Kevin Wood
Summary
I am an Office Management Specialist with 32-years of proven expertise in office management at both large and small diplomatic posts, bringing strong organizational, administrative, and communication skills to my future posting. Known for effective team collaboration, adaptability, and achieving results in dynamic environments, I am skilled in managing schedules, coordinating meetings, and streamlining office operations while maintaining high standards. I pride myself on being reliable and flexible, ensuring seamless support for team and leadership needs.
Overview
32
32
years of professional experience
Work History
Office Management Specialist
U.S. Consulate General Toronto
09.2023 - Current
- Assist the Consul General with crucial administrative tasks such as budgeting and the allocation of limited financial funding.
- Provide exceptional support to the Consul General and visiting Embassy Ottawa executive staff by managing complex calendars, coordinating travel arrangements, and preparing necessary materials for high-level meetings.
- Facilitate successful events by overseeing all logistics, including venue selection, catering coordination, and attendee registration.
- Maintain a well-organized work environment, ensuring seamless daily operations and high levels of efficiency.
- Achieve timely completion of projects by working among team members to track progress and ensure deadlines are met.
Office Management Specialist
Bureau of International Security & Nonproliferation (ISN)
08.2021 - 08.2023
- Served as the sole Foreign Service OMS to Anthony Wier, DAS for Nonproliferation Policy and Gonzalo Suarez, DAS for International Security, while assisting Principal DAS, Ann Ganzer and Dr. Eliot Kang, Assistant Secretary for ISN.
- Managed all scheduling for my primary officers, while coordinating extensive high-level intergovernmental meetings, appointments, and travel arrangements for multiple staff members in the lead-up and aftermath of the Russian invasion of Ukraine for which ISN was the State Department lead office on sanctions.
- Served on over 20 occasions over two years as the back-up OMS to ISN Under Secretary Bonnie Jenkins on the State Department's 7th floor.
- Provided exceptional support to executive staff by managing complex calendars, coordinating travel arrangements, and preparing necessary materials for high-level meetings.
Office Management Specialist to the Ambassador
U.S. Mission to the International Civil Aviation Organization (ICAO)
05.2018 - 06.2021
- Served as the sole Foreign Service OMS at post to Ambassador Thomas Carter, one Foreign Service DCM, and three civil aviation personnel.
- Managed the extensive technical aviation documentation required of my officers to attend weekly UN meetings to ensure they had quick access to paperwork in this heavily regulated field.
- Managed extensive scheduling and meeting coordination for my officers and arranged multiple UN conferences for foreign delegations and Washington visitors.
- Served as the office lead for ICAO's Tri-Annual Assembly assisting nearly 100 high-level Washington officials and organized the U.S. government's national reception for over 800 international guests.
- Supervised and trained three local-hire staff members during a period of heavy personnel transition.
Office Management Specialist to the DCM
U.S. Embassy Seoul
03.2015 - 04.2018
- Provided all administrative assistance to DCM Marc Knapper of U.S. Embassy Seoul and served as his intermediary to resolve the needs of dozens of U.S. government agencies at post, as well as that of Korean local and federal government.
- As one of the faces of the Front Office in Seoul, I brought a high-level of organizational skill, tact, and good interpersonal relations to interactions between our executives and embassy and local hire staff.
- Established positive relationships with Congressional staff, Washington-based State Department officials, and intelligence visitors by assisting with continual visits to Korea, and by organizing their required meetings while in country.
Office Management Specialist
ADDITIONAL FOREIGN SERVICE ASSIGNMENTS
04.1993 - 03.2015
- EUR-IO/EX - EUR Bureau Rover. AMB OMS in Sarajevo, Reykjavik, Bucharest, Ankara, Baku, Skopje. DCM OMS at Brussels NATO.
- U.S. Consulate Naples, Italy - OMS to the Consul General
- U.S. Embassy Athens, Greece - OMS to the DCM
- U.S. Mission to the UN Geneva, Switzerland - Economic OMS
- U.S. Embassy Rome, Italy - Political OMS
- U.S. Embassy Tel Aviv, Israel - Political OMS
- U.S. Mission to the UN Vienna, Austria - Political OMS
- PER/HR/CDA
Education
Bachelor of Arts - Public Policy & Administration
State University of New York
Buffalo, NYAssociate of Science - Office Management & Administration
State University of New York
Morrisville, NYSkills
- Scheduling and calendar management
- Organizational skills
- Office administration
- Customer service
- Office management
- Document management
- Workflow optimization
Timeline
Office Management Specialist
U.S. Consulate General Toronto
09.2023 - Current
Office Management Specialist
Bureau of International Security & Nonproliferation (ISN)
08.2021 - 08.2023
Office Management Specialist to the Ambassador
U.S. Mission to the International Civil Aviation Organization (ICAO)
05.2018 - 06.2021
Office Management Specialist to the DCM
U.S. Embassy Seoul
03.2015 - 04.2018
Office Management Specialist
ADDITIONAL FOREIGN SERVICE ASSIGNMENTS
04.1993 - 03.2015
Bachelor of Arts - Public Policy & Administration
State University of New York
Associate of Science - Office Management & Administration
State University of New York
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