KEVIN ROBERT BELL
NEWMAN,CA
Summary
Experienced, task driven Executive Assistant, providing comprehensive administrative support collaboratively with C-level executives. Equipped with exceptional ability to facilitate internal and external communications, support day-to-day administrative, financial, and operational functions. Proven talent for aligning business objectives with administrative knowledge to achieve maximum impact, conserve time and boost efficiency. Dedicated to excellent client satisfaction and team communication.
Overview
10
10
years of professional experience
Work History
BUSINESS ADMINISTRATOR TO THE CTO
Intercontinental Exchange Inc.
Pleasanton, CA
07.2017 - Current
- Coordinate multiple rapidly changing and complex calendars to maximize time efficiency, proactively address scheduling conflicts, and set up and maintain appointments and meetings
- Manage domestic and international flight and hotel accommodations for scheduled and last-minute business-critical trips
- Submit business expenses ensuring timeliness and accuracy, while adhering to all company expenditure policies
- Collaborate with internal support groups such as IT, Workplace Services, and HR as well as external vendors
- Maintain 100% confidentiality with sensitive information, records, and financial data
- Gather and curate data for weekly status reports from all R&D leaders and portfolio managers into a single and unified document for leadership consumption
- Active member of the WERC (Workplace Emergency Response and Care) team helping ensure employee health and safety
- Maintain organizational charts and distribution lists for assigned groups
- Plan, coordinate and manage the execution of on- and off-site events, including contracting, preparing materials, and handle logistics and vendors before and during the event, in order to realize efficient and successful events
- Perform with a high level of tact, integrity, and professionalism while interacting with all levels of management, peers, and internal/external members
- Collaborate with the broader Executive Assistant community, including partnering on cross-functional projects and providing temporary coverage for peers, as needed
OFFICE SERVICES ASSOCIATE
Intercontinental Exchange Inc.
Pleasanton, CA
09.2015 - 07.2017
- Designed Facilities intranet page to reflect services and benefits for all company office locations
- Collaborated with multiple departments during large and small projects
- Forecast inventory usage of office items to ensure that employee demands are met in a timely manner
- Carried out front desk reception duties as needed including greet clients, vendors and interviewees, answer all incoming calls and forward to appropriate extensions, and book conference rooms
- Performed ergonomic evaluations for employees experiencing various work environment issues so that they may work with minimal physical impact
- Participated in all phases of company events including planning, setup, execution, and teardown
- Assisted in remote office builds and relocation including ordering, move matrix planning, follow-up tickets and problem resolutions
- Integral part in the development of Wisp, the facilities management database which included a Wayfinding tool to aid in the tracking and locating of employees and conference rooms
- Built PowerPoint deck and represented Facilities at monthly New Hire Orientation classes
- Cross-trained in the creation and distribution of access badges
ROUTE SALES REPRESENTATIVE
ARCTIC EXPRESS
Santa Rosa, CA
10.2013 - 09.2015
- Responsible for product delivery to 75 accounts in Sonoma, Mendocino, and Lake Counties
- Maintained positive relationships with customers using good communication and follow-through abilities.
- Maintained information flow between accounts, customer service, sales, and management
- Handled customer complaints calmly and obtained resolution to prevent recurrence
- Conducted weekly inventory with minimum product loss.
- Managed product transitions from warehouse to customer site, loading, and unloading in alignment with specifications.
- Collaborated with customers to identify needs and provided catered solutions
VICE PRESIDENT OF OPERATIONS / COMMUNITY OUTREACH LIAISON
THAT TAKES THE CAKE BAKERY
Oakland, CA
12.2012 - 06.2013
- Performed all phases of daily accounting duties for small business
- Ensured high level of customer service through professional behavior
- Managed vendor and customer accounts
- Grew presence of business through community outreach and event coordination
- Attended local merchant meetings to develop and maintain professional relationships
- Scheduled and implemented monthly inventory
- Lead corporate meetings ensuring that topics stayed on point and approved decisions were implemented.
Education
Associate of Arts Degree - Accounting
MODESTO JUNIOR COLLEGE
ModestoCompleted coursework in Computer Science and General Education - Computer Science And Programming
SOLANO COMMITTEE COLLEGE
Fairfield, CASkills
- Change Management
- Effective communication
- Managing multiple projects
- Company event coordination
- Time management
- Business administration
- Strong Interpersonal Skills
- MS Office
- Travel coordination
- Office administration
- Expense reporting
- Schedule Management
Military Veteran
- United States Air Force - Aircraft Maintenance Craftsman
- 5 Outstanding Unit Awards
- 2 Air Force Good Conduct Medals
- Honorable Discharge after two enlistments
Additional Information
- Bay Area AdminAwards Rookie of the Year for 2021 Finalist
Timeline
BUSINESS ADMINISTRATOR TO THE CTO
Intercontinental Exchange Inc.
07.2017 - Current
OFFICE SERVICES ASSOCIATE
Intercontinental Exchange Inc.
09.2015 - 07.2017
ROUTE SALES REPRESENTATIVE
ARCTIC EXPRESS
10.2013 - 09.2015
VICE PRESIDENT OF OPERATIONS / COMMUNITY OUTREACH LIAISON
THAT TAKES THE CAKE BAKERY
12.2012 - 06.2013
Associate of Arts Degree - Accounting
MODESTO JUNIOR COLLEGE
Completed coursework in Computer Science and General Education - Computer Science And Programming
SOLANO COMMITTEE COLLEGE