Kelly Bolen
Watertown,MA
Summary
Results-driven HR/Recruiting Coordinator with a proven ability to build rapport and gather information effortlessly. Proficient in using cutting-edge social media platforms to connect with and engage a diverse talent pool. Experienced in leveraging data-driven insights to optimize recruitment strategies and streamline hiring processes. Committed to delivering exceptional candidate experiences and driving organizational success through strategic talent acquisition initiatives.
Overview
16
16
years of professional experience
Work History
HR/Recruiting Coordinator
Electric Hydrogen
Natick, MA
03.2023 - Current
- SME - Greenhouse Recruiting
- Manage applicant tracking systems, job openings, offers.
- Full cycle recruiting coordination for 6 remote recruiters and 3 sourcers across all US timezones
- Facilitate DiSC Assessment (HR training) workshops for new hires as a part of onboarding
- Manage all job postings and job descriptions for all job boards and our DEI tool, DataPeople
- Create weekly and monthly recruiting reports for Chief People Officer and Head of Recruiting
- Continuously enhance the candidate experience by delivering exceptional, five-star service
- Serve as onsite representation for People Team
- Co-founder and Lead of Pride@EH2 ERG
- Onsite event host for Intern/CoOp program
- Led Cycle-Timing Project for the VP, Manufacturing
- Volunteer in Devens Garden Club
Temporary Recruiting Coordinator
Cybereason
Boston, MA
03.2020 - 04.2024
- Cyber security firm providing enterprise endpoint protection to defend against tomorrow's threats today
- Assignment was to cover a medical leave for one month
- Provided preliminary guidance and administratively supported creation of private internal podcasting programs for employee engagement and connection to high level executives
- Procured a podcasting platform (Storyboard) to support the integration of monthly health and wellness programs with the internal podcast program (partnering with Corporate Counseling Associates, Inc.) discussed above
- Upload, manage and create interview schedules and subsequent meetings between employees and candidates across 4 time zones using Greenhouse as an applicant tracking system and Google calendars
- Helped update various HRIS using terminated employee and payroll reports.
Talent Acquisition Operations Specialist
Akili Interactive
Boston, MA
09.2021 - 09.2022
- Executed all candidate coordination & scheduling
- Configured all candidate offer presentations and sent offers out via Greenhouse and DocuSign
- Collected and organized candidate CDA's
- Worked with FP&A and Legal teams to rework offer templates as needed (after IPO, after each calendar year)
- Cross functionally worked with all other departments to align Talent projects and identify key business needs
- Constantly found and implemented new tools or processes to streamline talent efforts across company (Consider, Codility, Agora, etc.)
- Scheduled all candidate debriefs, interview panel kickoffs and role intake meetings
- Managed Background checks for all new hires
- Preboarded and passed over new hires to the HR team (and occasionally helped with onboarding when needed)
- Member of 3 employee-led activity clubs (Connect, Thrive, Include)
- Built spreadsheets for new build outs (i.e
- Sales Build, Life Sciences Build)
- Trained and set up external agencies on our ATS and other programs and through our hiring process
- Scheduled and attending all weekly agency meetings
- Built and maintained the TA internal wiki pages
- Wrote SOPs, created documentation around them and maintained our records in Google Drive
- Created, maintained and executed MSAs and SOW with external staffing agencies and vendor
- Acted as SME for all operational needs of the TA department including Greenhouse.
Campus Candidate Experience Associate/Coordinator
Wayfair
Boston, MA
11.2020 - 09.2021
- Scheduled 3100+ interviews over tenure with minimal oversight needed from upper management or team
- Posted/Managed 649 Job Postings via Handshake + School Websites
- Sole coordinator to the Campus Business CoOp team and support over 21+ CoOp teams per season
- Consistently carries highest volume across all CEA's on any team
- Provide exceptional, consistent candidate experiences, working across all functions with stakeholders to ensure a positive experience, no matter the candidate role or level
- First 'flex scheduler' to branch out of Campus teams - able to schedule for any team in Campus, Business/Sops and Technical Experience
- Member of the Wayferrals Team (internal referral missed bonus ticketing system) and answered 405+ tickets
- Act as subject matter expert to new CEAs and new recruiters within overall Candidate Experience department
- Flag system issues and work with GoodTime representatives to make changes to streamline coordination
- Have been acknowledged 6 times on company's internal website by stakeholders for exceptional work production
- Worked as a key team member on two major, cross-functional team projects
- Presented to entire Candidate Experience Department the process change project for the Business, Sales and Operations team
- Stakeholder to new recruiters and introduce them to the Campus department functions and responsibilities
- Member of Fun Committee and led Women's History Month Pod Inning
- Founded the CandEx Gazette, a newsletter intended to broaden team building, create a cohesive environment for announcements and important notifications that get lost in corporate emails and provide a place for accolades to be posted from stakeholders to boost morale.
