Kelly J. Sanville
Athol,USA
Summary
Dynamic Administrator with extensive expertise in accounts payable, payroll processes, internal controls, and management. Proven business partner consistently driving diligence and proactive oversight of daily operations, financial activities, customer satisfaction, and staff development. Recognized for leadership abilities that cultivate and direct diverse, high-performing teams to deliver exceptional value while implementing process improvements and achieving business objectives. Committed to fostering a collaborative environment of excellence that supports organizational success.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Accounts Payable Manager
UniFirst Corporation
05.2022 - Current
- Responsible for the daily management of the end-to-end process and control requirements of company’s high volume, full-cycle Accounts Payable process. Work to ensure ongoing compliance and achievement of “pass” status on all SOX related controls. Establish and manage a strong working relationship with the corporate procurement team, working closely with the Sr. AP Manager to implement and execute a (P2P) solution and serve as a member of the Financial Operations Leadership team.
- Maintain and report on Metrics & Key Performance Indicators (KPI’s) in support of Accounts Payable performance, financial results (P&L / Balance Sheet) and overall contributions to company value creation
- Structure and manage staff to ensure completion of accurate and timely A/P deliverables
- Guide staff on moderate to complex issues
- Ensure that all team members provide a consistently high level of service and performance
- Ensure the design and implementation of a vendor management process that includes timely, accurate vendor file maintenance, compliance with tax related process responsibilities and maximization of payment terms that drive favorable cash flow impact.
- Design, implement and manage procedures required to mitigate duplicate or erroneous payments
- Work with Sr Accounts Payable Manager to develop Procure to Pay (P2P) processes that continuously increase compliance & mitigate fraud.
- Develop, implement, and manage processes required to increase automated payment % methods as a % of overall payment output
- Partner with accounting team to ensure the successful, timely and accurate completion of all Accounts Payable related monthly, quarterly, and annual fiscal requirements
- Identify and drive implementation of enhanced or automated Accounts Payable solutions or tools designed to increase scalability while improving group productivity and efficiency.
- Ensure development and completion of AP policies, procedures, and process documentation as well as drive ongoing process evaluation and testing in support of process compliance, Internal Audit and SOX requirements. Work to ensure ongoing compliance and achievement of “pass” status on all AP related SOX controls.
- Work with team members to ensure the timely and thorough completion of (1) annual goals and objectives, (2) employee performance assessments and (3) employee development plans
Concur Travel and Expense Lead
UniFirst Corporation
04.2021 - 05.2022
- Work in tandem with the Corporate Travel & Expense (T&E) Supervisor to implement the Concur Travel & Expense solution while serving as the primary person responsible for supporting Concur post deployment. Effectively manage relationships with the Concur & UniFirst IT teams while serving as administrator of Concur related processes in accordance with company policy and IRS requirements, communicating and escalating incidents of potential and realized fraud, and proposing changes in process that satisfy control requirements, maximize efficiencies, and mitigate risks.
- Review and articulate Concur documentation and training materials to become intimately familiar with system functionality and assist in the preparation of all tasks required for the Concur system deployment.
- Serve as the post deployment primary point of contact between UniFirst & the Concur Support team.
- Participate in the definition and development of process flows, process documentation and policy & procedures relative to the T&E process and Concur system implementation.
- Drive the creation and execution of end user test scripts required for Concur system implementation.
- Participate & contribute to the definition, development & delivery of end user training.
- Participate & contribute to the development & delivery of multi phased communication plan that proactively and effectively outlines project status and implementation expectations.
- Create, monitor, follow up and escalate exception reporting.
- Perform monthly identification & reconciliation of outstanding transactions (i.e., Missing expense account codes, or location numbers)
- Propose solutions to improve process while ensuring data integrity.
- Audit & monitor corporate card use ensuring all charges are eligible transactions that comply with travel & procurement directives and are in accordance with card policy & relevant manual.
- Report any fraudulent use of the corporate cards to the cardholder’s manager, AP Supervisor (and/or) Manager, and the Internal Auditing department.
- Prepare monthly reports on P-Card transactions. Perform regular & ad-hoc reporting as required or requested.
- Work closely with Staff, Managers, Accounting, Corporate I.T. Services, and others as needed
- Drive or participate in other Travel and Expense related items as requested
Accounts Payable Consultant – Self Employed
UniFirst Corporation
12.2020 - 04.2021
- Focus on Accounts Payable processes including Vendor Master Management, Unclaimed Property research and resolution, Fuel Card administration and Corporate Travel and PCARD processes.
