Kimberly Fletcher

Production floor schedule including interpreting CAD drawings for cycle times, and coordinating with CNC machinist and floor personnel

Coordinate with Purchasing and Controller on budget items

Coordinate off-site meetings including NBAA travel and booth logistics

Track budget costs

Quickbooks

I transitioned from the President's Office to provide dedicated support to the dynamic Sales & Marketing Department, driving business growth.
Coordinated fourteen impactful trade shows and various state marketing initiatives, securing speaking engagements to enhance our brand visibility. By developing a comprehensive master tradeshow budget, ensured clarity in annual forecasts versus actual expenses.
Managed vendor relationships for print and promotional items, lead focus group management, and proof department documentation. Organize monthly virtual fireside chats and webinars for our members and serve as the gatekeeper for the Network Communications Meeting.
Oversee project timelines for quarterly publications and collaborate with the Senior Director of Marketing to closely monitor the budget, aligning our financial strategies with growth objectives.

Support to the President and Executive Team with the startup of a merged PSAO supporting over 4,000 community pharmacies

Opened the office including facilities management, accounts receivable, and accounts payable as well as training of personnel

Assisted with benefits and handbook setup

Coordinated vendors including facility and mail services

Planned and coordinated quarterly remote and on-site board meetings for a 10-person board and the Executive Team including travel, expense reports, minutes, and due outs

Coordinated trade show schedule while supporting the Marketing Department and Marketing Director

Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.

Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.

Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.

Actively participated in organization-wide committees to improve processes while representing the President''s interests effectively.

Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.

Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.

Accounts Payable - Automate invoice retention in QuickBooks resulting in 70% process improvement

Set up 10+ vendors on automated payment

Automate Receivable - Customer invoicing and support

Use automated check and credit card payment systems

Negotiated a new vendor contract that resulted in a $4,000 yearly savings

Personal assistant to the CEO and Managing Partner, of a private equity company, with day-to-day activities, meetings, and travel

Plan and attend corporate meetings in various locations in the United States and the United Kingdom

Responsible for portfolio companies' quarterly Board of Directors Meeting logistics, meeting minutes, and coordination

Maintain corporate master schedule for the entire eighteen-person staff and portfolio

Managed the build-out of a new $500,000+ office space for the Executive Office located at Oklahoma Bombing Memorial

Project management and planning for vendors, contractors, city officials, building maintenance, and teammates

Sourced and implemented new furniture and office plans including custom, one-of-a-kind aerospace furniture designed and built in the UK

Continued to manage all facilities and office issues

Coordinated with three sales representatives and fifteen mechanics

Ordered parts for service and maintenance calls while considering customer contracts and logistics in the Oklahoma City metro

Scheduled and attended safety meetings while ensuring personnel had proper safety equipment, uniforms, and supplies

Cost management and invoice reconciliation

• Office maintenance coordinator for twenty-eight locations including preventative maintenance, repairs, and emergencies including vendor setup, bidding of jobs, invoice reconciliation, job and cost management, and tracking
• Reconciliation of purchase cards and invoices via Oracle, JP Morgan PaymentNet, and PeopleSoft
• Move management for multiple locations using FM Systems Interact and CAD along with asset inventory modules
• Coordinate moves and assets
• SharePoint Records Management Liaison for multiple groups implementing various departmental tracking systems
• Security permissions for sites as well as training and on-site support
• Office Services Coordinator liaising with supply vendors and thirty-two end users and implementing site permissions, training, and limits
• Perform audits for savings opportunities
• Coordinate startup of Print Services with vendors and on-site personnel
• Implemented a job ticket system in SharePoint and coordinated all business card orders for the operating area
• Responsible for daily check printing and reconciliation for the operating area

• Management of reports, check registers for multiple locations, and other sensitive and confidential information for multi-million-dollar practice, including doctor and staff payroll
• Oversee all personnel and building issues, overall management of the office, and patient experiences

• Responsible for weekly payroll, discipline, grievances, benefits and worker's compensation, drug testing for OTR and local drivers as well as dock and support personnel
• Support for seventeen Account Executives and Director of Field sales including scheduling and expense reconciliation

Inside Sales acting as the liaison for three sales executives and their clients

Enhanced member retention through personalized engagement and excellent customer service.

• Planning and presenting weekly meetings to members to help facilitate their goals

• Processing of weekly payroll for 200+ contracting associates in a fast-paced personnel staffing agency

• Plan production campaigns for delivery of OTC drug contracts
• Collaborating with suppliers to ensure OTD of materials while negotiating inside deadlines with production and laboratories
• Initiate MRO buying via intranet with budgetary limits, signature authorizations, and capital project workflows
• Coordinate and manage multiple priorities including capital funding reports, vendor presentations, cycle time analysis, and scheduling issues
• Director-level Executive Administrator duties included management of employee performance, salary, attendance, and discipline as well as vendor relations, travel, and scheduling
• On-the-job training software implementation and training