Contract Recruiting Coordinator
Blueprint Medicines
Cambridge, MA
05.2019 - 09.2019
- Leading biotechnology company developing precision therapies for intractable diseases
- Communicated with hiring managers and internal/external recruiters to write and post job descriptions
- Drafted offer letters for domestic and international candidates
- Ran background checks through Sterling Talent Solutions software
- Greeted and provided an exceptional experience for all candidates and guests coming onsite for interviews
- Organized travel accommodations for domestic and international candidates
- Tracked and reported candidate expenses for reimbursement
- Created and managed job postings on multiple career websites
- Sent and tracked CDA's prior to onsite interviews for all candidates
- Supported entire HR and TA departments with employee referrals, candidate tracking systems, onboarding materials and information needed prior to new hire's start date
- Created work orders and purchase orders for different agency fees related to hiring candidates
- Created 15+ interview schedules weekly
- Was responsible for 35-40 open roles.
Temporary Office Coordinator & Receptionist
Manning Personnel Group
Boston, MA
01.2019 - 05.2019
- Premier staffing agency providing temporary and contracted employment opportunities in the Greater Boston area
- Provided administrative support and coordination for various companies as a contractor {Vedanta, MODERNA, Sanofi, DataDog}
- Reserved conference room space for employees via Microsoft Outlook
- Set up conference rooms and operated moving walls for meetings when needed
- Maintained conference rooms, break rooms and general office space.
Head Trainer
Get In Shape For Women
Weston, MA
05.2017 - 06.2018
- Women's only boutique style fitness center offering individualized training in a group setting, cardiovascular coaching and nutrition education
- Coached small group training classes with up to 4 women at a time, following an overhead cue system with modifications for injured or deconditioned members
- Evaluated individuals' abilities, needs, and physical conditions, and developed suitable training programs to meet any special requirements as the only Medical Exercise Specialist in studio
- Aided studio manager in sales and client retention strategies.
Personal Training and STC Director
Fitlab Fitness Center
Nashua, NH
09.2015 - 05.2016
- One of six health clubs in the southern NH area offering a multitude of health and fitness options and training plans to its members
- Recommended or approved new programs to promote fitness, produce revenues, and minimize costs
- Responded to customer, public, or media requests for information about fitness programs or services
- Provided work force planning objectives and follow ups to upper level management regarding personal trainers at my club
- Collaborated with charitable organizations (Wounded Warrior Project and Children's Hospital at Dartmouth-Hitchcock) to plan and manage charity events at club
- Held weekly team meetings to discuss individual personal training goals, team goals, and revenue attained and needed for each month's quotas.
Sales and Inventory Manager
Serenella
Boston, MA
09.2008 - 09.2011
- Independently owned, 35 year old boutique offering ready to wear and off-the-runway fashion to Boston's elite society
- Brought in over $850,000 a year in sales through applied marketing strategies
- Trained new employees on sales, boutique standards instilled by owner, and teach designer profiles and brand knowledge as Inventory and Sales Manager
- Organized travel schedules for owner and employees and coordinate buying trips and appointments with designer showrooms in New York City, Paris and Milan.
Education
Bachelor's of Science in Retailing -
University of South Carolina
Columbia, SCHR Basic Certificate -
eCornell
Boston, MA12.2020
Skills
- Google Suite (Calendar, Sheets, Docs, Drive, Gmail)
- Microsoft Office (Word, PowerPoint, Forms, Excel, Outlook)
- ATS: Greenhouse, GoodTime, Handshake, TalentWall, Consider, Codility, GoodHire, JazzHR
- Sterling Talent Solutions, Atlassian, ServiceNow, OKTA, LinkedIn Learning, Learn@Work
- HRIS: Oracle, ADP, WorkDay, Concur
- VocalVideo Editing Software
- Greenhouse Report Preparation and Analysis
References
References Upon Request
Timeline
HR/Recruiting Coordinator
Electric Hydrogen
03.2023 - Current
Talent Acquisition Operations Specialist
Akili Interactive
09.2021 - 09.2022
Campus Candidate Experience Associate/Coordinator
Wayfair
11.2020 - 09.2021
Temporary Recruiting Coordinator
Cybereason
03.2020 - 04.2024
Contract Recruiting Coordinator
Blueprint Medicines
05.2019 - 09.2019
Temporary Office Coordinator & Receptionist
Manning Personnel Group
01.2019 - 05.2019
Head Trainer
Get In Shape For Women
05.2017 - 06.2018
Personal Training and STC Director
Fitlab Fitness Center
09.2015 - 05.2016
Sales and Inventory Manager
Serenella
09.2008 - 09.2011
Bachelor's of Science in Retailing -
University of South Carolina
HR Basic Certificate -
eCornell
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