KELLY MARTINEZ
Pasadena,TX
Summary
Results-oriented professional with a proven track record in administrative support and data management. Skilled in processing payroll and accurately allocating and balancing hours. Experienced in coordinating logistics, maintaining precise records, and ensuring seamless field operations. Committed to achieving success through team collaboration and adaptability. Known for reliability, flexibility, excellent organizational skills, and effective communication abilities. Seeking a position that leverages experience and provides opportunities for continued growth as a valuable asset.
Overview
7
7
years of professional experience
Work History
Field Clerk
Optimized Process Designs LLC, OPD
02.2024 - Current
- Improved project management by tracking deadlines and monitoring progress, promptly addressing any issues or delays.
- Collaborated with cross-functional teams on various projects, ensuring smooth coordination of efforts toward common goals.
- Participated in staff training initiatives to increase overall competence and efficiency across the organization.
- Served as the primary point of contact for field personnel, addressing inquiries and resolving issues efficiently.
- Prepared comprehensive reports for upper management highlighting key metrics, achievements, and areas for improvement within the field operations team.
- Supported project success with timely data entry, ensuring accuracy and completeness of information.
- Enhanced team productivity by providing administrative support and maintaining accurate records.
- Worked long days outside despite adverse weather, completing projects with caution and attention to meticulous data collection.
- Input data into spreadsheets and databases.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Assisted with onboarding of new employees.
Timekeeper Temporary Position
Brown and Root
11.2023 - Current
- Audited Timesheets Daily for review and entered overrides into track for approval of adjustments of hours, also verified vacation hours balance(since transition some hours were billable and to be entered into track, and some were non billable, had to determine from vacation log, and calculate, remaining balance from transition.)
- Utilized CTE spreadsheets to enter in hours, and balance with timesheets, and used to upload payroll into, JDE
- Ensured that all employees were accounted for and balanced to reconcile their hours
- Resolved any issues and concerns, collaborated with my team
- Allocation of work orders into track, pulled non allocated report daily to be sure all overrides were adjusted
Cost Clerk/Timekeeper
Stronghold Companies
01.2022 - 06.2023
- Ongoing process of monitoring project expenses
- The pre-planning, estimating, tracking, measuring, and forecasting
- Reviewing contract, rates and matching equipment plans and hiring plan to the proposals
- Reconciled daily and weekly financial reports for operations, billing, and the cost department
- Reviewed invoicing periodically and final for client approval
- Having a consistent relationship with purchasing and vendors for 3rd party
- Making sure all 3rd party EQ is being returned and receiving final invoicing for job completion
- Closing and billing the project to the client with all discounts and mark up per contract, collected all valid Documentation from employees for per diem pay
- Entering the labor hours in the company system
- Including all EQ hours per usage
- Meeting deadlines every Monday for payroll purposes
- Cost reports provided for ongoing and completed projects by end of workday
- This also includes any client deadlines
- Force Reports to ensure the head count of the ongoing project
- Splitting the count by indirect and directs
- Handling multiple Purchase Orders and or Work orders
- Ensuring each Cost goes under each one accordingly
- Requesting increases in Purchases orders when over budged amount
- Managing added scope, this includes Labor, EQ and more manpower/personnel
- At times more PO's and additional WO's
Timekeeper
Brand Safway
09.2020 - 03.2021
- Prevented payroll errors through regular timesheet and payroll processing verifications
- On boarded new employees with correct forms and direct deposit information
- Identified systematic problems with payroll operations through audits and implemented proactive corrective actions
- Maintained updated employee payroll records, including exemptions, transfers and resignations
- Promoted positive employee relations by smoothly handling payroll problems
Procurement Specialist
Austin Industrial
09.2018 - 04.2019
- Maintained confidentiality of business information to avoid breaches and data loss
- Minimized delays and other issues by thoroughly reviewing accuracy of requisition orders
- Uphold budget targets with careful cost calculations and proper expense tracking
- Kept solid quality levels by verifying goods quality against materials specifications
- Standardized purchasing procedures, keeping up-to-date master lists of pricing, delivery schedules
Education
High School Diploma - Bilingual
Wesbury High School
Skills
- Microsoft Office
- Word
- PowerPoint
- Trin Docs
- Data Management
- Microsoft Field FX
- Microsoft NAV
- Payroll Processing
- Track Software
- JDE
- Excel
- Pivot tables
- V-look up
- Ability to adapt to any software
- Learn quickly
Computer Applications Specialized Skills
- Microsoft Office
- Word
- PowerPoint
- Trin Docs
- Data Management
- Microsoft Field FX
- Microsoft NAV
- Payroll Processing
- Track Software
- JDE
- Excel (pivot tables, & V-look up)
Languages
Spanish
Native or Bilingual
Timeline
Field Clerk
Optimized Process Designs LLC, OPD
02.2024 - Current
Timekeeper Temporary Position
Brown and Root
11.2023 - Current
Cost Clerk/Timekeeper
Stronghold Companies
01.2022 - 06.2023
Timekeeper
Brand Safway
09.2020 - 03.2021
Procurement Specialist
Austin Industrial
09.2018 - 04.2019
High School Diploma - Bilingual
Wesbury High School
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