Kerrigan Garcia
Midland
Summary
Organized and dedicated Executive Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Responsible, punctual and productive professional when working with little to no supervision.
Skilled Executive Assistant with proven success in supporting Managing Directors. Demonstrated ability to manage and organize high-volume workloads, prioritize tasks, and maintain confidentiality. Strengths include clear communication, time management, and strong problem-solving abilities. Notably contributed to improving office efficiency and streamlining processes in previous roles.
Overview
7
7
years of professional experience
Work History
Executive Assistant to the Managing Director
Sewell Family Of Companies
Odessa
02.2020 - Current
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Physical Therapy Intern
Optimum Physical Therapy Associates
09.2018 - 01.2020
- Enhanced patient progress by implementing individualized physical therapy treatment plans.
- Collaborated with multidisciplinary team members for comprehensive patient care and improved outcomes.
- Streamlined documentation processes, maintaining accurate and timely records of patient progress.
- Educated patients on proper exercise techniques, reducing the risk of injury and promoting long-term success.
- Contributed to a positive clinic environment by fostering strong relationships with colleagues, patients, and families.
- Coordinated scheduling with patients and staff members for efficient time management within the clinic setting.
Education
Bachelor of Science - Kinesiology
The University of Texas of The Permian Basin
Odessa, TXAssociate of Science - Biology
Midland College
Midland, TXSkills
- Appointment Scheduling
- Expense Reporting
- Office Administration
- Document Control
- Invoice Processing
- Information Security
- Meeting planning
- Presentation Design
- Scheduling
- Database Management
- Spreadsheet Management
- Calendar Management
- Staff Motivation
- Office Management
- Training and coaching
- Administrative Support
- Attendance record management
- Tech-Savvy
- Account Reconciliation
- Deadline-oriented
- Payroll and budgeting
- Supervising staff
Timeline
Executive Assistant to the Managing Director
Sewell Family Of Companies
02.2020 - Current
Physical Therapy Intern
Optimum Physical Therapy Associates
09.2018 - 01.2020
Bachelor of Science - Kinesiology
The University of Texas of The Permian Basin
Associate of Science - Biology
Midland College