Accounts Payable, Data Integrity, Internal Controls, Subscriber Conversions
Philips Lifeline
05.2008 - 05.2020
- Management of Accounts Payable team.
- Worked closely with the Finance team, accounting team, and business partners across the company to reconcile Accounts Payable to the General Ledger Accounts, ensuring compliance with regulatory and company guidelines.
- Developed, implemented, and documented AP policies and procedures around transaction processing, Vendor Maintenance, P2P Process Flow and Training, Unclaimed Property Reporting, and ICS Controls ensuring compliance.
- Ensured Process documentation existed and was tested for accuracy for all processes within the group.
- Served as the Administration and Key Contact Person for expense and travel tool, as well as Administration and Reconciliation of Company Credit Cards and Purchase Card Programs ensuring card compliance.
- Conversions Coordinator, responsible for transitioning new subscribers onto Philips OneSource platform resulting in sub count and revenue increase, while working closely with programs throughout the transition to manage and ensure accuracy of information.
- Worked to resolve subscriber accounts at End of Service, ensuring that equipment was returned, and outstanding balances resolved prior to the account being closed.
- Fulfilled administrative responsibilities to the manager and department, ordering supplies and scheduling meeting rooms, planning, and executing department events.
Accounts Payable Coordinator
Lifeline System, Inc.
04.2006 - 05.2008
- Provided financial, administrative, and clerical services. Including processing and monitoring payments and expenditures as well as preparing and monitoring the process through Man Man.
- Provided these services in an effective manner ensuring that office financials were accurate and up to date, and that vendors and suppliers were paid within established payment terms.
- Set up new vendors as well as maintained updated vendor files and file numbers, matching, entering, and ensuring proper signatures were obtained on all documentation and checks.
- Administered Expense reporting tool and training and served as the company Purchase Card Administrator.
- Provided customer service and support to all vendors and internal business partners and customers.
Payroll Administrator
Lifeline System, Inc.
06.2000 - 04.2006
- Ensured completeness and confidentiality of the company’s weekly and semi-monthly payroll for approximately 800 plus employees in numerous states.
- Oversaw the integrity of the year-end W2 forms and interfaced with the company’s payroll service bureau to assist in the resolution of problems / questions.
- Provided the Financial Analysis team a monthly analysis in support of payroll amounts to the general ledger.
- Provided managers with monthly cost center reporting to assist with budgeting.
- Audited payroll ensuring proper deductions for Benefit Contributions, Child Support, and Garnishments were processed accurately.
- Supported the payroll function and worked with employees and managers in response to all payroll related inquiries.
Education
Bachelor of Science - Business Administration
SNHU
Manchester, NHSkills
- Accounts Payable Processes and Management
- Invoices / Expense Reports / Payment Transactions
- Customer Service
- Business Communications
- Records Organization and Management
- Sarbanes Oxley / Internal Controls
- JP Morgan Purchase Card Admin
- Cost Center / Purchasing
- Accounting Reports
- Teambuilding and Staff Supervision
- Concur Travel and Expense Administration
- Monarch
- Kronos and Enterprise E-Time
- UKG Pro WFM
- SAP
- Microsoft Office - Excel, Word, Powerpoint
- Ceridian Source 500
- PeopleSoft
- Salesforce
- Oscar Vendor Master
- Tableau
- Oversight
- OnBase
- Cherwell
- Insight
- Comdata iConnect
- CashPro
- PaymentNet
- ADP
- Kofax
- IDR
- OCR
- Oracle Fusion
- Workflow coordination
- Business processes and procedures
- Month-end closing
- Problem resolution
- Process improvement
- Vendor Management
- Teams
- Zoom
- Attention to detail
Affiliations
Member, TAPN – Diversified, The Accounts Payable Network, APM Certification, 2007 – Present
Certification
- Accounting Certification, SNHU, 2018
- Accounts Payable Manager Certification, IOMA / TAPN, 02/2012 – Present
- Procure to Pay Manager Certification, IOMA / TAPN, 06/2023 - Present
Timeline
Accounts Payable Manager
UniFirst Corporation
05.2022 - Current
Concur Travel and Expense Lead
UniFirst Corporation
04.2021 - 05.2022
Accounts Payable Consultant – Self Employed
UniFirst Corporation
12.2020 - 04.2021
Accounts Payable, Data Integrity, Internal Controls, Subscriber Conversions
Philips Lifeline
05.2008 - 05.2020
Accounts Payable Coordinator
Lifeline System, Inc.
04.2006 - 05.2008
Payroll Administrator
Lifeline System, Inc.
06.2000 - 04.2006
Bachelor of Science - Business Administration
SNHU