation of cases for external referral to Columbia University Medical Center and Weill Cornell Medical Center
Support Specialist, Lab Admin
Hackensack University Medical Center
Hackensack, New Jersey
11.2023 - 03.2024
- Accessioned and registered incoming consultation slide cases from John Theurer Cancer Center and other HUMC departments for second-opinion review, verifying patient identifiers, documentation, and case integrity prior to Epic entry
- Coordinated second-opinion material requests from outside institutions and patients, including retrieval of slides from histology, compilation of required documentation, and facilitation of release for pathologist review and approval
- Prepared and organized Tumor Board reports and materials for weekly multidisciplinary conferences presented by pathologists
- Managed high-volume faxing and report distribution to external facilities while maintaining HIPAA compliance
- Responded to a high volume of incoming calls from clinicians, laboratories, and external institutions, providing accurate, timely information
- Maintained organized archived medical records, pathology reports, and supporting documentation to ensure efficient retrieval and compliance
- Provided direct clerical and administrative support to pathologists, assisting with case-related and departmental requests
- Maintained confidentiality of sensitive patient information in compliance with regulations.
Specimen Processor
BioReference Laboratories
Elmwood Park, NJ
09.2020 - 11.2023
- Processed an average of 40-50 specimens per hour with meticulous attention to detail, ensuring that all specimens matched test request forms and were processed correctly
- Coordinated and led the women's health department, distributing work to other employees and providing hands-on training and mentoring to ensure team members had the necessary skills and knowledge to perform their tasks effectively
- Maintained adherence to departmental policies and procedures, including quality control and safety, while consistently meeting hourly production goals
- Maintained accurate documentation of specimen handling and storage procedures.
- Recorded specimen data into laboratory information systems accurately and efficiently.
Optometric Technician
Costello Eye Care
Howell, NJ
02.2016 - 09.2017
- Supported patient education, scheduling, and insurance verification while maintaining confidentiality
- Performed ophthalmic diagnostic testing and documentation in compliance with clinical protocols
Education
Bachelor of Science - Biology
Georgian Court University
Lakewood, NJBachelor of Science - Medical Imaging Sciences
Rutgers School of Health Professions
Newark, NJSkills
- Source Documentation Management
- Case Reconciliation and Documentation Accuracy
- Data Validation and Discrepancy Resolution
- Protocol-Guided Workflow Tracking (Clinical Operations)
- Regulatory Documentation Support (Clinical Setting)
- Epic System
- Quality Assurance Review
- HIPAA compliance adherence
- Time Management and Cross-Functional Communication
Clinical Internships (Medical Imaging Sciences)
Cardiovascular Sonography Intern
1. Holy Name Medical Center
2. Saint Barnabas Medical Center
3. Robert Wood Johnson University Hospital
4. Hackensack University Medical Center
- Assisted with protocol-based noninvasive diagnostic imaging under licensed sonographers
- Ensured patient identification, comfort, and cooperation across diverse age groups
- Followed institutional procedures, documentation requirements, and safety standards
- Gained experience working within multidisciplinary clinical teams in academic hospital settings
References
References available upon request.
Timeline
Pathology Report Specialist
Hackensack University Medical Center
03.2024 - Current
Support Specialist, Lab Admin
Hackensack University Medical Center
11.2023 - 03.2024
Specimen Processor
BioReference Laboratories
09.2020 - 11.2023
Optometric Technician
Costello Eye Care
02.2016 - 09.2017
Bachelor of Science - Biology
Georgian Court University
Bachelor of Science - Medical Imaging Sciences
Rutgers School of Health Professions