Keren Quintanilla

• Managed and streamlined daily office activities to facilitate seamless interdepartmental collaboration.
• Oversaw staff management and coordinated tasks to ensure seamless office operations.
• Processed payroll and maintained employee records efficiently. Supported administrative tasks and documentation management.
• Oversaw invoicing, billing, payment tracking, and customer account communications.
• Managed scheduling of external vendor appointments and project timelines.
• Managed procurement and inventory of office and jobsite materials, supplies, and equipment.
• Organized and coordinated travel arrangements, encompassing flights, hotels, transportation, and itineraries.
• Coordinated executive and personal administrative tasks for ownership and upper management, ensuring seamless workflow and communication.
• Executed successful company events, meetings, and training programs that fostered employee engagement and teamwork. Facilitated employee functions that strengthened workplace relationships and morale.
• Maintain communication between field crews, vendors, clients, and management
• Delivered comprehensive IT support to office staff, addressing troubleshooting needs for equipment, software, email, and technology issues.
• Assist with company marketing efforts including website updates, social media posts, branding materials, and promotional content
• Support office technology systems and coordinate with outside vendors when needed
• Ensure office systems, records, and operational procedures remain organized and up to date
• Support estimating, project coordination, and general administrative functions as needed
• Translate and communicate professionally in both English and Spanish for clients, vendors, and employees

Commercial Painting Company

• Supported daily office operations and administrative tasks for a busy commercial painting company
• Assisted with scheduling, customer communication, filing, and data entry
• Helped process invoices, payroll information, and purchase orders
• Coordinated material orders and maintained office supply inventory
• Assisted management with travel arrangements and meeting coordination
• Maintained organized project files and job documentation
• Assisted with company marketing materials and online communication
• Provided bilingual English and Spanish communication support
• Coordinated assistance for field personnel and office staff to maintain seamless operational processes.