Kelsey Hodge
Bakersfield,CA
Summary
Administrative professional with extensive experience in optimizing office operations and enhancing maintenance tracking through CMMS management. Expertise in scheduling, inventory management, and process improvements drives effective communication and coordination across teams. Aiming to contribute strong organizational and problem-solving skills to a dynamic maintenance scheduling role.
Overview
20
20
years of professional experience
Work History
Senior Scheduling Coordinator
Avantor\NuSil Technologies
Bakersfield, United States
10.2021 - Current
- Oversaw CMMS system to enhance maintenance tracking.
- Organized multiple calendars while prioritizing email responses and scheduling meetings.
- Maintained inventory of office supplies and equipment, ensuring necessary items were available.
- Created and distributed weekly schedules to enhance communication and coordination among mechanics and supervisors.
- Facilitated onboarding processes for new employees and interns.
- Assisted in preparing documentation for internal and external communications.
- Coordinated facilities to ensure operational efficiency.
- Managed inventory of office supplies and equipment to ensure availability and support operational needs.
- Utilized SAP to receive, create, and close purchasing requests and orders.
- Streamlined onboarding processes for new employees and interns to promote smoother transitions and integration.
- Created organized JHA Efile library along with other permits example: safe work, work at heights, hot work, roof access.
- Facilitated communication between departments to align schedules and priorities.
- Resolved scheduling conflicts through effective negotiation and problem-solving strategies.
- Trained junior coordinators in best practices for efficient scheduling techniques.
- Implemented software tools for improved tracking of schedules and deadlines.
- Performed risk assessments to identify potential problems and develop mitigation strategies.
- Actively participated in team meetings providing input from a scheduling perspective.
- Developed resource plans that identified required personnel, equipment, materials and other resources needed to complete projects on time.
- Developed and maintained detailed project schedules to ensure all deadlines were met.
- Ensured compliance with applicable laws, regulations, policies and procedures related to scheduling activities.
- Worked closely with vendors and suppliers to ensure availability of necessary resources on time.
- Prepared reports detailing current status of assigned projects for management review.
- Identified areas where process improvement initiatives could be implemented to improve efficiency.
- Maintained up-to-date records of all scheduling activities including task assignments, timelines and resource requirements.
- Tracked actual hours worked versus scheduled hours for assigned projects utilizing earned value analysis techniques.
- Analyzed historical data to determine trends and recommend improvements in scheduling processes.
- Assisted in the development of new software tools used for tracking project performance across multiple sites.
- Entered information into system to update status reports.
- Communicated schedule changes to appropriate department personnel and other ancillary areas.
Administrative Assistant
Aerotek
Bakersfield, United States
03.2021 - 06.2021
- Managed daily scheduling for executives and team members, optimizing time management and availability.
- Coordinated meetings by preparing agendas and documenting detailed minutes for accurate record-keeping.
- Maintained accurate records and files for documentation and compliance.
- Created and distributed weekly operational updates to keep employees informed of changes and progress. included attendance reports, and facilitated safety meetings.
Administrative Assistant
Trinity Power
Bakersfield, United States
02.2020 - 06.2020
- Managed scheduling and coordination of meetings for team members and executives.
- Organized and maintained electronic and paper files for efficient access and retrieval by team members.
- Assisted in preparing reports and presentations for stakeholders, contributing to informed decision-making.
- Entered data into systems for safety meetings, daily sign in, and equipment orders, ensuring accuracy and reliability.
Payroll Administrator
Halliburton
Bakersfield, United States
08.2018 - 12.2019
- Managed time for fifty crew members
- Pulled and analyzed missing time reports to ensure accurate payroll processing
- Pulled missing time reports
- Managed and organized records for Production Enhancement projects to streamline access and compliance
- Managed time tracking and entry for fifty crew members to facilitate timely payroll and project reporting
- Facilitated equipment orders to ensure availability
- Managed equipment trip sheets
- Equipment orders
- Booked flights and hotels
Administrative Assistant
Mission Realty
Bakersfield, United States
08.2017 - 01.2018
- Welcomed guests and clients in an upbeat and friendly manner
- Directed clients to appropriate personnel, ensuring timely resolution of concerns and account-related inquiries
- Communicated with clients for requested maintenance services and delivered instruction on behalf of office management
- Compiled, produced, and organized documents and reports, ensuring proper filing and distribution to relevant parties
- Managed incoming packages, streamlining delivery process for efficient handling and distribution
Administrative Assistant
FYI Communications
Bakerfield, United States
01.2007 - 09.2012
- Launched Abacus Business Solutions: Created flyers, cold called, and developed relationships with local businesses to generate clients for the new answering service.
- Assisted Accounts Receivable by calling customers for payment status, resolving issues, creating statements, and applying received payments to customer accounts.
- Scheduled employees for jobs
- Built and sustained positive relationships with customers through regular communication and support.
- Procured materials by assessing inventory needs and coordinating with suppliers to ensure operational readiness.
- Processed work orders by inputting data into the management system for operational efficiency.
Education
Maintenance planning and scheduling -
Marshall Institute
Online Training08-2024
Certified User -
Accruent
Online training07-2024
Certified System Administrator -
Accruent
Online trainingSkills
- CMMS optimization
- Project management
- Scheduling tools and calendar management
- Excel proficiency
- Computer skills and SAP
- Process improvement
- Risk compliance
- Time management and tracking
- Budget management
- documentation skills
- Team collaboration
Personal Information
Title: Scheduler / Planner
Timeline
Senior Scheduling Coordinator
Avantor\NuSil Technologies
10.2021 - Current
Administrative Assistant
Aerotek
03.2021 - 06.2021
Administrative Assistant
Trinity Power
02.2020 - 06.2020
Payroll Administrator
Halliburton
08.2018 - 12.2019
Administrative Assistant
Mission Realty
08.2017 - 01.2018
Administrative Assistant
FYI Communications
01.2007 - 09.2012
Maintenance planning and scheduling -
Marshall Institute
Certified User -
Accruent
Certified System Administrator -
Accruent